Contract Music Clearance & Ops Specialist (Temp)

A24; Los Angeles (CA); Hybrid; USD 33,000 - 39,000; Full time

Job summary

A24 is seeking a Temporary Music Clearance & Operations Specialist in West Hollywood, CA to support music clearance and operational needs during maternity leave coverage (Nov 2026–Jul 2027). The role is hybrid, requiring 3–4 days in-office.

You will manage clearances, asset management, and film project coordination with cross-functional teams. Ideal candidates have 5+ years in music licensing/clearance, strong negotiation skills with major labels, and experience with AirTable and project

Qualifications

• 5+ years of music licensing/clearance experience with a strong focus on project management and tracking.
• Negotiation experience and existing relationships with major labels and publishers.
• Strong organizational and communication skills; a self-starter who navigates ambiguity with calm and poise.
• Trustworthy and discreet in handling confidential information and high-profile artist relations.

Responsibilities

• Music Clearances: Manage the marketing clearance calendar and coordinate timelines with Creative Marketing leads.
• Music Clearances: Liaise with trailer house music supervisors and producers on creative choices and edit versioning.
• Music Clearances: Facilitate clearances for trailer, promo, and social assets across tracks, remixes, and SFX.
• Music Clearances: Research rights holders and ownership splits, and negotiate directly with rights holders within approved budget parameters.
• Music Clearances: Track budgets and clearance status in AirTable; escalated and follow up on unresponsive rights holders under tight turnarounds.
• Music Clearances: Circulate final confirmations to internal teams and external partners for approval and delivery.
• Music Asset & Document Management: Manage inbound and outbound music delivery (score, original music, cue sheets) and associated rights documentation.
• Music Asset & Document Management: QC delivered audio and paperwork for accuracy and compliance, coordinating with the Post Supervisor to resolve errors.
• Music Asset & Document Management: Maintain the external-facing audio catalog and distribute assets to rights holders and partners for review.
• Music Asset & Document Management: Source and organize music, playlists, and composer reels for the Music Supervisor and filmmakers.
• Film Project Management & Execution: Manage external and internal follow-up across 27+ active film projects, tracking budget and clearance status for the Music Supervisor.
• Film Project Management & Execution: Support on-camera music needs for individual films alongside film music supervisors and Production.
• Film Project Management & Execution: Assess SAG/AFM considerations with the Film Business Affairs lead, engaging outside legal support as needed.
• Film Project Management & Execution: Manage the original song and "Inspired By" artist outreach process from start to finish, including filmmaker reviews.
• Film Project Management & Execution: Track and ensure adherence to marketing and film delivery deadlines, ensuring materials are ready for international delivery.
• Scheduling & Meeting Coordination: Coordinate calls and prepare agendas across composers, editors, supervisors, and external partners.
• Scheduling & Meeting Coordination: Take notes during calls and circulate follow-ups with action items.

Skills

Music licensing/clearance

Project management

Negotiation

Organization & communication

Discretion

Education

Bachelor's degree in Music Industry

Tools

AirTable

DISCO

Google Suite

Microsoft Office

Job description

A24 is seeking a Temporary Music Clearance & Operations Specialist in West Hollywood, CA to support music clearance and operational needs during maternity leave coverage (Nov 2026–Jul 2027). The role is hybrid, requiring 3–4 days in-office.

You will manage clearances, asset management, and film project coordination with cross-functional teams. Ideal candidates have 5+ years in music licensing/clearance, strong negotiation skills with major labels, and experience with AirTable and project