Contract Marketing Ops Manager — Budget & Workflow

Sun Technologies; San Jose (CA); On-site; USD 186,252,000 - 200,579,000; Full time

Benefits offered by this job

Medical Insurance in compliance with I

401(k)

Sick leave in compliance with laws

Job summary

Sun Technologies seeks a Business Operations Manager focused on Marketing Operations to bring financial and operational expertise to a fast-moving, cross-functional team. You will work directly with the Chief of Staff across Brand, Creative, Digital, Events, AI Labs, and Global Communications, translating marketing needs into scalable processes and budgets.

You’ll drive budgets, invoicing, vendor management, and governance while advocating for agile yet compliant operations in a contract-based

Qualifications

• 5+ years in marketing operations, marketing finance, or a closely related function within a B2B technology environment.
• Dual fluency: you understand how enterprise finance and procurement systems work, and you understand how marketing and ecosystem enablement teams operate.
• Proven experience building or improving operations processes, not just inheriting and maintaining them.
• Strong command of marketing-specific financial constructs: agency retainers, campaign budgets, event P&Ls, production cost structures, sponsorship agreements.
• Experience navigating procurement and finance processes — POs, accruals, MSAs, SOWs — with the ability to evolve.
• Excellent organizational skills and attention to detail.
• Strong communicator who can translate between marketing and business operations stakeholders.
• Ability to operate independently and bring your own structure as a contractor.

Responsibilities

• Own the integrated marketing budget across functions and cost centers, maintaining real-time visibility into spend, commitments, and remaining capacity.
• Support other groups within Strategic Planning and Marketing on their budgets and related finance, procurement and tracking requirements.
• Translate marketing investments — campaigns, sponsorships, events, agency retainers, content production — into the financial constructs Finance and Procurement need to process them accurately.
• Partner with Finance on accruals, POs, and year-end close, bringing specific context that prevents misclassification and unnecessary friction.
• Build and maintain budget dashboards that give leadership clear, actionable visibility.
• Proactively surface budget risks, reallocation opportunities, and end-of-period variances before they become problems.
• Manage the full invoice lifecycle for marketing spend — routing, approval, reconciliation, and payment — with a process designed for the realities of marketing (milestone-based SOWs, retainers, variable project fees).
• Reconcile invoices against contracts and POs; resolve discrepancies with both vendors and Finance.
• Reduce the administrative burden on program and creative teams so they can stay focused on the work.
• Manage the end-to-end vendor lifecycle for marketing suppliers: sourcing, onboarding, contracting, performance, and offboarding.
• Maintain the master vendor and contract calendar so renewals, compliance requirements, and expirations don’t catch the team off guard.
• Partner with Legal and Procurement on MSAs, SOWs, and NDAs — while advocating for terms and timelines that reflect the pace at which marketing needs to move.
• Build strong relationships with key agencies and partners; be the operational point of contact they can rely on.
• Assess existing company-wide processes and identify where they create unnecessary friction for marketing — then propose and implement adaptations that preserve compliance while enabling agility.
• Build operational frameworks for how the marketing team plans, executes, and reports — from annual budgeting cycles to campaign-level spend tracking.
• Act as a constructive internal advocate for marketing’s needs with Finance, Procurement, Legal, and other business operations stakeholders.
• Support planning cycles including headcount modeling, program budgeting, and quarterly reforecasting.
• Serve as the operational liaison between three integrated marketing teams: Brand, Creative, Digital and Events, the AI & Leadership Marketing, and Global Communications teams, aligning on shared resources, budgets, and workflows.
• Produce regular operational reports that give marketing and Finance stakeholders the visibility they need.
• Ensure all spend is properly documented, categorized, and audit-ready.
• Support internal compliance requirements around vendor diversity, spend governance, and ethics policies.

Skills

Budget management

Finance literacy

Vendor management

Cross-functional collaboration

Marketing operations

Job description

Sun Technologies seeks a Business Operations Manager focused on Marketing Operations to bring financial and operational expertise to a fast-moving, cross-functional team. You will work directly with the Chief of Staff across Brand, Creative, Digital, Events, AI Labs, and Global Communications, translating marketing needs into scalable processes and budgets.

You’ll drive budgets, invoicing, vendor management, and governance while advocating for agile yet compliant operations in a contract-based