Contract Manager II

State of Florida; Tallahassee (FL); On-site; USD 35,000 - 60,000; Full time

Job summary

The State of Florida, Department of Management Services, is seeking a Contract Manager II in Tallahassee to manage statewide contracts for the Division of Real Estate Development and Management.

You will monitor contractor performance, maintain files and dashboards, coordinate with Facilities Managers and contractors, perform site inspections, draft amendments, and support solicitations. This on-site role requires strong communication and regulatory knowledge, with travel as needed.

Qualifications

• Bachelor's degree and at least 1 year of experience in professional procurement, contract management, or related field.
• Experience substitutions allowed on a year-for-year basis for education.
• Valid driver’s license and ability to travel occasionally.

Responsibilities

• Monitor, evaluate, and report contractor performance through tracking spreadsheets.
• Maintain regular communication with Facilities Managers and contractors via calls, emails, and meetings.
• Ensure statewide reporting spreadsheets are completed on time and implement corrective actions.
• Maintain electronic and hard contract files, including amendments, renewals, and certificates.
• Implement corrective action plans for noncompliance and follow up with managers and contractors.
• Conduct site inspections and ensure insurance certificates and performance bonds are current.
• Draft preliminary amendments and routing documents for contract changes.
• Assist with draft, review, and approval for new solicitations; some travel required.

Skills

Vendor communication

Contract management

MS Office

Regulatory knowledge

Data analysis

Customer service

Performance monitoring

Problem solving

Education

Bachelor's degree

FCCM or PMP preferred

Tools

Microsoft 365 (PowerPoint, Outlook, Word, Excel)

Job description

Contract Manager II

Division of Real Estate Development and Management

State of Florida Department of Management Services

This is an on-site position located in Tallahassee, FL

Position Overview And Responsibilities

This position manages assigned statewide service contracts for the Division of Real Estate Development and Management which entails:

Requisition No: 883440

Agency: Management Services

Working Title: Contract Manager II

Pay Plan: Career Service

Position Number: 72001241

Salary: $58,453.72

Posting Closing Date: 09/24/2026

Total Compensation Estimator Tool

• Monitoring, evaluating, and reporting contractor performance by regularly reviewing performance tracking spreadsheets.
• Maintaining regular communication with the Facilities Managers and contractors through telephone calls, emails, and meetings.
• Ensure statewide reporting spreadsheets are completed within specified timeframes, and all appropriate corrective actions are completed.
• Maintaining electronic contract files and hard files to ensure all documentation is kept up to date. This documentation can include, but is not limited to, the contract, amendments, renewals, extensions, certificates of insurance, noted deficiencies in performance, and noncompliance of contract deliverables.
• Ensuring corrective action plans are in place to address noncompliance issues and following up with the Facilities Managers and contractors to ensure actions have been taken to solve noncompliance issues.
• Conducting periodically announced and unannounced inspections (site visits) to the facilities. Maintaining current certificates of insurance and performance bond renewals.
• Resolving issues with contractors as needed.
• Drafting preliminary amendment and associated routing documents for any changes to the contracts.
• Assisting with draft, review, and approval process for new solicitations.
• Some travel is required.
• Incumbent shall coordinate and communicate with appropriate DMS REDM Operations and Maintenance management and staff by meeting periodically with the Bureau Chief, Deputy Bureau Chiefs, and Facilities Managers to discuss contractor performance, noncompliance issues, and corrective actions. Incumbent shall be responsible for maintaining assigned reports and dashboards associated with contractor performance. Perform other duties as required.

Knowledge, Skills, And Abilities

• Ability to communicate with vendors and hold them accountable.
• Knowledge of statutes, rules, and best practices related to state contracts.
• Skilled in Microsoft Suite software including PowerPoint, Outlook, Word, and Excel.
• Ability to effectively manage state contracts and work with contractors to ensure contract compliance.
• Ability to learn the processes of HVAC systems; Water Treatment systems; fire alarm systems or commercial access control systems; and Building Services, in order to manage the contracts associated with the systems.
• Ability to research, analyze, and communicate specifications, conditions, and regulations pertaining to bids, contracts, and/or pricing.
• Skilled in communicating with others and providing excellent customer service to vendors, co-workers, and other agencies.
• Skilled in measuring, tracking, evaluating, analyzing, and reporting contractor performance.
• Ability to apply and implement rules, regulations, policies, and procedures relating to the purchasing and contracting process.
• Ability to maintain clear and consistent purchasing and contract records.
• Ability to commuicate effectively, both verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Skilled in creating efficiencies.
• Ability to use logic and analysis to identify the strengths and weaknesses of different approaches.
• Ability to work independently and as a team member.
• Ability to evaluate information and data to make decisions and solve problems, choosing the best solution.
• Ability to take initiative to handle responsibilities without instructions from others.
• Ability to model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, and Teamwork.

Other Job-related Requirements For This Position

This position requires prolonged periods of time walking, standing, sedentary work and repetitive motion and ability to drive and/or fly for long distances.

Pursuant to F.S. 215.422 every officer or employee who is responsible for the approval or processing of vendors’ invoices or distribution of warrants to vendors are mandated to process, resolve and comply as section 215.422 requires

Adheres to safety awareness policies in the workplace, views safety videos when presented and attends required safety meetings. Practices lessons learned on a daily basis to avoid accidents.

Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite):

Valid and applicable driver’s license is required.

Minimum Qualifications

A bachelor's degree from a college or university and a minimum of one year of experience in professional procurement, contract management, or another related field. Experience in professional procurement or contract management can substitute on a year-for-year basis for the required college education.

Valid driver’s license.

Ability to travel on occasion.

Preferred Qualifications

Florida Certified Contract Manager, Florida Certified Contract Negotiator, or Project Management Professional certification preferred.

This position requires a 40-hour work week, Monday through Friday, in the office.

Our Organization And Mission

Under the direction of Governor Ron DeSantis, Secretary Tom Berger and DMS’ Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida’s state government. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”

Benefits

The Benefits of Working for the State of Florida:

State of Florida employees enjoy top tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. State employees also enjoy the option of selecting between two retirement options, including the FRS Pension Plan and the FRS Investment Plan. As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems. For a more complete list of benefits, please click https://www.mybenefits.myflorida.com/ .

Special Notes

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our agency recruiter for guidance and answers to questions through the following email addresses provided:

[e-mail]

[e-mail].

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. For purposes of requesting reasonable accommodations, as mentioned above, the agency hiring authority is the DMS Human Resources office, which the candidate can reach at [phone].

Successful completion of background screening will be required for this position.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.