Contract Manager

City of New York; New York (NY); On-site; USD 63,000 - 72,000; Full time

Job summary

The City of New York, through the NYC Department of Design and Construction (DDC) Finance & Procurement Division, seeks Contract Managers to support the ACCO. You will manage procurements using multiple methods, ensure compliance with Procurement Policy Board regulations, and prepare funding approvals.

Responsibilities include vendor coordination, integrity checks, and updating procurement records across systems.

Qualifications

• Must have a baccalaureate degree and two years of related experience.
• Or high school graduation with six years of related experience.
• Equivalent combination with at least one year of the first item.

Responsibilities

• Manage procurements using methods like Competitive Sealed Bids, RFPs, Micro Purchasing, Small Purchases, MWBE NCSP, Design Build, and Competitive Sealed Proposals.
• Ensure procurements comply with Procurement Policy Board regulations and complete integrity determinations.
• Prepare funding approvals documents and manage procurement timelines, vendor meetings, submissions, and compliance documents.
• Maintain internal databases and procurement tracking systems; provide updates to Directors and Deputy ACCOs; use FMS and PASSPort to track procurement actions and contract registrations.

Education

Bachelor's degree + 2 years experience

High school diploma + 6 years experience

Equivalent education/experience with at least 1 year of item 1

Tools

Excel

Microsoft Office

Automated Procurement Tracking (APT)

Financial Management System (FMS)

Procurement Policy Board (PPB) rules

Job description

Hours: Full-Time – 35 Hours

Work Location: 30-30 Thomson Avenue, LIC, NY 11101

The NYC Department of Design and Construction (DDC) Finance & Procurement Division seeks Contract Managers to work within the Agency Chief Contracting Office (ACCO). The selected candidates will assist in managing procurements for utilizing various methods including not limited to Competitive Sealed Bids, Request for Proposals, Micro Purchasing, Small Purchasing, MWBE NCSP (Discretionary Procurements), Design Build, and Competitive Sealed Proposals. The Contract Manager will be responsible for ensuring the procurements are consistent with the Procurement Policy Board regulations. This includes completing all compliance activities and integrity determinations as it relates to potential vendors. The Contract Manager may utilize capital and/or expense funds, will prepare documents required for funding approvals. The responsibilities include managing procurement timelines, reviewing contract documents, general document management, reviewing contract compliance documents, coordinating vendor meetings throughout the procurement process, handling vendor submissions, working with vendors to complete and submit any required documents in advance of executing a contract with DDC, performing vendor integrity background checks, organizing evaluation committees, interpreting rules, providing recommendations for internal policies and procedures. The Contract Manager will be responsible for regularly updating internal databases and procurement tracking systems, as well as procurement updates to the Directors and Deputy ACCOs. The candidate will use several computer systems including Financial Management System (FMS) and PASSPort to track and process procurement actions and register contracts with the Comptroller’s Office.

Please note: All candidates must be currently authorized to work full-time in the United States (U.S.). In compliance with Public Law 99-603, candidates are required to present original documents proving citizenship or the legal right to work in the U.S. DDC is unable to support or sponsor any visa application or visa extension, including but not limited to OPT/STEM visas, H-1B visas, F-1 practical training, permanent residence sponsorship, or any proposed change of visa type. DDC does not offer a training program as required by U.S. immigration law and is not hiring temporary employees. Candidates must have proper work authorization when an employment offer is made.

Additionally, educational credentials must be from a U.S. Department of Education-recognized accredited institution. Credentials from foreign institutions require independent equivalency verification from an approved evaluation service. A list of providers (fees apply) is available at: https://www.nyc.gov/assets/dcas/downloads/pdf/employment/nyc-dcas-foreign-education-evaluation-guide.pdf.

All Applicants, Including City Employees

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

Preferred candidates must be proficient with Microsoft Office, specifically Excel. Familiarity with Automated Procurement Tracking (APT) and Financial Management System (FMS) databases, as well as the Procurement Policy Board rules and regulations is a plus.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $62,868.00 – $72,298.00