Contract Manager

The State University of New York; City of Albany (NY); On-site; USD 63,000 - 74,000; Full time

Benefits offered by this job

Health insurance

Dental & vision coverage

Tuition assistance

Parental leave

Paid holidays & vacation

Job summary

The State University of New York is seeking Contract Managers in Albany, NY to oversee a broad portfolio of SUNY System Administration contracts. You will negotiate and prepare RFPs, RFQs, and related procurement documents, ensuring compliance with NYS laws and SUNY policies.

This role requires coordinating with state agencies and managing the contract lifecycle end-to-end. Ideal candidates have a relevant degree or an Associate's with procurement experience, strong communication and analytical

Qualifications

• Bachelor's degree in public administration, supply chain management, business, or related field.
• Or Associate's degree with 2 years of procurement and category management experience.
• Experience in SUNY, higher education, or New York government procurement preferred.
• Strong written, negotiation, verbal, and interpersonal skills.

Responsibilities

• Manage a portfolio of SUNY System Administration and System-wide contracts; oversee the entire contract lifecycle.
• Develop RFPs, IFBs, RFQs, RFIs, single and sole source requests, evaluation instruments, and other documentation.
• Perform market research and data analysis in potential contract categories.
• Serve as a procurement liaison and provide guidance, technical assistance, and training to campuses.
• Evaluate bids to determine awards and complete procurement records.
• Perform contract management tasks including vendor performance and modifications.
• Review contracts for fiscal accuracy and policy compliance.
• Develop procurement templates and advise on policy improvements.
• Coordinate with OAG, OSC, OGS, and OITS during contracting and approvals.

Skills

Negotiation

Communication

Office suite

Data analysis

Education

Bachelor's degree in public administration, supply chain management, business, or related field

Associate's degree + 2 years procurement experience

Job description

Location: Albany, NY Category: Professional Positions Job Type: Full-time Posted On: Mon Oct 5 2026

The Office of System-wide Procurement is looking to fill multiple Contract Manager positions for their growing department. Contract Managers will be responsible for developing Requests for Proposals (RFPs), Invitations for Bid (IFBs), Requests for Quotes (RFQs), single and sole source requests, and managing resultant technology, services, and commodities contracts on behalf of SUNY System Administration to include System Administration and System-wide contracts utilized by all campuses. The Contract Manager will be responsible for negotiating, developing, preparing, reviewing, implementing, processing, tracking and providing fiscal and administrative oversight of contracts in accordance with applicable New York state laws, rules, regulations, and policies.

Duties And Responsibilities Include

• Manage a portfolio of SUNY System Administration and System-wide contracts; overseeing and managing the entire contract lifecycle.
• Develop RFPs, IFBs, RFQs, RFIs, single and sole source requests, evaluation instruments, and other procurement documentation for the procurement of technology, services, and commodities, ensuring that procurements meet applicable statutory requirements and guidelines, and University policies and procedures.
• Perform market research and data analysis in potential contract categories.
• Serve as a procurement liaison and resource for all SUNY campuses; provide guidance, technical assistance, and training to facilitate the procurement process.
• Evaluate bids to determine recommended awardee(s) and ensure accurate completion of all documents needed for the procurement record.
• Perform contract management tasks including overseeing vendor performance and contract modifications, such as price adjustments, amendments, as well as interpreting contract terms and conditions to ensure full compliance.
• Review contracts for fiscal and programmatic correctness, adherence to policy, compatibility with business programs and goals, availability of funds, and appropriateness of rates.
• Develop procurement templates and provide input and recommend improvements to SUNY procurement policies and procedures.
• Coordinate with various state agencies involved in the contracting and approval process, such as the Office of the Attorney General (OAG), Office of the State Comptroller (OSC), Office of General Services (OGS), and the Office of Information Technology Services (OITS).
• Perform other assigned duties as requested.

Job Requirements

Required Qualifications

• Bachelor's degree in public administration, supply chain management, business, or related field.
• Or Associate's degree and 2 years of procurement and category management experience.
• Experience in SUNY, higher education, or New York government agency procurement preferred.
• Experience in procurement and category management, preferably in the public sector, managing contracts and related budgets, is preferred.
• Strong written, negotiation, verbal, and interpersonal skills to effectively communicate with various levels of management at campuses and state agencies.
• Ability to analyze data and identify trends, opportunities, and effectively manage multiple projects simultaneously.
• Ability to apply independent judgment in situations involving compliance with applicable statutory requirements and guidelines, and University policies and procedures.
• Proficiency with the Microsoft Office suite.

Additional Information

• Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $63,000-$74,000 annually.
• The posted salary range reflects the minimum and maximum target for this position. Individual starting salaries are determined based on a variety of factors, including relevant experience, skills, qualifications, and internal equity. While the full range is provided for transparency, starting salaries generally fall near the entry to midpoint of the range. Salaries at or near the top of the range are rare and reserved for candidates who exceptionally exceed all posted requirements.
• The state title for this position is Staff Assistant (SL-2) and is part of the United University Professions Union.
• Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. Generous amount of time off: 13 days of paid holidays per year; 15 days of vacation and 15 days of sick time accrued for the first year of employment. Then increases thereafter. Please see our UUP benefits summary for additional information.

Applicants must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is not available for this position.

SUNY System Administration Benefits

• Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement.
• Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles.
• Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category.
• Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations.
• Flexible Working Arrangements: Flexible working arrangements, including hybrid schedules, are available depending on position.

Explore our full benefits offerings here: www.suny.edu/benefits