Contract Management Specialist

Cobden & Carter International; California; Hybrid; USD 70,000 - 90,000; Full time

Job summary

A leading firm in contract management is seeking a Contract Management Specialist. This role involves facilitating the contract review process, serving as a liaison among client leaders and legal, and managing contract documentation. The ideal candidate will have at least 3 years of experience in contract management and a Bachelor's degree in a related field. This position offers a hybrid work setup, and the schedule aligns with US working hours.

Qualifications

• Minimum 3 years experience in contract management.
• Basic understanding of contract types like MSAs and NDAs.
• Familiarity with task management tools necessary for handling contracts.

Responsibilities

• Facilitate the full contract review process.
• Serve as the main contact point between client leaders and legal.
• Manage all contract versions and ensure accurate tracking.

Skills

Project management

Analytical skills

Communication

Education

Bachelor's degree in business, Marketing, Economics, Data Analytics, Communications

Tools

Contract Lifecycle Management tools (Sirion, Oracle, Adobe Sign CLM)

Microsoft Office (Word, Excel, Outlook)

Job description

About the job Contract Management Specialist

The Role

• Facilitate the full contract review process. Ensure contracts are thoroughly reviewed by Legal and other internal subject matter experts
• Serves as the main contact point and acts as a liaison between client leaders, Legal and subject matter experts.
• Project manages internal discussions around client contracts with internal functions involved in contracting for complex contracts
• Direct documents to the correct reviewers and follow up to ensure timely feedback according to SLAs.
• Provide support in contract negotiation ensuring Legal provides information on which terms are non-negotiable, which have flexibility, and why.
• Ensure the tiered approvals process is followed and work with the COE Leaders in coordination for CAC approval if required
• Champion the utilization of a CLMS and follow best practices in engagement with our SMEs
• Works closely with Sales Operations, Client Leads, Legal, ICS, LOBs, COEs and other SMEs
• Manage all contract versions, ensuring accurate tracking and delivery of a client-ready version once all reviews are complete.
• Manage contract documentation ensuring fully executed contracts are uploaded and maintained in the Global contract repository.
• Address any process or communication barriers promptly and escalate when needed to keep the contract moving smoothly.
• Helps the COE Leader with the contracting and assessments approach to recommend improved processes and efficiencies and partners with colleagues to implement changes.
• Assists with ad hoc tasks such as mailbox management and contract upload as needed.

Qualifications

• Minimum 3-year experience in contract management
• Bachelors degree in business, Marketing, Economics, Data Analytics, Communications, or a related field.
• Strong project management and analytical skills with ability to successfully communicate across multiple stakeholder groups
• Legal, Contracting, RFP and/or assessment experience is a plus
• Experience with Contract Lifecycle Management (CLM) tools such as Sirion, Oracle, Adobe Sign CLM, etc. (Preferred)
• Proficiency in Microsoft Office, especially Word, Excel, and Outlook, is essential for document handling and communication. (Must-Have)
• A basic understanding of contract types like MSAs and NDAs, and client structures (e.g., parent vs. subsidiary), is required. (Must-Have)
• Familiarity with task management tools necessary to handle contract intake and assignments. (Preferred)
• A basic awareness of compliance topics such as GDPR or SOX is beneficial in understanding legal considerations. (Good-to-Have)
• Strong communication skills ability to convey research insights clearly and persuasively.

Work Setup: Hybrid

Schedule:US working hours (EST)- 8:00 PM to 5:00 AM (Manila Time)

By applying, you give consent to collect, store, and/or process personal and/or sensitive information for recruitment and employment, may it be internal to Cobden & Carter International and/or to its clients.