CONTRACT / IAA ADMINISTRATOR Administrator II

State of Maryland; Maryland; On-site; USD 65,000 - 90,000; Full time

Job summary

State of Maryland - Department of Juvenile Services seeks a Contracts Manager to oversee IAAs, MOUs, MOAs and related agreements. This role manages the contract lifecycle, including planning, performance monitoring, compliance, vendor management, changes, closeout and procurement actions.

You will ensure expenditures are tracked and compliant with COMAR Title 21 and load documents into the CTS system. Join us to advance public safety by supporting youth services through accountable contracting

Qualifications

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Five years of administrative staff or professional work.

Responsibilities

• Oversee and manage all assigned youth service-related contracts through the contract lifecycle, including planning, monitoring, compliance, vendor management, changes, and closeout.
• Create solicitations and RFPA and ensure expenditures are tracked to comply with COMAR Title 21.
• Maintain records and reporting for leadership and other stakeholders.

Skills

Contract management

Budget forecasting

Documentation

Communication

Education

High school diploma or GED

Tools

Microsoft Excel

CTS system

Job description

Introduction

This recruitment is limited to current Maryland State employees only.

GRADE

17

LOCATION OF POSITION

DJS- Contract and Business Services Unit (Cheltenham), 1003 Frank Tippett Rd, Cheltenham, MD 20623 (Prince George's County)

Main Purpose of Job

Join Us in Making a Difference at DJS!

The main purpose of this position is to ensure compliance of DJS Governmental Entity Interagency Agreements (IAAs) & Memorandum of Understanding (MOU) & Memorandums of Agreements (MOAs). This position is responsible for the management and oversight of all assigned youth service-related contracts throughout all phases of the contract lifecycle, which involves planning, organizing, performance monitoring, compliance, vendor management, change management, closeout, and other activities associated with the contract management process. This position includes creating solicitations and Requests for Procurement Action (RFPA). This position requires tracking of expenditures of all types of contracts within the contract lifecycle to avoid retroactive contracts, retroactive modifications, and/or overspending, and to ensure compliance with COMAR Title 21. This position also includes loading contracts, IAAs & MOUs into the CTS system by entering contract information and distribution to all related parties. The incumbent is responsible for maintaining all records, documentation, and reporting to present during meetings to the Chief of Contract & Business Services Unit, Director of Contract & Business Services Unit, Facility Management, Regional Directors, DJS Executive Management, the Department of Budget & Management, and others.

This position supports our mission to empower youth and advance public safety through opportunity, accountability, and community partnership. By working toward our vision of "empowered youth. strong families. safe communities.", this role provides pathways to success for youth and families through partnerships across Maryland.

Minimum Qualifications

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years of administrative staff or professional work.

Notes

• Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.


• Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience.


• Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.


• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

Selective Qualifications

Applicants must meet the minimum and selective qualifications to be considered. Include clear and specific information on your application regarding your qualifications.

At least two years of contract lifecycle experience with forecasting and budgetary constraints is required.

Desired Or Preferred Qualifications

• Intermediate to Advanced Microsoft Excel Proficiency - hands-on experience utilizing Excel formulas, function-driven tracking sheets, and budget reconciliation.


• Contract & Narrative Analysis - strong ability to thoroughly review and interpret complex contract language (IAAs, MOUs, and Contracts) - specifically connecting program and budget narratives to financial terms and constraints.


• Knowledge of Procurement Laws/Regulations - working knowledge of State public procurement laws, regulations (such as COMAR Title 21).


• Invoice Auditing & Billing Error Detection - a keen analytical eye for auditing incoming vendor and governmental invoices against approved budget narratives, financial proposals, and performance scopes to identify billing errors.

LIMITATIONS ON SELECTION

This recruitment is limited to current Maryland State employees only.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please ensure that your completed application includes sufficient information to demonstrate that you meet the qualifications for this recruitment. All documentation related to your qualifications must be submitted by the closing date; information received after this date will not be considered. Candidates who meet the qualifications will remain on the certified eligible list for a period of one (1) year. This list may also be used to fill similar positions within this classification in the future.

EXAMINATION PROCESS

The assessment may involve a rating of your application based on your education, training, and/or experience as it relates to the position's requirements. Therefore, it is essential that you provide complete and accurate information on your application. Incomplete applications will not be accepted. Please report all relevant experience and education. For education obtained outside the U.S., you will be required to provide proof of equivalent American education, as determined by a Foreign Credential Evaluation Service, at the time of hire. Please complete the supplemental questionnaire, if applicable. They will be used when rating applications. Please note that your answers on the supplemental questionnaire must correspond to the information provided on your completed application to receive credit. Missing or incomplete supplemental questionnaires may impact the overall rating of your completed application.

Resumes will not be accepted in lieu of a completed application.

If you are a Veteran applying for this position, please submit your DD 214 Long Form with your completed application to receive proper credit.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.

Bilingual applicants and people with disabilities are welcome to apply for all recruitments.

We welcome experienced professionals transitioning from federal service to explore rewarding career opportunities.