Contract Entry Specialist

Best Choice Roofing; Goodlettsville (TN); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Competitive hourly pay

Career growth

Flexible schedule

Company-enhanced benefits: Medical, 1e

401k for retirement

Job summary

Best Choice Roofing seeks a Contract Entry Specialist to accurately enter and maintain job contract information, support invoicing and commission verification, and assist with work orders in the CRM and accounting systems.

You will review contracts for completeness, ensure accuracy, protect confidential information, and collaborate with field locations to resolve discrepancies. A high school diploma and proficiency with Google Workspace and QuickBooks are expected.

Qualifications

• Experience in data entry, contract processing or related admin role.
• Proficiency in Google Workspace, QuickBooks; ServiceTitan a plus.
• Strong written and verbal communication and basic math skills.

Responsibilities

• Enter contracts from field locations into CRM and accounting systems.
• Review contracts for completeness and compliance with company requirements.
• Verify Sales Rep commissions against source documents.
• Enter data for contracts, purchase orders and credits.
• Create/update material and roofer work orders in CRM.
• Collaborate with departments to resolve discrepancies and ensure timely processing.

Skills

Data entry

Contract processing

Accounting support

Google Workspace

QuickBooks

Communication

Education

High school diploma

Tools

ServiceTitan

Job description

Description

We are seeking a Contract Entry Specialist who will be responsible for accurately entering and maintaining job contract information, supporting invoicing and commission verification, and assisting with the creation and management of material and roofer work orders. This role ensures that contract and financial data is accurate, organized, and processed efficiently across CRM and accounting systems.

About Us

Best Choice Roofing was founded in 2009 and has rapidly grown to become one of the largest residential roofing companies in the US. We are the #1 Platinum Preferred Contractor for Owen’s Corning and are consistently rated 4.6-5 stars by consumers on Google. Our balance of expertise, winning sales system, top of the line materials partnerships, and consistent customer satisfaction have helped Best Choice Roofing to become the fastest growing roofing company in the country.

Our team is dedicated to achieving goals and building strong relationships with clients and each other. We believe in teamwork, continuous improvement, and celebrating success

Key Responsibilities

• Receive job contracts from field locations and accurately enter contract information into CRM and accounting systems.
• Review contracts and supporting documentation for completeness, accuracy, and compliance with established company requirements.
• Verify Sales Representative commissions by comparing commission records against source documents.
• Perform data entry related to contract files, purchase orders, account credits, and other financial or operational records.
• Create, update, and modify material and roofer work orders within the CRM system, including adding additional requests as needed.
• Assist with the collection, organization, and analysis of data and reports as assigned.
• Maintain accurate, organized, and up-to-date records across applicable systems.
• Protect the confidentiality and security of company, customer, and financial information.
• Collaborate with internal departments and field locations to resolve discrepancies and ensure timely processing of contracts and work orders.
• Perform other administrative and operational duties as assigned.

Requirements

Qualifications

• Minimum Qualifications (Knowledge, Skills, and Abilities)
• Previous experience in data entry, contract processing, accounting support, or a related administrative role preferred.
• Proficiency in Google Workspace, QuickBooks, and computerized business systems; ServiceTitan experience is a plus.
• Strong written and verbal communication, problem-solving, and basic math skills.
• Ability to prioritize tasks, meet deadlines, and work both independently and collaboratively.
• Ability to read and interpret insurance scopes; training may be provided.
• Ability to work at a computer and use a telephone for extended periods.
• Ability to maintain confidentiality and handle sensitive information professionally.
• High school diploma or equivalent required.
• Roofing or construction industry experience is a plus.

What Makes us the Best Choice

• Attractive Compensation: Competitive Hourly Pay!
• Career Growth: Over 90% of leadership roles are filled with internal talent, illustrating our commitment to helping our team to grow their skills and careers.
• Flexible Schedule and a supportive team environment.
• Company-enhanced benefits, including access to Medical, Life, Dental, and Vision insurance coverage as well as 401k for retirement.

We are an Equal Opportunity Employer, a drug-free workplace, and comply with all applicable federal and state regulations.