Contract Coordinator I - Information Technology

Pima County; Tucson (AZ); On-site; USD 57,000 - 79,000; Full time

Job summary

Pima County in Tucson, AZ is seeking a Contract Coordinator I to support the purchasing and administrative team. The role involves planning, developing, monitoring projects, and coordinating meetings to advance contract activities.

You will work closely with project teams and stakeholders to ensure compliance and efficient processes. This in-office position requires strong interpersonal skills, attention to detail, and a drive for continuous improvement, contributing to the county's mission and

Qualifications

• Bachelor's degree in public or business administration, supply chain management, or related field.
• One year of experience administering, developing, evaluating, and/or writing contracts.
• Relevant experience and/or education may substitute for formal requirements.

Responsibilities

• Assist in procurement for public service contracts, including RFPs, bids, and awards.
• Coordinate contract negotiations between the organization and vendors.
• Monitor contract performance and ensure compliance with timelines and deliverables.
• Maintain accurate records of contract documents and correspondence.
• Support communication between internal departments, vendors, and stakeholders.
• Assist in resolving contract interpretation issues and scope changes.
• Prepare reports summarizing contract status, metrics, and outcomes.
• Help develop and implement contract management policies and best practices.
• Provide guidance to staff on contract-related matters and procurement rules.
• Collaborate with finance to ensure invoicing and budget reconciliation.

Skills

Administrative services

Customer service

Interpersonal skills

Confidential information handling

Microsoft Office

Education

Bachelor's degree in public/business administration or related field

Tools

Workday

Maximo

Job description

Job Type: Classified

Job Classification: 5519 - Contract Coordinator I

Salary Grade: 11

Pay Range

Hiring Range: $56,555 - $67,870 Annually

Pay Range: $56,555 - $79,164 Annually

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.


• Pay Range is the entire compensation range for the position.

Job Description Summary

Department - Information Technology

Job Description

Job Type: Classified

Job Classification: 5519 - Contract Coordinator I

Salary Grade: 11

Pay Range

Hiring Range: $56,555 - $67,870 Annually

Pay Range: $56,555 - $79,164 Annually

Range Explanation

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.


• Pay Range is the entire compensation range for the position.

The Pima County Information Technology Department is seeking a self-motivated, thorough, disciplined, and perceptive individual for the role of Contract Coordinator I. This individual will assist in supporting the purchasing and administrative team. Will research, plan, develop, and monitor special projects. Will plan, organize, schedule, and conduct various meetings.

This role requires close collaboration with other project teams, so strong interpersonal skills are essential. We offer an opportunity to apply and expand your skills, work in a supportive team environment, and advance your career. Bring your energy, enthusiasm, professionalism, and drive for continuous improvement and help make a difference in your community by supporting the mission of Pima County government.

This is an in-office position located in Tucson, AZ, and cannot be remote. The Information Technology Department is unable to provide visa sponsorship for this position.

Essential Functions

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Assists in the procurement process for public service contracts, including drafting requests for proposals (RFPs), evaluating bids, and recommending contract awards;


• Coordinates contract negotiations between the organization and vendors, ensuring terms and conditions align with program objectives and regulatory requirements;


• Monitors contract performance and compliance with contractual obligations, timelines, and deliverables;


• Maintains accurate and up-to-date records of contract documents, amendments, and correspondence;


• Facilitates communication and collaboration between internal departments, external vendors, and stakeholders involved in contract implementation;


• Assists in resolving issues and disputes related to contract interpretation, scope changes, and performance discrepancies;


• Prepares reports and presentations summarizing contract status, performance metrics, and outcomes for management review;


• Supports the development and implementation of contract management policies, procedures, and best practices;


• Provides guidance and assistance to program staff on contract-related matters, ensuring adherence to procurement policies and regulatory requirements;


• Collaborates with finance and accounting departments to ensure accurate invoicing, payment processing, and budget reconciliation for contracted services.

Minimum Qualifications

Bachelor’s degree from an accredited college or university in public or business administration, supply chain management, or a closely-related field as determined by the department head at the time of recruitment AND one year of experience administering, developing, evaluating, and/or writing contracts.

(Relevant experience and/or education from an accredited college or university may be substituted.)

Or

One year with Pima County in a Contract Specialist position.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications:

• Experience providing professional administrative services.


• Experience working with information of a confidential nature and understanding of privacy/confidential laws and regulations.


• Experience with Workday and Maximo.


• Experience providing customer service.


• Minimum three (3) years experience with Microsoft Suite (Word, Excel, Outlook, etc.).

Selection Procedure

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process

Supplemental Information

Licenses and Certificates: Valid driver license is required at time of application.ValidAZdriver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Pima County determines whether a position is eligible for visa sponsorship at the time of recruitment. Eligibility is based on the requirements of the position and applicable laws and regulations. Not all positions with Pima County are eligible for visa sponsorship. The Information Technology Department is unable to provide visa sponsorship for this position.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

Working Conditions: Working conditions will be determined by the position.

EEO Information

Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.