Contract Coordinator

Harris County; Houston (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical insurance

Retirement benefits

Transit assistance

Dental insurance

Disability insurance

PSLF eligible

Job summary

Harris County seeks a Contract Coordinator to assist in managing and tracking action items for executed agreements. You will attend meetings with team members, County Attorney's Office, and the public, and must be well-organized with strong written and oral communication skills.

The role involves processing contract actions, final accounting, invoicing, and preparing documents for review. Regular duties include producing correspondence and supporting agenda items for the Commissioner's Court.

Qualifications

• Bachelor's degree from an accredited college or university.
• At least 1 year of progressively responsible experience in contract management and data handling.
• Proficiency in accounting practices, ledger management, and final accounting processes.
• Strong written and verbal communication; highly organized and detail-oriented.

Responsibilities

• Provide support to the Contracts Team by processing action items after agreement execution.
• Review final bid documents, contract changes, and language to determine final amounts.
• Handle check requests, invoicing, and final accounting for interlocal and interagency agreements.
• Determine final accounting amounts based on contract language; review bids to confirm owed amounts.
• Draft agreements, RFPs, contracts, and program documents for supervisor review.
• Maintain monthly status reports capturing emails, calls, and meeting updates.
• Process post-action documentation and distribute to relevant entities.
• Coordinate Commissioner's Court agenda items and after-court actions.
• Produce and distribute letters, memos, emails, and invoice requests.
• Perform other duties as assigned.

Skills

Contract management

Communication

Organization

Meeting facilitation

Microsoft Office

Data interpretation

Education

Bachelor's degree

Job description

Position Overview

The Contract Coordinator will work closely with the appropriate personnel to assist in managing and tracking action items for executed agreements. The Contract Coordinator will be required to attend meetings as necessary with team members, departmental staff, the County Attorney's Office, and/or the public, and must be well-organized and have excellent written and oral communication skills.

Position Description

Position Overview

The Contract Coordinator will work closely with the appropriate personnel to assist in managing and tracking action items for executed agreements. The Contract Coordinator will be required to attend meetings as necessary with team members, departmental staff, the County Attorney's Office, and/or the public, and must be well-organized and have excellent written and oral communication skills.

Job Duties

• Provide support to the Contracts Team, processing action items after agreement execution.
• Final accounting actions consist of reviewing final bid documents, contract changes, and contract language to determine final amounts.
• Responsible for check requests, invoicing, and final accounting processes for all Interlocal and Interagency Agreements.
• Determine the final accounting amounts based on the agreement language; review the bid documents and confirm the amount owed.
• Drafted agreements, requests for proposals, contracts, and program documents to review and share recommendations with the Supervisor.
• Ensure emails, phone calls & meeting updates are accurately captured in monthly status reports.
• Responsible for processing all post-action documentation, including follow-up and distribution to respective entities.
• Assist in the coordination of agenda items for the Commissioner's Court, including the after-court action items.
• Produce and distribute all correspondence, including letters, memos, emails, and requests for invoices.
• Perform all other duties as assigned.

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call [phone] or email [e-mail] .

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

Education

• Bachelor's Degree from an accredited college or university.

Experience

• Proficient in various accounting practices, including ledger management, spreadsheet consolidation, and the preparation of final accounts.
• One (1) year of progressively responsible experience in managing contracts and data, showcasing an ability to handle intricate details and complex information systems.

Knowledge, Skill & Abilities (KSAs)

• Proficiency in effectively managing and prioritizing tasks, with a flexible approach to shifting demands as needed.
• Advanced competency in Microsoft Office Applications and a variety of other essential software tools, ensuring high efficiency in day-to-day operations.
• Exceptional written and verbal communication abilities, facilitating clear and impactful exchanges.
• Outstanding organizational skills, enabling seamless coordination and execution of tasks.
• Skilled in discerning and outlining action points during meetings, ensuring clarity and focusing on objectives.
• Capable of comprehending and interpreting technical documents, contributing to a deeper understanding of complex material.
• Proven experience in organizing, leading, and executing meetings involving multiple stakeholders, with a strong ability to mediate and resolve conflicts effectively.

Emergency Deployment & Continuity of Operations Requirement

In accordance with Harris County’s Continuity of Operations Plan (COOP) Policy, this position is subject to emergency response and deployment protocols. The employee may be designated as supporting a Mission Essential Function (MEF) and must:

• Participate in the classification process of departmental staff based on MEF responsibilities.
• Be available for temporary deployment to an alternative work location, role, or telework assignment during emergency events.
• Confirm work assignments with their supervisor prior to reporting to any worksite during such events.
• Remain flexible in assuming alternative duties as directed to support County operations continuity.

NOTE

Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation , but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications .

Preferences

Experience

• Professional experience in contract management and processes, working for a federal, state, or local government in a regulatory position or working for another entity in which the primary job function is adherence to federal, state, or local laws, rules, ordinances, or regulations.
• Coordination of legal documentation and version control in a precise manner.

General Information

Position Type, and Typical Hours of Work

Full-Time | Regular | 40 hours per week.

Subject to early mornings, late evenings, weekends, and holidays at times, depending upon the project or workload.

Salary

Commensurate with experience, based on 26 pay periods.

Physical Demands and Environmental Exposure

Most assignments will be performed in an office, meeting room, or operations command center environment, but some fieldwork may be required. May be required to work extended work hours during activation of disaster recovery operations for an unspecified length of time (varies based on the extent of the event). This position requires bending, stooping, and lifting up to 25 lbs., as well as frequent walking, standing, sitting, reaching, and ascending/descending stairs. The physical demands described here are representative of those required of an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

FEATURED BENEFITS

• Medical, vision, and dental insurance.
• Wellness.
• Professional development opportunities.
• Flexible spending accounts.
• 457 deferred compensation plans.li>
• Retirement pension (TCDRS).
• Transportation assistance (Metro Ride Sponsor Program).
• Disability and life insurance.
• Harris County is a Qualified Employer for the Public Service Loan Forgiveness Program (PSLF).

Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications, positions may close prior to the advertised closing date or at the discretion of the Hiring Department.