Contract Coordinator

City of Baytown, TX

Baytown (TX)

On-site

USD 60,000 - 85,000

Full time

9 hours ago

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Benefits offered by this job

Health insurance

Dental and vision benefits

Retirement plan

Paid time off and holidays

Tuition assistance

Job summary

City of Baytown, TX is seeking a Contract Coordinator to drive procurement excellence and ensure best value for public funds. The role collaborates across departments to prepare bid specs, evaluate proposals, and guide award decisions while adhering to governmental laws and purchasing policies.

The successful candidate will have a related degree and substantial municipal contracting experience, with strong knowledge of procurement principles and vendor management.

Qualifications

Bachelor's degree in a related field; five years municipal contract administration experience.
Equivalent combination of education, experience, certification and/or licenses acceptable for the role.

Responsibilities

Prepare bid specifications and performance conditions for competitive bids over $50,000.
Review supplier proposals for compliance with specifications and purchasing laws; advise departments.
Provide guidance to the Purchasing Manager and direct Purchasing Technician in duties.
Authorize purchase requests, identify sources, determine procurement methods, and issue purchase orders.

Skills

Contract management

Procurement

Bid evaluation

Vendor relations

Government purchasing

Compliance knowledge

Education

Bachelor's Degree in related field

Tools

Microsoft Word

Microsoft Excel

Job description

Job Summary

Join a team that plays a key role in shaping the services and resources that keep the City of Baytown running efficiently and responsibly. As a Contract Coordinator, you’ll collaborate across departments, manage high-impact procurement processes, and help secure the best value for the community through strategic contracting and vendor partnerships. This is an excellent opportunity for a detail-oriented professional who enjoys problem-solving, relationship management, and making a measurable impact in public service.
The Contract Coordinator position prepares bid specifications and performance conditions to elicit formal competitive bids and proposals for assigned groups of commodities and services; reviews and evaluates bids and proposals to determine products and services are in compliance with stated specifications, conditions, purchasing policies and governmental laws; advises and confers with various departments; recommends award of bids, contracts and proposals to determine the best values for the City of Baytown.

Duties

Prepares bid specifications and performance conditions to elicit formal competitive bids for assigned groups of commodities and services over $50,000; reviews and evaluates supplier's proposals to determine products and services are in compliance with stated specifications and conditions; advises and confers with various departments; and recommends award of purchase contracts to suppliers proposing the best value bid encompassing the breakdown i.e., common unit bids received, and like or same commodities.

Receives and investigates complaints and inquiries pertaining to annual contracts, various purchases, receipts, invoices, etc.; conferring with parties involved; reviewing available documentation and preparing verbal and/or written responses and recommendations, as appropriate; prepares reports for supervisor or other officials.

Provides assistance and support to Purchasing Manager as requested; provides technical advice to Buyer on preparation of transactions, possible suppliers and methodologies for the purchase of various commodities; directs Purchasing Technician in various purchasing duties.

Authorizes purchase requests, identifies available sources, determines procurement methods, selects suppliers, and directs issuance of purchase orders.

Performs all other related duties as assigned.

Required

Minimum Qualifications

Bachelor's Degree from an accredited college or institution in a related field.

Five years experience in a professional level Municipal Contract Administration role.

An equivalent combination of education, experience, certification and/or licenses sufficient to successfully perform the essential functions of the job.

Preferred

Municipal government experience in Contract Law.

Certified Public Purchasing Buyer

Knowledge, Skills And Abilities

Knowledge of up-to-date governmental purchasing principles, methods, procedures, and Uniform Commercial Code. Ability to apply principles of logical thinking to define problems, collect data, establish facts, and draw valid conclusions. Skills in the use of microcomputer word processing and spreadsheet software applications, technical writing, and ability to communicate effectively and efficiently on a professional level. Ability to get along appropriately with co-workers and the public.

Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.

Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work more than 40 hours a week. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Overall Position Strength Demands

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

To promote health and wellness, we provide a comprehensive benefits program (listed below) to meet the needs of you and your family. Our goal is to help you live and work well – 365 days a year.

Medical

United Healthcare

Effective the first day of the month following 30 days of employment

Annual Deductible (Network) $750 Indiv/$2,250 Family

In-Network Benefit 80%/20% after plan deductible

$50 co-pay (general visit)

RX - $10 Generic/$40 Formulary/$75 Non-Formulary

Flexible Spending Accounts: Healthcare and Dependent Care expenses

FREE virtual visits

Dental

Cigna Dental PPO & DHMO

Effective the first day of the month following 30 days of employment

Preventative & diagnostic covered at 100%

Annual Deductible: $50/Indiv (Cigna PPO) - No annual deductible for Cigna DHMO

Vision

Superior Vision

Effective the first day of the month following 30 days of employment

In-Network exam co-pay $10 & $25 materials co-pay

Frames: $140 Allowance - Contact Lenses: $160 Allowance

Holistic Health & Wellness

Employee Wellness Center offering FREE primary care medical treatment for employees & dependents on the Medical plan

FREE access to gyms, Shipt, and Walmart+ through our employee medical insurance

Gym partnership with Lee College Wellness Center & swimming pool for $58/year

Employee Assistance Program providing employees and their household family members up to 8 FREE counseling sessions per issue per year, legal and financial assistance, will generator tools, and more!

Sick Leave Pool providing participants additional paid sick time if accruals are exhausted.

SmartDollar: free online program providing tips and tools from Dave Ramsey for getting out of debt and building good saving practices

Retirement

Texas Municipal Retirement System:
- 7% employee contribution with a 14% employer match
- 5 year vesting
- Retirement Eligibility: 20 years of service/any age - or - 5 years of service/at least age 60
- FREE Life Insurance coverage up to 1X your base annual salary

MissionSquare 457 and 457 Roth IRA plans: additional voluntary employee participation

Disability Insurance

Equitable:
- Long-term Disability: voluntary elected coverage. Pays 60% of monthly earnings up to $8,000 per month up to social security age, depending on the disability
- Short-term Disability: voluntary elected coverage. Pays 60% of weekly earnings up to $1,000 per week for up to the first 13 weeks of a disability

Training and Tuition Assistance