Contract Coordinator

Gfoat; Baytown, Northern (TX, KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

City of Baytown seeks a Contract Coordinator to manage procurement processes, prepare bid specifications, and coordinate across departments to ensure best value through competitive bidding and vendor partnerships.

The role involves advising departments, evaluating bids for compliance with policies and laws, and supporting the Purchasing Manager in contract administration. Public service focus and attention to detail are essential.

Qualifications

• Knowledge of governmental purchasing principles, methods, procedures, and the Uniform Commercial Code.
• Ability to apply logical thinking to define problems, collect data, establish facts, and draw valid conclusions.
• Proficiency with word processing and spreadsheet software, technical writing, and professional communication.

Responsibilities

• Prepares bid specifications and performance conditions to elicit formal competitive bids and proposals; reviews and evaluates bids for compliance with specifications, policies, and laws.
• Advises departments, makes recommendations on awards of bids, contracts, and proposals to ensure best value for the City.
• Provides support to Purchasing Manager; guides Purchasing Technician and directs purchase orders; delivers reports as needed.

Education

Bachelor’s Degree from an accredited college or institution in a related field.

Job description

Join a team that plays a key role in shaping the services and resources that keep the City of Baytown running efficiently and responsibly. As a Contract Coordinator, you’ll collaborate across departments, manage high-impact procurement processes, and help secure the best value for the community through strategic contracting and vendor partnerships. This is an excellent opportunity for a detail-oriented professional who enjoys problem-solving, relationship management, and making a measurable impact in public service.

The Contract Coordinator position prepares bid specifications and performance conditions to elicit formal competitive bids and proposals for assigned groups of commodities and services; reviews and evaluates bids and proposals to determine products and services are in compliance with stated specifications, conditions, purchasing policies and governmental laws; advises and confers with various departments; recommends award of bids, contracts and proposals to determine the best values for the City of Baytown.

• Prepares bid specifications and performance conditions to elicit formal competitive bids for assigned groups of commodities and services over $50,000; reviews and evaluates supplier's proposals to determine products and services are in compliance with stated specifications and conditions; advises and confers with various departments; and recommends award of purchase contracts to suppliers proposing the best value bid encompassing the breakdown i.e., common unit bids received, and like or same commodities.


• Receives and investigates complaints and inquiries pertaining to annual contracts, various purchases, receipts, invoices, etc.; conferring with parties involved; reviewing available documentation and preparing verbal and/or written responses and recommendations, as appropriate; prepares reports for supervisor or other officials.


• Provides assistance and support to Purchasing Manager as requested; provides technical advice to Buyer on preparation of transactions, possible suppliers and methodologies for the purchase of various commodities; directs Purchasing Technician in various purchasing duties.


• Authorizes purchase requests, identifies available sources, determines procurement methods, selects suppliers, and directs issuance of purchase orders.


• Performs all other related duties as assigned.

Required:

• Bachelor’s Degree from an accredited college or institution in a related field.


• Five years experience in a professional level Municipal Contract Administration role.

OR

• An equivalent combination of education, experience, certification and/or licenses sufficient to successfully perform the essential functions of the job.

Preferred:

• Municipal government experience in Contract Law.


• Certified Public Purchasing Buyer

Knowledge of up-to-date governmental purchasing principles, methods, procedures, and Uniform Commercial Code. Ability to apply principles of logical thinking to define problems, collect data, establish facts, and draw valid conclusions. Skills in the use of microcomputer word processing and spreadsheet software applications, technical writing, and ability to communicate effectively and efficiently on a professional level. Ability to get along appropriately with co-workers and the public.

Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.

Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work more than 40 hours a week. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Overall Position Strength Demands

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

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