Contract Conformance Specialist

Laveer Engineering; Pasadena (CA); On-site; USD 55,000 - 66,000; Full time

Benefits offered by this job

Comprehensive Health benefits

401(k) Savings Plan

Paid Vacations for Qualifying Roles

Job summary

WECTEC Staffing Services seeks a Contract Conformance Specialist for a 12‑month assignment in Pasadena, CA (with Houston, TX project involvement). The CCS oversees daily conformance of contractual obligations on assigned capital and maintenance projects, coordinating with legal, procurement, project controls, and other teams.

You will manage documentation flow, change orders, and communication with contractors.

Qualifications

• Bachelor's degree required in engineering, construction, legal, technical, or business.
• 6+ years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction-related projects, preferably in the gas pipeline industry.
• Or Associates degree with a minimum 10+ years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry.

Responsibilities

• Demonstrate understanding of and compliance with Project Execution contracting strategy.
• Prepare contract exhibits, which include scope, specifications, pricing, and special instructions.
• Write technical contract language describing the scope, pricing, and special instructions for each assigned project.
• Support project management in contractor contract negotiations during the contract bidding and formation phases.
• Coordinate project team in its development of a project specific communication plan.
• Participate and help regarding contract conformance to team and third-party personnel.
• Review documents submitted by contractors for compliance with contract, and provide notification to contractors of non-compliance and deviations from baselines, with concurrence of team and project manager.
• Maintain contractor correspondence and documentation logs.
• Prepare and transmit company generated correspondence, with concurrence of project team functional lead, construction manager and project manager.
• Manage change order process, which includes managing change order log, generating change directives, reviewing contractor requested changes, and preparing approved change orders
• Prepare meeting agenda, participate in person at, and take & distribute meeting notes for, all contract-related meetings between company and contractor.
• Coordinate with project team, CCRL, contract conformance manager and legal lead, in resolution of contractual issues as they arise.
• Request, monitor and track service request orders (SRO) for project outside services providers throughout the project duration.
• Coordinate contract close-out with project team to ensure strict compliance with the related contracts.
• Close out project contract files and submit for retention in compliance with Company procedures.
• Prepare for and assist during company and external compliance audits.
• Ongoing communication with the CCRL regarding projects' contractual requirements, practices and issues, including providing weekly status updates on the CCS Flash Report.

Education

Bachelor's degree in engineering, construction, legal, technical, or business

Associates degree with 10+ years experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry

Job description

Requisition Number: 34867

Location: Pasadena, US

About The Role

Contract Conformance Specialist

Duration: 12 Months

Locations: Houston, TX

Reports directly to respective SCM Core Programs Supervisor.

The Contract Conformance Specialist (CCS) is accountable for the daily conformance responsibilities for all completed contractual arrangements of assigned capital and maintenance projects.

The CCS manages the flow of documentation and communication related to the contractual relationship between Company and Contractor to ensure contractual obligations are met.

The CCS interacts frequently with third parties. It also works with in-house departments, including legal, project management, construction management, business development, system planning, procurement, contract management, project controls, and other teams.

The CCS reports directly to respective SCM Core Programs Supervisor.

Assigned projects with a consolidated total of up to $150MM per year and lasting typically 1-2 years.

Assigned projects, including those of elevated complexity.

Key Responsibilities

• Demonstrate understanding of and compliance with Project Execution contracting strategy.
• Prepare contract exhibits, which include scope, specifications, pricing, and special instructions.
• Write technical contract language describing the scope, pricing, and special instructions for each assigned project.
• Support project management in contractor contract negotiations during the contract bidding and formation phases.
• Coordinate project team in its development of a project specific communication plan.
• Participate and help regarding contract conformance to team and third-party personnel.
• Review documents submitted by contractors for compliance with contract, and provide notification to contractors of non-compliance and deviations from baselines, with concurrence of team and project manager.
• Maintain contractor correspondence and documentation logs.
• Prepare and transmit company generated correspondence, with concurrence of project team functional lead, construction manager and project manager.
• Manage change order process, which includes managing change order log, generating change directives, reviewing contractor requested changes, and preparing approved change orders
• Prepare meeting agenda, participate in person at, and take & distribute meeting notes for, all contract-related meetings between company and contractor.
• Coordinate with project team, CCRL, contract conformance manager and legal lead, in resolution of contractual issues as they arise.
• Request, monitor and track service request orders (SRO) for project outside services providers throughout the project duration.
• Coordinate contract close-out with project team to ensure strict compliance with the related contracts.
• Close out project contract files and submit for retention in compliance with Company procedures.
• Prepare for and assist during company and external compliance audits.
• Ongoing communication with the CCRL regarding projects' contractual requirements, practices and issues, including providing weekly status updates on the CCS Flash Report.

Qualifications

We require a Bachelor's degree in an engineering, construction, legal, technical, or business discipline.

6+ years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction-related projects. Preferably, this experience will be in the gas pipeline industry.

or Associates degree with a minimum 10+ years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry.

Our Safety Pledge To You

If you are as committed to your success as we are committed to your safety, then this is the position for you! For us, our guiding principle has always been and will continue to be the safety of our people. It's that simple!

Why WECTEC Staffing Services?

WECTEC Staffing Services delivers customer-focused solutions, offering everything from high-volume, cost-effective staffing to specialized niche roles, while maintaining best-in-class service. Our employees bring expertise across technical and corporate functions, supporting international contracts in over five countries. We invite you to explore opportunities within our distinguished global talent network.

WECTEC Staffing Services offers competitive pay to all of our employees. Additionally, most positions qualify for benefits including the following:

• Comprehensive Health and Income Protection Benefits
• 401(k) Savings Plan
• Paid Vacations for Qualifying Positions

We are committed to transparency and equity in all our people practices. The base salary range for this position, which is dependent upon experience, qualifications and skills, is estimated to be $40 - $48.

Equal Opportunity Employer Including Veterans And Individuals With Disabilities

Employment opportunities may require access to information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.

Nearest Major Market: Los Angeles

Job Segment: Pipeline, Contract Manager, Environmental Engineering, Compliance, Project Manager, Energy, Legal, Engineering, Technology