Contract Compliance Officer

City of Cleveland; Cleveland (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Cleveland is seeking a Contract Compliance Officer to coordinate contract, procurement, legislative, and compliance activities under administrative direction. This role prepares, processes, and monitors legislation and procurement actions to support departmental programs and City operations.

Responsibilities include drafting legislative items, coordinating RFPs/RFQs, tracking approvals, and ensuring contracts conform to policies.

Qualifications

• Bachelor's or equivalent education not required beyond an associate degree; substitution of experience for education may apply as noted in job details.

Responsibilities

• Draft, review, and track legislative and contract-related items.
• Coordinate submission of legislative items to City Council and committees.
• Collaborate with department leaders on legislative and contract matters.
• Serve as liaison to Law, Finance, Procurement, and other departments.
• Monitor calendars, deadlines, and compliance requirements.
• Maintain contract databases and status reports.
• Assist with RFP/RFQ development and evaluation processes.
• Prepare reports and dashboards for leadership.

Skills

Organizational skills

Communication

Independence

Analytical thinking

Attention to detail

Team collaboration

Education

Associate degree

Tools

Microsoft Office

Job description

Contract Compliance Officer

Under administrative direction, coordinates and administers departmental contract, procurement, legislative, and compliance activities, including the preparation, processing, and monitoring of legislation necessary to authorize departmental programs, procurements, agreements, contracts, expenditures, and related actions.

Duties include, but are not limited to the following: Prepares, reviews, and processes legislative requests, legislative summaries, supporting documentation, Board of Control resolutions, Consultant Review Committee related documents, contract-related requests, funding documentation, and other materials required to advance departmental matters through the City's legislative and contracting processes.

Coordinates the development and processing of Requests for Proposals (RFPs), Requests for Qualifications (RFQs), bids, professional service agreements, contracts, amendments, renewals, change orders, and other procurement and contracting documents. Ensures required documentation is complete and obtains appropriate departmental, City, and other required approvals.

Serves as liaison with appropriate City departments, boards, commissions, vendors, contractors, consultants and other entities regarding contract, legislative, procurement and compliance matters. Tracks legislation, contracts, procurement actions, funding requests, approvals, and related assignments from initiation through final disposition. Maintains records and status reports; identifies outstanding requirements and follows up as necessary to facilitate timely completion and compliance. Performs other related duties as required.

• Associate’s Degree in Business Administration, Public Administration, Finance, Procurement, Contract Management, or a related field is required.
• (Substitution: Two years of relevant experience may substitute for each year of college education lacking, or an equivalent combination, of training, education or experience.)
• Three years of experience in contract administration, procurement, legislative processing, compliance, public administration, or a related field is required.
• Knowledge of governmental contracting, procurement, legislative processes, and applicable federal, state, and local laws, ordinances, regulations, and administrative requirements is preferred.
• Must be proficient in Microsoft Office or comparable business software applications.
• Valid State of Ohio Driver’s License required.

Essential Duties & Job Functions

• Draft, review, and track legislation, including ordinances, resolutions, and amendments.
• Coordinate submission of legislative items to City Council and relevant committees.
• Collaborate with department leaders on legislative and contracts.
• Serve legislative and contract liaison to other departments including Law, City Council, Finance, Finance, Mayor’s Office on Capital Projects, and others as needed.
• Monitor legislative calendars, deadlines, and compliance requirements.
• Research municipal codes, state statutes, and regulatory requirements impacting departmentaloperations.
• Maintain a legislative tracking system and status reports.
• Ensure contracts comply with municipal procurement policies and legal standards.
• Coordinate contract routing and approvals with Law, Finance, Procurement, and Risk Management.
• Track contract terms, renewals, expiration dates, and performance obligations.Maintain contract database anddigital records.
• Assist with RFP/RFQ development and evaluation processes.
• Develop internal procedures for legislative and contract workflow efficiency
• Prepare reports, dashboards, and status updates for department leadership
• Ensure insurance and indemnification requirements are met.
• Other duties as assigned

Skills & Abilities

• Strong organizational and project coordination skills, with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills
• Ability to work independently, take initiative, and follow through on assignments with minimal supervision.
• Strong analytical and problem-solving skills.
• High attention to detail and organizational skills.
• Ability to work collaboratively with internal teams and external partners.

Work Environment & Schedule

• Primarily office-based with occasional visits to parks and recreation facilities.
• Some evenings, weekends, and holidays may be required.

https://www.clevelandohio.gov/city-hall/departments/human-resources/total-rewards

The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.