Contract Compliance Manager

City of El Paso; El Paso (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of El Paso seeks a qualified contract administrator with a Bachelor's degree and at least three years of experience in contract development or administration, including one year in a lead role. The role focuses on developing, negotiating, and monitoring complex contracts to ensure compliance and value for city operations.

The incumbent will oversee contract performance, coordinate requirements across departments, and advise on terms and conditions while maintaining procurement

Qualifications

• Bachelor's degree or higher in Public or Business Administration, Management, Finance or related field.
• Three years of experience in contract development or administration, including one year in a lead capacity.
• Knowledge of contract compliance, procurement processes, and performance monitoring.

Responsibilities

• Develop and negotiate contracts by researching requirements, purchase history and product information.
• Design contract administration strategies that meet business needs and coordinate requirements.
• Review, revise and re-negotiate existing contracts for performance, cost reductions and consolidation opportunities.
• Monitor contract expenditures, performance, and contractor evaluations; maintain contract database.
• Provide guidance and training on contractual policies; ensure end users adhere to rules and regulations.

Skills

Leadership

Contract management

Education

Bachelor's degree or higher in Public or Business Administration, Management, Finance

Job description

MOS CODES: NONE

Education and Experience

A Bachelor's degree or higher in Public or Business Administration, Management, Finance or a related field, and three (3) years of experience in contract development or administration, including one (1) year in a lead work capacity.

Licenses and Certificates

Texas Class "C" Driver's License or equivalent from another state.

Under general direction, perform highly responsible and confidential work to manage, administer and monitor complex contracts and agreements to ensure compliance and equal opportunity in all contracting activities.

Manage complex contracts administration requirements and ensure effectiveness and adherence to the contract and expenditure requirements. Involves: Develop and negotiate contracts by researching requirements, purchase history and product information; design contract administration strategies that meet business needs; coordinate and compile requirements; decide and prepare effective contractor performance measures and supplemental terms and conditions. Review revise and re-negotiate existing and expiring contracts for performance measures, cost reductions, consolidation opportunities and materials management. Monitor and audit contract expenditures and usage activities. Monitor contract's dollar balance and time remaining; recommend whether to extend an existing contract or prepare for bid process; decide appropriate commodities or scope of work to include on contract bid; recommend and prepare effective supplemental terms and conditions to include on contract bid; gather and coordinate contract requirement from designated departments; draft purchase documents for bid and process contract modifications.

Manage contractor performance for compliance to contract terms and conditions. Involves: Prepare contract performance evaluations; meet with contractor to explain performance evaluations and obtain feedback; report and resolve supply chain status to management. Develop and maintain contract database. Prepare reports for management by collecting, analyzing and summarizing information regarding contractor performance, supply chain, contract expenditures, purchase history, etc. Provide guidance and training to other personnel and make recommendations by interpreting contractual policies and procedures. Ensure end users adhere to rules and regulations.

Perform related administrative, professional and incidental duties as required. Involves: Provide technical support to other personnel and City departments. Represent the City at various meetings and conferences and interact with a wide range of officials, department directors, coworkers and the public. Provide technical and contractual assistance to applicants, contractors, advisory panelists by developing, advertising, coordinating and conducting workshops, training sessions and orientations for contract administrators and advisory panelists. Advise the Director of Purchasing & Strategic Sourcing in a timely manner of situations or issues that have or could lead to deviation of expected results, and recommend appropriate solutions or options. Participate in or conduct special City wide spend analysis, track expiring contract, solicitation status and close out existing contracts. Serve on ad hoc interdepartmental committees dealing with Citywide policy and strategy issues as assigned.

Note: This is an unclassified contract position.

Note: Applicants with foreign diplomas, transcripts and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Please visit www.naces.org/members for more information.

A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.

To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.

Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.