Contract and Proposal Specialist

Addison Group; Peoria (AZ); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Disability

401(k) with match

Paid time off

Holiday shutdowns

Job summary

Addison Group is actively partnering with a growing defense equipment organization in Peoria, AZ, to support its contracts and proposal team onsite. The Contract and Proposal Specialist will coordinate proposals, ensure compliance, and manage contractual documentation across cross-functional teams.

The role emphasizes timely submissions, accurate records, and risk identification with opportunities for growth and long-term stability in a direct-hire, onsite setting.

Qualifications

• 2+ years in procurement, contracting, or proposal development.
• Government contracts experience strongly preferred.
• Ability to draft and manage complex contracts, solicitations, and technical documentation.
• Translate complex technical concepts into clear, compelling content.
• Excellent written and verbal communication skills (English).
• Highly organized with strong attention to detail and accuracy.
• Ability to work independently and in a fast-paced environment.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Prepare and organize proposal documentation in response to customer and bid requirements.
• Review contract terms and conditions to ensure alignment with policies and compliance standards.
• Coordinate with internal teams (sales, legal, operations) to gather inputs for proposals and contracts.
• Track deadlines and manage timelines for proposal submissions and contract execution.
• Maintain accurate records of contract documentation and updates.
• Assist in identifying risks or discrepancies within agreements and elevate as needed.
• Support ongoing contract administration, including modifications and renewals.

Skills

Procurement experience

Contract management

Proposal development

Government contracts knowledge

Communication skills

Organization/Detail-oriented

Independent work

MS Office proficiency

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Job Title:

Contract and Proposal Specialist

Location (city, state):

Peoria, AZ

Compensation:

$70,000 annually (Direct Hire)

Industry:

Defense Equipment

Benefits:

This position is eligible for medical, dental, vision, life insurance, disability coverage, 401(k) with future employer match, paid time off, and company-paid holiday shutdowns (including the week of July 4th and the week between Christmas and New Year’s), as well as access to an onsite medical provider.

About Our Client:

Addison Group is partnering with a growing organization in the defense equipment space that is experiencing increased demand and expanding its contracts and proposal team. This is an onsite opportunity offering long-term stability and growth.

Job Description:

The Contract and Proposal Specialist will support the preparation, coordination, and administration of proposals and contractual agreements. This role works cross-functionally to ensure accuracy, compliance, and timely submission of all documentation related to bids and contracts.

Key Responsibilities:

• Prepare and organize proposal documentation in response to customer and bid requirements
• Review contract terms and conditions to ensure alignment with company policies and compliance standards
• Coordinate with internal teams (sales, legal, operations) to gather required inputs for proposals and contracts
• Track deadlines and manage timelines for proposal submissions and contract execution
• Maintain accurate records of contract documentation and updates
• Assist in identifying risks or discrepancies within agreements and elevate as needed
• Support ongoing contract administration, including modifications and renewals

Qualifications:

• Minimum of two (2) years of experience in procurement, contracting, or proposal development.
• Experience with government contracts and public sector procurement strongly preferred.
• Proven ability to draft and manage complex contracts, solicitations, and technical documentation.
• Strong ability to understand and translate complex technical concepts into clear, compelling content.
• Exceptional written and verbal communication skills (English).
• Highly organized with strong attention to detail and accuracy.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Additional Details:

• Schedule: Monday–Friday, 8:00 AM – 5:00 PM with some flexibility
• Start Date: ASAP
• Work Environment: Fully onsite

Perks:

• Stable, direct-hire opportunity
• Growing organization with increased workload and demand
• Consistent schedule with flexibility
• Generous holiday closures and employee-focused benefits

Addison Group is an Equal Opportunity Employer.

Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.