Contract Analyst II

University of Rochester; United States; On-site; USD 61,000 - 85,000; Full time

Job summary

University of Rochester is seeking an experienced procurement professional to support contracting and vendor management. You will develop SOWs, RFIs, RFQs, and RFPs, negotiate terms, and manage contract amendments and renewals.

You will collaborate with procurement, legal, and stakeholders to ensure compliance and effective vendor relationships across the university. This full-time role requires attention to detail and strong communication skills.

Qualifications

• Bachelor's degree or equivalent required.
• 2+ years of relevant experience preferred.
• Experience drafting SOWs, RFIs, RFQs and RFPs is a plus.

Responsibilities

• Develop statements of work (SOWs), RFIs, RFQs, and RFPs to meet sourcing needs.
• Own contract amendments, change orders, renewals, and audits.
• Advise on contract terms, negotiation tactics, and compliance with laws and university policies.
• Maintain vendor contract repository and track expirations/renewals.
• Communicate with vendors and coordinate with procurement, legal, and stakeholders.

Skills

Negotiation

Vendor management

Contract development

Stakeholder communication

SOW/RFP drafting

Education

Bachelor's degree or equivalent

Tools

Contract management software

Vendor management databases

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

910 Genesee St, Ste 200, Rochester, New York, United States of America, 14611

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

100100 Purchasing

Work Shift:

UR - Day (United States of America)

Range:

UR URG 110

Compensation Range:

$61,000.00 - $85,400.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

Participates in the development and fulfillment of contract requirements in the purchase or sale/delivery of equipment, materials, products, or services. Evaluates contract compliance and advises others on contractual rights and obligations. Requests amendments to contract terms or contract extensions. Participates in bids or requests for proposals (RFPs), including specifications and requirements. Assists with negotiating contract terms and participates in the determination of acceptable bids.

ESSENTIAL FUNCTIONS

• Works alongside procurement to assist with developing statements of work (SOWs), requests for information (RFIs), requests for quotations (RFQs), and requests for proposals (RFPs) that are needed to fill a sourcing need. Understands the scope and purpose of the agreement and seeks to modify it appropriately to fit University standards and requirements.
• Owns the process and executes contract amendments, change orders, license renewals, and audits for agreements. Participates in the validation, selection, and award processes to ensure compliance with guidelines. Reviews all new projects that require external vendor support. Ensures complete contract SOP has been followed and all required aspects are completed.
• Understands differences between agreement types and appropriately utilizes agreements. Acts as SME and advises others as needed on the use of appropriate agreements. Negotiates new ventures, amendments, terminations, and maintenance of vendor agreements in cooperation with procurement, legal, and stakeholders to ensure they are current, up-to-date, and compliant with relevant laws and regulations as well as University requirements. Understands commercial terms and implications. Applies appropriate pressures to respective parties. Identifies the most effective negotiation tactics.
• Manages and oversees the creation and maintenance of a repository of vendors in a contract management database or similar solution to track key engagement milestones such as expirations and renewals. Segments and rationalizes the vendor portfolio so appropriate focus can be applied to the most strategically important vendor relationships/engagements. Determines contract tiers and objectives to be assigned to each tier.
• Manages communication with vendors, managing contract disputes, and engages legal team when necessary.
• Maintains professional relationships with project managers.
• Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

• Bachelor's degree and 2 years of relevant experience required
• Or equivalent combination of education and experience

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status,or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.