Contract Administrator

AEG Presents; West Palm Beach (FL); On-site; USD 35,000 - 37,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid holidays

Vacation & sick time

Life insurance

401k match

Job summary

AEG Presents is seeking a Contract Administrator in West Palm Beach to join our legal and production teams. You will review artist, venue, co-promotion, vendor, and sponsor contracts, issue and edit documents, and coordinate wire requests and deposits with the accounting team.

You will also verify venue insurance requirements, update contract processes, and help train new staff. Strong attention to detail and knowledge of MS Office are essential in this role.

Qualifications

• High School Diploma or equivalent; BA/BS preferred
• 2–4 years related work experience
• Paralegal or legal experience preferred
• Strong attention to detail and highly organized
• Excellent written and verbal communication
• Proficient with Microsoft Office and Adobe
• Ability to prioritize and multi-task under pressure
• Interest in music industry preferred

Responsibilities

• Review and edit artist contracts, including issuing, markup, receipt and processing
• Review venue, vendor, co-promotion, sponsor and location agreements and issue for approval
• Initiate wire requests and deposits; follow up with accounting for timely processing
• Review venue insurance and amend agreements as needed
• Develop and update contract processes; keep show files up to date
• May train new employees in contract administration and create training templates
• Coordinate with exhibitors and convey venue information as needed

Skills

Contract administration

Paralegal experience

Attention to detail

Communication skills

Multi-tasking

Music industry knowledge

MS Office

Education

High School Diploma or Equivalent

BA/BS Degree Preferred

Tools

Microsoft Office

Adobe

Job description

For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Job Summary

The Contract Administrator will work closely with legal, operations, accounting and production teams to review artist, venue, co-promotion, vendor, locations and sponsor agreements. Additionally, this position will work closely with Manager of Contract Administration and/or accounting team to process wire requests and deposits for artists and venues. The Contract Administrator will review venue insurance requirements per contract obligations and ensure needs are met on an event-by-event basis.

Essential Functions

• Review and edit artist(s) contracts including issuing, mark-up, receipt and processing. Collect all pertinent information related to the agreement, clarify data points and issue to artist management team and talent buyers associated with deal.
• Review venue, vendor, co-promotion, sponsor and location agreements. Submit edited contract to supervisor, talent buyer, or general manager of venue for approval and issue to vendor, co-promoter, or sponsor.
• Initiate wire requests/deposits for artist and/or venue and submit for approval. Follow up with upper management for confirmation in timely manner to process with accounting department.
• Review venue insurance for potential risks or special circumstances. Amend insurance agreement to include additional information and coverage as needed.
• Develop and update contract process, create new ways to disseminate information from field to office. Ensure that all show files are up to date with new or revised contracts and insurance agreements.
• May be responsible for training new employees in contract administration and creating contract templates for training.
• May work with exhibitors ensuring paperwork is completed correctly and communicate venue information/updates as needed.

Required Qualifications

• High School Diploma or its equivalency (BA/BS Degree Preferred)
• 2-4 years Of related work experience
• Paralegal, legal experience preferred
• Basic knowledge of contract administration and legal language
• Strong attention to detail and highly organized
• Ability to compare/analyze documentation
• Strong written and verbal communication skills
• Knowledge of Microsoft Office programs (Excel, Outlook, Word) and Adobe software
• Ability to prioritize, multi-task and perform well under pressure
• Interest/knowledge of music industry preferred

Payscale

$25.50 - $26.78/hour

Bonus

This position is not eligible for a bonus under the current bonus plan requirements.

Benefits

Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

AEG reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.

Employer does not offer work visa sponsorship for this position.