Contract Administrator for Recovery-Oriented Systems of Care

Commonwealth of VA Careers; Richmond (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

The Commonwealth of Virginia Department of Behavioral Health and Developmental Services seeks a Contract Administrator for Recovery-Oriented Systems of Care. This role manages contracts statewide, from procurement through closeout, ensuring compliance, delivery, and funding alignment.

The position requires strong analytical skills, fiscal oversight, and the ability to work with program leadership, contractors, and partners. Some travel may be required, and funding is grant-based and renewable.

Qualifications

• Knowledge of contract administration and the full contract lifecycle, including procurement and closeout.
• Experience with contract compliance, risk identification, corrective action, and performance management.
• Understanding procurement processes, grants or funded agreements, and contract monitoring principles.
• Experience with fiscal oversight, budget monitoring, invoice reconciliation, and public funds stewardship.
• Ability to interpret contracts and funding requirements and translate them into operational expectations.
• Experience in data collection, analysis, reporting, and performance monitoring.
• Ability to establish productive relationships with contractors while maintaining accountability.
• Ability to facilitate meetings and navigate contract-performance discussions professionally.
• Experience with spreadsheets, databases, project management systems, and data visualization tools.
• Ability to exercise independent judgment and detail-oriented decision-making in a complex environment.

Responsibilities

• Monitoring scope, deliverables, performance measures, expenditures, timelines, and contract compliance.
• Reviewing contractor invoices, budgets, and expenditure reports.
• Supporting documentation to ensure alignment with budgets, contract terms, funding requirements, and programmatic deliverables.
• Identifying fiscal, operational, or compliance risks, documenting deficiencies, and coordinating corrective action when necessary.
• Developing contract monitoring tools, performance dashboards, expenditure tracking systems, risk documentation, and other mechanisms that strengthen accountability and fiscal stewardship.
• Serving as a resource to program leadership and external partners.

Skills

Contract administration

Relationship building

Meeting facilitation

Data analysis

Job description

Title

Contract Administrator for Recovery-Oriented Systems of Care

State Role Title

Prog Admin Specialist II

Hiring Range

$65,290-$90,100

Pay Band

5

Agency

Dept Behavioral Health/Develop

Location

Central Office

Agency Website

www.dbhds.virginia.gov

Recruitment Type

General Public - G

Job Duties

The Virginia Department of Behavioral Health and Developmental Services (DBHDS) is seeking an experienced professional to serve as a Contract Administrator for Recovery-Oriented Systems of Care within the Office of Mental Health Wellness and Recovery Supports. This position works closely with program leadership, procurement and fiscal staff, contractors, and community partners to ensure contractual requirements are clearly established, expenditures are appropriate, deliverables are achieved, and performance expectations are met. Under general supervision, this position will manage and oversee a diverse portfolio of contracts, agreements, and funded initiatives supporting statewide behavioral health priorities; will administer and oversee assigned contracts throughout the contract lifecycle, from procurement and execution through monitoring, modification, renewal, and closeout; and will support programs across the behavioral health continuum, including prevention, mental health, substance use, peer and recovery support services, family support, workforce development, and other community-based services. Some statewide travel may be required. A valid, unrestricted driver’s license and an acceptable driving record in accordance with the Commonwealth’s Driver Safety Program are required. This is a restricted, state funded grant position with a renewable grant. Continued employment in this position is contingent upon funding and is not eligible for layoff benefits per DHRM state policy 1.30.

Additional Responsibilities

• Monitoring scope, deliverables, performance measures, expenditures, timelines, and contractual compliance.
• Reviewing contractor invoices, budgets, and expenditure reports.
• Supporting documentation to ensure alignment with approved budgets, contract terms, funding requirements, and programmatic deliverables.
• Identifying fiscal, operational, or compliance risks, documenting deficiencies, and coordinating corrective action and technical assistance when necessary.
• Developing and maintaining contract monitoring tools, performance dashboards, expenditure tracking systems, risk documentation, and other mechanisms that strengthen accountability and fiscal stewardship.
• Serving as a resource to program leadership and external partners.

Minimum Qualifications

• Knowledge of and experience with contract administration and the full contract lifecycle, including procurement, execution, monitoring, amendments, renewals, performance management, and closeout.
• Knowledge of and experience with contract compliance, risk identification, corrective action, and vendor/contractor performance management.
• Knowledge of procurement processes, grants or other funded agreements, and contract monitoring principles.
• Experience with fiscal oversight, budget monitoring, invoice reconciliation, expenditure analysis, and responsible stewardship of public funds.
• Knowledge of and experience with developing and monitoring scopes of work, deliverables, performance measures, and contractual requirements.
• Experience with program implementation, performance measurement, quality improvement, and evaluation.
• Experience interpreting contractual, regulatory, policy, and funding requirements and translating them into operational expectations.
• Experience in data collection, analysis, reporting, and performance monitoring.
• Ability to establish productive working relationships with contractors while maintaining appropriate accountability and contract boundaries.
• Ability to facilitate meetings and navigate complex or sensitive contract-performance discussions professionally and diplomatically.
• Experience in the use of spreadsheets, databases, project management systems, data visualization tools, and reporting applications to support contract and fiscal oversight.
• Ability to exercise independent judgment, initiative, critical thinking, attention to detail, and sound decision-making in a complex and evolving environment.

Additional Considerations

• State government contracting, procurement, fiscal, or administrative practices.
• Stakeholder engagement and collaboration strategies across public, private, nonprofit, and community-based organizations.
• Certified Peer Recovery Specialist

DBHDS welcomes all applicants authorized to work in the U.S. For more information on how to seek this authorization, please refer to Working in the United States or contact the U.S. Citizenship and Immigration Services office directly.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.