Contract Administrator (Civil Construction - Australia)

D2B; United States; Remote; USD 55,000 - 91,000; Full time

Job summary

D2B is seeking a Contract Administrator to safeguard project profitability and manage head contract and procurement workflows for civil construction projects in Australia.

Reporting to Project Managers and Commercial Leads, you will administer subcontracts, process progress claims, and monitor variations across active sites, ensuring compliance with Australian contracts and payment acts. The role emphasizes accuracy, attention to detail, and strong coordination with sites and suppliers.

Qualifications

• Minimum 3–5+ years of direct experience as Contracts Administrator in the construction industry.
• Strong understanding of standard Australian construction contracts (AS 4000, AS 2124, GC21) and Security of Payment regulations.
• Experience with subcontract and procurement workflow administration.
• Proven ability to prepare and reconcile progress claims and variations.
• Proficiency with cost management software and MS Excel capabilities.

Responsibilities

• Subcontract management: Prepare, review, issue, and manage trade subcontracts and purchase orders.
• Progress Claims & Payment Certificates: Assess, process, and reconcile monthly progress claims from subcontractors while preparing head contract claims under applicable Australian Security of Payment Acts.
• Variation & Claim Administration: Monitor, log, and evaluate variation requests, extensions of time (EOTs), and commercial notices, ensuring full compliance with head contract terms.
• Financial Reporting & Cost Control: Track project budgets, update monthly cost forecasts, maintain variation registers, and assist with financial reporting and cash flow management.
• Compliance & Quality Assurance: Verify subcontractor insurances, licenses, site compliance documentation, and safety standards prior to site mobilization and payment approvals.
• Stakeholder Coordination: Serve as a core commercial liaison between site project teams, estimators, subcontractors, and suppliers to minimize financial friction and resolve potential disputes early.

Skills

Subcontract Management

Progress Claims & Payment Certificates

Variation & Claim Administration

Financial Reporting & Cost Control

Compliance & Quality Assurance

Stakeholder Coordination

Education

Bachelor's or equivalent in Quantity Surveying / Construction Management / Civil Engineering

Tools

Jobpac

Cheops

Procore

SAP

JDE

MS Excel

Job description

Position : Contract Administrator

Salary : $1,500 - $2,500 AUD

Working Hours & Conditions: Observing AU business hours

Holidays : Observing AU holidays

Our client is an established and rapidly growing Australian civil construction firm specializing in major earthworks, infrastructure, and site development projects. We are seeking a detail-oriented Contract Administrator to play a vital commercial role in safeguarding project profitability, maintaining strict contractual compliance, and managing head contract and procurement workflows. Reporting closely to Project Managers and Commercial Leads, you will ensure seamless administration of subcontracts, progress claims, and project variations across active civil worksites.

• Subcontract Management: Prepare, review, issue, and manage trade subcontracts and purchase orders in line with project scope and budget allocations.
• Progress Claims & Payment Certificates: Assess, process, and reconcile monthly progress claims from subcontractors while preparing head contract claims under applicable Australian Security of Payment Acts.
• Variation & Claim Administration: Monitor, log, and evaluate variation requests, extensions of time (EOTs), and commercial notices, ensuring full compliance with head contract terms.
• Financial Reporting & Cost Control: Track project budgets, update monthly cost forecasts, maintain variation registers, and assist with financial reporting and cash flow management.
• Compliance & Quality Assurance: Verify subcontractor insurances, licenses, site compliance documentation, and safety standards prior to site mobilization and payment approvals.
• Stakeholder Coordination: Serve as a core commercial liaison between site project teams, estimators, subcontractors, and suppliers to minimize financial friction and resolve potential disputes early.

QUALIFICATIONS:

• Experience: Minimum 3–5+ years of direct experience as a Contracts Administrator in the construction industry, with preference for civil, infrastructure, or earthworks projects.
• Education: Tertiary qualification in Quantity Surveying, Construction Management, Business, Civil Engineering, or a related field.
• Contract Knowledge: Strong understanding of standard Australian construction contracts (e.g., AS 4000, AS 2124, GC21) and relevant state-level Security of Payment regulations.]
• Software Proficiency: Hands-on experience with construction cost management software (e.g., Jobpac, Cheops, Procore, SAP, JDE) and advanced MS Excel capabilities.

DESIRED (NOT REQUIRED):

• Exposure to remote operational setups supporting Australian civil construction projects.
• Dual capability or exposure to estimating / quantity surveying support tasks.
• High-level negotiation and dispute-resolution skills.
• High analytical acumen with exceptional written and verbal communication abilities.