Contract Administrator

Wright Service Corp.; West Des Moines (IA); On-site; USD 60,000 - 80,000; Full time

Job summary

Wright Service Corp. in West Des Moines, IA, is seeking a Contract Administrator to coordinate contract administration, compliance documentation, licensing, and reporting.

This role requires location within a 60-mile radius of the Corporate Office and collaboration with Operations, Payroll, Billing, customers, and other stakeholders. You will manage contract requirements, maintain critical business records, and support regulatory and customer compliance across the organization.

Qualifications

• Associate or Bachelor’s degree preferred; equivalent experience may be considered.
• Minimum 2–4 years of experience in contract administration or related administrative role.
• Experience reviewing and administering contracts, customer agreements, or compliance-related documentation preferred.
• Experience coordinating activities across departments and stakeholders.
• Proficiency with Microsoft Office applications; ERP systems experience preferred.

Responsibilities

• Review contract documents and identify key requirements, risks, and items requiring further evaluation.
• Manage contract timelines, renewals, amendments, and completion requirements.
• Prepare and submit customer-required reports and documentation.
• Complete customer prequalification packages and vendor registrations.
• Coordinate contract and operational activities between Operations, Payroll, Billing, and customers.
• Maintain payroll and billing rates within applicable systems.
• Support administration of union agreements and related payroll data within the ERP system.
• Prepare and track licensing, permitting, and regulatory applications.
• Coordinate bonding requests, certificates of insurance, and other compliance-related documentation.
• Support storm response efforts by coordinating resources, rates, rosters, and reporting requirements.
• Maintain accurate contract, compliance, and customer records.
• Promote and uphold Wright's culture of safety and employee ownership.
• Comply with all applicable laws, regulations, company policies, and procedures.
• Maintain regular and punctual attendance.
• Perform other duties and special projects as assigned.

Skills

Analytical skills

Problem-solving

Organizational skills

Strong communication

Attention to detail

Education

Associate's or Bachelor's degree in Business Administration/Accounting/Finance/Contract Management

Tools

Microsoft Office

Excel

ERP systems

Job description

Wright Service Corp. is a prominent leader in several environmental services industries, providing integrated vegetation management, forest management and reforestation, technology solutions, environmental and agricultural sustainability consulting, commercial environmental services, residential and commercial landscaping, tree care, interior plantscaping, and other outdoor and indoor services.

The Wright family of companies includes Wright Tree Service®, Wright Outdoor Solutions®, Eocene Environmental Group, Eocene Environmental Group of the West, Wright Tree Service of the West, Wright Tree Service of Puerto Rico, Wright Canada Holdings, and commonly seen brands, such as Spectrum Resource Group, ArborCare and Verdure Elements.

Wright Service Corp. has been employee-owned since 2002 and headquartered in Central Iowa since 1933, when Wright Tree Service was founded by John L. Wright.

Candidates must be located within a 60-mile radius of the Corporate Office in West Des Moines, Iowa, and maintain the ability to report to the office as business needs require

Job Summary:

The Contract Administrator serves as a key business support partner, coordinating contract administration, compliance documentation, customer reporting, licensing, permitting, and operational activities. This position collaborates closely with Operations, Payroll, Billing, customers, and other stakeholders to manage contract requirements, maintain critical business records, facilitate regulatory and customer compliance, and support the successful execution of operational and contractual obligations across the organization.

Essential Job Functions:

• Review contract documents and identify key requirements, risks, and items requiring further evaluation.
• Manage contract timelines, renewals, amendments, and completion requirements.
• Prepare and submit customer-required reports and documentation.
• Complete customer prequalification packages and vendor registrations.
• Coordinate contract and operational activities between Operations, Payroll, Billing, and customers.
• Maintain payroll and billing rates within applicable systems.
• Support administration of union agreements and related payroll data within the ERP system.
• Prepare and track licensing, permitting, and regulatory applications.
• Coordinate bonding requests, certificates of insurance, and other compliance-related documentation.
• Support storm response efforts by coordinating resources, rates, rosters, and reporting requirements.
• Maintain accurate contract, compliance, and customer records.
• Promote and uphold Wright's culture of safety and employee ownership.
• Comply with all applicable laws, regulations, company policies, and procedures.
• Maintain regular and punctual attendance.
• Perform other duties and special projects as assigned.

Other Duties:

• May be required to travel periodically in support of business operations.
• Must be willing and able to work overtime as necessary to meet operational demands and business deadlines.

Knowledge, Skills & Ability Requirements:

• Strong analytical, problem-solving, and organizational skills.
• Ability to review, interpret, and apply information from contracts, reports, and business documents.
• Ability to handle confidential information with discretion and professionalism.
• Strong customer service skills and the ability to communicate effectively with internal and external stakeholders.
• Proficiency in Microsoft Office applications, including intermediate-level Excel skills.
• Ability to manage multiple priorities, meet deadlines, and maintain a high level of accuracy.
• Strong attention to detail and commitment to quality work.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to read, write, and speak English sufficiently to perform essential job duties.

Education, Certification & Experience Requirements:

• Associate's or Bachelor's degree in Business Administration, Accounting, Finance, Contract Management, or a related field preferred.
• Equivalent combination of education, training, and relevant work experience may be considered.
• Minimum of 2-4 years of experience in contract administration, business operations, payroll support, billing support, accounting, project coordination, or a related administrative role.
• Experience reviewing and administering contracts, customer agreements, or compliance-related documentation preferred.
• Experience supporting multiple stakeholders and coordinating activities across departments.
• Proficiency with Microsoft Office applications, including Excel; experience with ERP systems or other business management software preferred.
• Experience working with licensing, permitting, insurance documentation, payroll, billing, or union administration is a plus.
• Strong understanding of administrative processes, recordkeeping, and document management practices.