Contract Administrator

TalentCraft; Watertown (MA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

TalentCraft is seeking a contract administrator to manage the day-to-day lifecycle of agreements, from intake through filing, for multiple contract types.

In this role, you will track reviews and approvals, coordinate with Legal, IT, and Compliance, and maintain a clean, audit-ready contract repository. Hybrid work requires 50% in Watertown, MA.

Qualifications

• 1–3+ years in contract administration for coordinators; 5+ years for managers.
• Experience in regulated industries preferred (biotech/pharma).
• Familiarity with SOX compliance and audit-ready documentation.
• Proficient in managing templates and standard clauses.

Responsibilities

• Manage day-to-day contract lifecycle - intake, drafting support, routing, redlines, execution, and filing for multiple contract types.
• Track contracts through review and approval, flag bottlenecks and approaching deadlines.
• Establish recurring stakeholder touchpoints to reinforce best practices and tailor the contracting model.
• Maintain and organize the contract repository with versioning and easy retrieval.
• Support CLM tool usage (LinkSquares, Ironclad) and troubleshoot as needed.
• Own and maintain standard contract templates and ensure correct usage.
• Coordinate contract triage with Legal, IT, Compliance based on type, value, and risk.
• Liaise with internal stakeholders and outside counsel to move contracts and escalate high-risk items.
• Support SOX-compliant tracking and audit readiness with accurate records for requests.
• Identify opportunities to improve contracting workflows and templates.

Skills

Contract lifecycle management

Stakeholder coordination

Process improvement

Communication skills

Risk assessment

Cross-functional collaboration

Education

Bachelor's degree in Business Administration, Legal Studies, Finance, or a related field

Tools

LinkSquares

Ironclad

Job description

• Manage the day-to-day contract lifecycle - intake, drafting support, routing, redlines, execution, and filing - for a range of agreement types (e.g., MSAs, SOWs, CDAs/NDAs, amendments).
• Track contracts through the review and approval process, keeping stakeholders informed of status and flagging bottlenecks or approaching deadlines.
• Establish recurring touchpoints with stakeholders to reinforce best practices and tailor the contracting model to business needs.
• Maintain and organize the contract repository, ensuring documents are properly filed, versioned, and easy to locate.
• Support use of the company's CLM tool (e.g., LinkSquares) - including data entry, workflow routing, and basic troubleshooting - and help identify opportunities to improve how it's used.
• Own and maintain standard contract templates, ensuring the correct template is used for the right situation and that language stays current.
• Coordinate the contract triage process - routing agreements to the appropriate internal reviewers (Legal, IT, Compliance) based on contract type, value, and risk.
• Liaise with internal stakeholders and, where appropriate, outside counsel to keep contracts moving and elevate higher-risk agreements as needed.
• Support SOX-compliant contract tracking, documentation hygiene, and audit readiness, including maintaining accurate records for audit requests.
• Help apply a risk-based approach to contract review - understanding the difference in rigor needed for, e.g., R&D vs. G&A agreements - and elevate appropriately.
• Identify and help implement improvements to contracting workflows, templates, and tracking as the function matures.
• Support ad hoc projects and process-improvement initiatives within Business Operations.
• Bachelor's degree in Business Administration, Legal Studies, Finance, or a related field.
• Coordinator level: 1-3+ years of relevant experience in contract administration, legal operations, or a similar role. Manager level: 5+ years of relevant contract management experience, ideally within biotech, pharma, or another regulated industry.
• Strong organizational skills with the ability to track and prioritize multiple contracts and deadlines simultaneously.
• Excellent written and verbal communication skills; comfortable coordinating across Legal, Finance, and other departments.
• Experience with CLM systems (e.g., LinkSquares, Ironclad) is a plus.
• Comfortable with ambiguity and interested in building structure and clean process.
• Familiarity with SOX compliance and audit-ready documentation practices is a plus.
• Hybrid working arrangement - 50% attendance in the Watertown, MA office is required.