Contract Administrator

New Jersey Resources; Wall Township (NJ); Hybrid; USD 64,000 - 87,000; Full time

Benefits offered by this job

Day-one medical

401(k) match

Stock purchase plan

Wellness perks

Employee assistance

Professional development and tuition

Flexible hybrid work

Job summary

Clean Energy Ventures (CEV), a subsidiary of New Jersey Resources, seeks a Contract Administrator to coordinate contract review, execution, and administration. This role supports various agreements including PPAs, procurement, and master services agreements, ensuring compliance with corporate policy and timely payments.

You will partner with Legal, Risk, Procurement, and Accounting, maintaining accurate records and contributing to process improvements.

Qualifications

• Associate degree or equivalent with administrative experience preferred.
• 3 years of related contract administration or procurement experience preferred.
• Strong organization, multitasking and deadline-management abilities.
• Clear written and verbal communication across departments and with external partners.

Responsibilities

• Coordinate contract approvals, signatures, and execution per policy.
• Collaborate with Legal, Risk Management, Procurement, and other departments to support review and compliance.
• Assist with preparation of amendments, quotes, and related docs for services and master agreements.
• Maintain complete contract and project records in approved systems.
• Ensure timely payments and accurate accounting codes with AP and Treasury.

Skills

Strong organizational skills

Written communication

Verbal communication

Independent work

Education

Associate degree or equivalent

Tools

Oracle

Onspring

Job description

Step into a future fueled by innovation, sustainability and purpose. At our Fortune 1000 diversified energy company, we’re not just shaping a cleaner energy future, we’re building a workplace where you can thrive. Join a team that values community, flexibility and growth, and enjoy competitive pay, comprehensive benefits and a culture that supports your personal and professional development. Let’s energize the future together.

Clean Energy Ventures (CEV), a subsidiary of New Jersey Resources, is seeking a Contract Administrator to manage and coordinate contract review, execution, compliance, and administration. The role supports a variety of agreements, including Engineering Procurement and Construction contracts, project development and acquisition contracts, confidentiality agreements, purchase agreements and any other business-related agreements. The Contract Administrator ensures agreements are executed in accordance with corporate guidelines and that payments and other contractual obligations are fulfilled on time, while collaborating with Procurement, Risk Management, Legal, Treasury, and Accounting.

Major Responsibilities:

• Coordinate agreement approvals, electronic signatures, and execution in accordance with corporate policies and delegation of authority. Interpret contract terms and amendments and monitor compliance with contractual requirements to protect the Company’s interests and mitigate risk.
• Partner with Legal, Risk Management, Procurement, and other corporate departments to support contract review, compliance, and execution. Maintain current knowledge of applicable contract management policies and procedures.
• Support the Analysts, Development, and Operations teams with the review, execution, and maintenance of project agreements, including PPAs and other long-term agreements, in accordance with CEV and corporate policies.
• Prepare amendments, task authorizations, quotes, proposals, and related documentation for professional services and master services agreements. Coordinate required reviews and submit documentation through Onspring.
• Maintain complete and accurate contract and project records, including RFP materials, approvals, milestone-payment documentation, executed agreements, and other required records. Ensure documentation is retained in approved systems and repositories in accordance with CEV and corporate procedures.
• Ensure the timely delivery of payment for goods and services associated with contracts and other related financial activities, including purchase orders, invoice processing, payment documentation, and accounting codes, in partnership with Accounts Payable, Treasury, and Accounting using Oracle.
• Coordinate project acquisition closings with Business Development, Legal, Accounting, Treasury, and other stakeholders to ensure required documentation and deadlines are met.
• Work with Legal to ensure all agreements are properly approved in accordance with corporate procedure. Manage the contract signing process and returning contracts by a given deadline. Ensure that all documentation is retained in the correct corporate approved repository.
• Coordinate supplier and system administration activities with Master Data Management, Accounts Payable, Treasury, and the Help Desk, including new supplier setup, insurance updates, project code requests, banking changes, and supporting documentation. Serve as a resource for Onspring and Oracle processes.
• Maintain effective internal and external working relationships and foster a collaborative, accountable team environment.

Position Requirements:

• Associate’s degree or equivalent in combination of education and administrative experience is preferred.
• 3 years of related experience in contract administration, project administration, procurement, or a similar function preferred.
• Strong organizational skills with the ability to manage multiple contracts, priorities, and deadlines simultaneously.
• Effective written and verbal communication skills with the ability to collaborate across departments and with external business partners.
• Ability to work independently while coordinating effectively with other business groups.

* The above job description is reflective of the primary duties of this position and in no way limits the supervisor from assigning any other duties, responsibilities or initiatives as deemed necessary.

Other Details:

Location type is Hybrid.

Compensation:

Compensation: Expected base pay range for this role will be $64,000 - $86,500. Base pay is based on several factors including, experience, skills, and knowledge.

This role will be eligible to participate in an annual short term incentive program.

Benefits That Support You:

• Day one medical coverage, including prescription, vision and dental plans, so you’re supported right away.
• Our 401(k) plan has a generous company match to help you invest in your future.
• Direct Stock Purchase Plan (with optional payroll deduction for employees).
• Wellness perks, including free on and off site fitness centers and other programs to keep you feeling your best.
• A confidential Employee Assistance Program to support your wellbeing.
• Professional development and tuition reimbursement to help grow your skills and advance your career.
• Flexible work arrangements with many roles offering hybrid options based on job responsibilities and business needs.

New Jersey Resources is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity and/or expression, national origin, disability, veteran, or other protected status.