Contract Administrator

LUMA Energy ServCo, LLC; United States; On-site; USD 70,000 - 95,000; Full time

Job summary

LUMA Energy ServCo, LLC is seeking a contract administrator to oversee service contracts, invoices, and change orders. The role ensures compliance with procurement standards and internal policies while maintaining organized contract records.

Responsibilities include tracking milestones, supporting operations teams, and monitoring KPIs to ensure performance. Strong Excel skills and bilingual English/Spanish abilities are valued for effective communication.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Supply Chain, or related field from an accredited university.
• Juris Doctor is preferred.
• 3 years’ experience in contract negotiation and administration, including monitoring and enforcing contract compliance (preferably in a utility or EPC environment).

Responsibilities

• Coordinates the administration, monitoring, and closeout of service contracts, ensuring all activities follow defined standards, Procurement policies, and company procedures.
• Serves as the primary point of contact for assigned teams and contracts, supporting effective communication and contract administration.
• Reviews and processes invoices, change orders, and contract completion documentation in a timely manner, ensuring accuracy, compliance, and alignment with core internal criteria.
• Prepares and reviews contract reports and supporting documentation to ensure completeness, consistency, and compliance with Procurement and internal standards.
• Maintains organized, accurate, and accessible digital systems for contracts, records, invoicing, and related documentation.
• Tracks key contract milestones, expirations, deliverables, workloads, and service timelines, initiating appropriate actions to maintain compliance and performance.
• Provides updates, support, and guidance to Operations end‑users, collaborating with Contract Owners, Contract Administrators, Procurement, and other stakeholders to ensure effective processes, and approvals.
• Monitors contract performance and related key performance indicators (KPIs) to validate compliance with contractual obligations.
• Manage contract budgets and maintains accurate burn rates tracking to support effective financial oversight.
• Ensures audit readiness by preserving required records and documentation in compliance with applicable standards.
• Evaluates contractor performance by tracking deliverables and conducting scheduled performance reviews.
• Follows established company policies, procedures, and standards to ensure full compliance with applicable laws and industry regulations.
• Participates in storm restoration tasks and assigned drills to contribute to the safe and reliable recovery of services.
• Performs additional tasks aligned with role expectations and qualifications to support team goals and operational flexibility.

Skills

Contract management

Invoicing

Budget tracking

Excel

Education

Bachelor’s degree in Business Administration

Juris Doctor is preferred

Job description

Job Summary:

Ensures the effective development, execution, and compliance of task orders and change orders; manages invoicing approvals and the administration of capital project or other contracts; and oversees the monitoring and closeout of assigned service contracts in alignment with company standards, LUMA practices, and applicable laws and regulations.

Job Description:

• Coordinates the administration, monitoring, and closeout of service contracts, ensuring all activities follow defined standards, Procurement policies, and company procedures.
• Serves as the primary point of contact for assigned teams and contracts, supporting effective communication and contract administration.
• Reviews and processes invoices, change orders, and contract completion documentation in a timely manner, ensuring accuracy, compliance, and alignment with core internal criteria.
• Prepares and reviews contract reports and supporting documentation to ensure completeness, consistency, and compliance with Procurement and internal standards.
• Maintains organized, accurate, and accessible digital systems for contracts, records, invoicing, and related documentation.
• Tracks key contract milestones, expirations, deliverables, workloads, and service timelines, initiating appropriate actions to maintain compliance and performance.
• Provides updates, support, and guidance to Operations end‑users, collaborating with Contract Owners, Contract Administrators, Procurement, and other stakeholders to ensure effective processes, and approvals.
• Monitors contract performance and related key performance indicators (KPIs) to validate compliance with contractual obligations.
• Manage contract budgets and maintains accurate burn rates tracking to support effective financial oversight.
• Ensures audit readiness by preserving required records and documentation in compliance with applicable standards.
• Evaluates contractor performance by tracking deliverables and conducting scheduled performance reviews.
• Follows established company policies, procedures, and standards to ensure full compliance with applicable laws and industry regulations.
• Participates in storm restoration tasks and assigned drills to contribute to the safe and reliable recovery of services.
• Performs additional tasks aligned with role expectations and qualifications to support team goals and operational flexibility.

Additional Job Description:

Education

• Bachelor’s degree in Business Administration, Accounting, Supply Chain, or related field from an accredited university.
• Juris Doctor is preferred.

Experience

• 3 years’ experience in contract negotiation and administration, including monitoring and enforcing contract compliance (preferably in a utility or EPC environment).

Competencies (Skills)

• Knowledge of municipal, state, and federal regulatory requirements, including (Puerto Energy Bureau (PREB) and (Financial Oversight and Management Board for Puerto Rico (FOMB), and familiarity with U.S. contract law, composition, and claims is a plus.
• FEMA experience is a plus.
• Strong organizational, interpersonal, leadership, and analytical skills.
• Assertive and effective in working with demanding contractors and customers.
• Proven ability to identify and manage contract risks.
• Ability to prioritize tasks and manage time effectively to meet strict deadlines.
• Demonstrated strong proficiency in Microsoft Excel.
• Strong written and spoken communication skills in both English and Spanish.

Licenses/Certifications

• N/A

Travel Requirements

• Not Required

Physical Demands:

• Stationary Position: Constantly
• Pushing/ Pulling/ Reaching: Never
• Kneel: Never
• Grab: Never
• Bend: Never
• Lift/Carry over: 0 - 15 pounds

Working Conditions:

• Wet or humid: Never
• Working near or on moving mechanical parts: Never
• Working near or on heavy machinery: Never
• Working in high places: Never
• Exposed to fumes or airborne particles: Never
• Frequency of working in outdoor weather conditions: Never
• Work with electricity: Never
• Loud noise conditions: Never

LUMA Energy is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, military status, disability, or any other characteristic protected by federal or local laws.