Contract Administrator

Confidential Company; United States; Remote; USD 85,000 - 110,000; Full time

Benefits offered by this job

Unlimited PTO

Flexible work schedules

Bonus program

Medical benefits

401(K) plan with employer match

Job summary

A leading software as a service provider is seeking a Contracts Administrator to manage and review contracts. This remote role involves working closely with teams to ensure compliance, drafting order documents, and calculating fees accurately. Ideal candidates will have at least 4 years of experience with order-management contracts and strong knowledge of SaaS pricing. The company offers competitive compensation of $85,000 to $110,000 annually, alongside unlimited PTO and various medical benefits.

Qualifications

• Minimum 4 years of experience with order-management contracts.
• Prior experience with software licensing or SaaS is required.
• Strong understanding of SaaS pricing structures.
• Proficient in Microsoft Word for drafting documents.
• Proficient in Microsoft Excel for calculations.

Responsibilities

• Manage, draft, and review customer-facing contracts.
• Work with internal teams to ensure contract compliance.
• Calculate fees accurately based on various parameters.
• Maintain accurate records of all order documents.

Skills

Order-management contracts

Software licensing

SaaS pricing structures

Microsoft Word

Microsoft Excel

Analytical skills

Communication skills

Tools

NetSuite

Salesforce.com

Adobe Acrobat

Job description

Established software as a service (SaaS) provider is seeking a Contracts Administrator. We are an international and midsized company (less than 500 employees) with offices and clients in the United States and EMEA. We have an esteemed reputation and offer permanently remote roles.

Position Summary

We are seeking a detail-oriented and highly organized Contracts Administrator to join our team. As a Contracts Administrator, you will be responsible for managing, drafting, and reviewing various customer‑facing contracts for our organization. You will work closely with internal stakeholders such as legal, sales, and finance teams, as well as external clients and partners to ensure that contractual arrangements are documented clearly and accurately. The ideal candidate operates with a high degree of autonomy, independently managing transactions from draft to execution, while maintaining disciplined compliance with company rules, approval frameworks, and contracting playbooks.

Duties & Responsibilities

• Draft, review, and finalize executable contractual documents such as order forms, renewals, amendments, statements of work, and related SaaS commercial documents while ensuring alignment with master agreements and internal policy requirements.
• Translate approved deal terms into accurate and executable documentation by creating comprehensive order documents that accurately reflect the products and services being offered. This includes detailed pricing structures, professional services descriptions, and any additional terms and conditions.
• Calculate fees accurately based on various parameters such as term duration including pro‑rated terms, item quantity, variable discounts, and scalable increases for annual growth.
• Work closely with Sales, Legal, and Finance teams to ensure alignment on pricing, terms, and legal compliance aspect of order documents. Collaborate effectively to resolve any discrepancies that may arise.
• Demonstrate exceptional time management and organizational skills.
• Understand legal principles and regulations relevant to commercial transactions.
• Examine supporting materials and agreement documents related to contracts and provide guidance on contract terms and conditions.
• Maintain accurate records of all order documents and related supporting documentation to ensure compliance with reporting and regulatory requirements.
• Ensure contracts are properly stored and easily accessible to relevant stakeholders.
• Maintain confidentiality of all contracts.
• Ensure contract execution in accordance with company policy.

Qualifications & Requirements

• A minimum 4 years of proven experience with order‑management contracts in a similar role is required.
• Prior experience with software licensing or SaaS is required (ideally a minimum of 2 years of SaaS experience).
• Strong understanding of SaaS pricing structures including subscription terms, renewals, usage tiers, uplifts, erosion, co‑termination, etc.
• Demonstrated understanding of SaaS‑related professional services offerings, including implementation, configuration, integration, training, advisory services, and subcontracting of services.
• Direct experience and proficiency with Microsoft Word to draft, redline, and format order documents is required.
• Proficiency in math and the use of Microsoft Excel for important tasks such as calculating total contract value, determining payment schedules, reviewing pro‑rated values, and analyzing any discounts granted is required.
• Working knowledge of the relationship between legal and finance within contracts, including a comprehensive understanding of software revenue recognition and its application in the context of order documents.
• Strong analytical skills with exceptional attention to detail and accuracy is critical in this role.
• Consistently follows established processes, templates, and approval workflows with accuracy and discipline.
• Effectively prioritize and execute under compressed timelines during peak sales cycles.
• Extremely strong and professional communication skills – written, verbal, and presentation – are required.
• Familiarity with NetSuite, Open Air, Adobe Acrobat, and Salesforce.com is a plus.

Company Culture & Benefits

• Target Compensation: Annual base salary target of $85,000 to $110,00 USD depending on job‑related knowledge, skills, and level of experience. This is a general guideline only and not a guarantee of compensation or salary.
• Employee‑first and forward‑thinking culture
• US headquarters and offices located globally
• Relaxed and casual environment and dress code
• Unlimited PTO, flexible work schedules, and permanently remote positions offered
• Bonus program that pays out quarterly
• Medical benefits with choice of two programs (PPO or high deductible)
• Dental benefits with choice of two programs (PPO or HMO)
• HSA and FSA accounts for medical care, dependent care and commuter/transit benefits
• 401(K) plan with employer match
• Basic life insurance and voluntary additional coverage available
• Disability insurance for both long‑term and short‑term disability
• Maternity and paternity leave

EEO Statement

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender identification, national origin, age, disability or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.