Contract Administrator

ioaging; San Francisco (CA); On-site; USD 43,000 - 45,000; Full time

Job summary

IOA in San Francisco seeks an experienced Contracts Support professional to manage contract files and CLM documentation. The role includes uploading executed contracts, maintaining version control, and generating reports for leadership.

You will ensure records are complete, audit-ready, and accessible for internal requests. The ideal candidate has 5–6 years in admin/contract roles, strong data accuracy, excellent communication, and discretion handling confidential information.

Qualifications

• Associate or bachelor’s degree preferred, or equivalent combination of education and relevant experience.
• 5-6 years of administrative, contract administration, records management, or related experience; CLM or document management system experience preferred.
• Strong attention to detail and data accuracy; excellent organizational and document management skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills; ability to handle confidential information with discretion.

Responsibilities

• Upload executed contracts, amendments, and supporting documentation into the CLM system in a timely and accurate manner.
• Maintain organized and up-to-date digital contract files, ensuring proper version control and document integrity.
• Monitor contract status and track expiration or renewal dates, as applicable.
• Respond to internal requests for copies of contracts and related documentation.
• Ensure contract records are complete, accurate, and audit-ready at all times.
• Generate reports or dashboards from the CLM system as requested by the Director of Contracts.
• Support internal users with basic navigation and document retrieval within the CLM system.
• Assist with process improvements related to contract documentation and system workflows.
• Provide general administrative support to the Contracts Department as needed.

Skills

Attention to detail

Organizational skills

Deadline driven

Written communication

Verbal communication

Discretion with confidential info

Education

Associate or Bachelor’s degree preferred

Tools

DocuSign

CLM system

Microsoft Office

Job description

IOA is on the forefront of revolutionary healthcare models, reshaping the way people can age in place. Our innovative models transform lives, enhance communities, and save healthcare systems millions of dollars. Rather than focusing on archaic outdated design, we strive to consistently question the \"status-quo\" and create new and more innovative ways to help aging adults and adults with disabilities maintain their quality of life.

With over 23 programs, we offer multiple ways to aid seniors maintain their health, well-being, independence and participation in the community, fulfilling our mission.

Key Responsibilities

• Upload executed contracts, amendments, and supporting documentation into the CLM system in a timely and accurate manner.
• Maintain organized and up-to-date digital contract files, ensuring proper version control and document integrity.
• Monitor contract status and track expiration or renewal dates, as applicable.
• Respond to internal requests for copies of contracts and related documentation.
• Ensure contract records are complete, accurate, and audit‑ready at all times.
• Generate reports or dashboards from the CLM system as requested by the Director of Contracts.
• Support internal users with basic navigation and document retrieval within the CLM system.
• Assist with process improvements related to contract documentation and system workflows.
• Provide general administrative support to the Contracts Department as needed.

Education

Associate or bachelor's degree preferred, or equivalent combination of education and relevant experience.

Experience

5-6 years of administrative, contract administration, records management, or related experience. Experience working within a Contract Lifecycle Management (CLM) platform or similar document management system preferred.

Skills & Abilities

• Strong attention to detail and commitment to data accuracy.
• Excellent organizational and document management skills.
• Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with electronic signature platforms (e.g., Docusign) preferred.
• Ability to handle sensitive and confidential information with discretion.
• Strong internal customer service orientation and responsiveness.
• Basic understanding of contract terminology and structure, with the ability to identify key provisions and support preliminary contract review under direct report.

Work Schedule & Environment

• Standard business hours are Monday through Friday, 9:00 a.m. - 5:00 p.m.
• Must be able to work onsite in San Francisco two to three days per week.
• Ability to sit and work at a computer for extended periods of time.

COMPENSATION

Range: $31 to $33/hour

This amount is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any specific employee, which is always dependent on actual experience, education and other factor

This range does not include any additional equity, benefits, or other non‑monetary compensation which may be included.