Contract Administrator

HCI Systems; Ontario (CA); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

401(k) matching

Medical, dental, and vision insurance

Flexible spending accounts

Life insurance

Disability coverage

Paid time off / PTO

Job summary

HCI is seeking a detail-oriented Contracts Administrator to join our Ontario team. You will review contracts, vendor agreements, and documentation for accuracy and compliance, coordinating with accounting, legal, and sales to support client contracts.

This role reports to the Contracts Supervisor. Responsibilities include collaborating with booking and sales to gather pricing information, organizing legal documents for review, and reconciling contracts with customers to ensure precision and

Qualifications

• 1–2 years of administrative experience in construction or related trades.
• Strong organizational skills and ability to manage multiple priorities.
• Willingness to learn, openness to feedback, and professional conduct.
• High attention to detail to identify risks and ensure contractual accuracy.
• Clear written and verbal communication via email and phone.
• Ability to pass a background check and drug screening.

Responsibilities

• Review contracts, vendor agreements and documentation for accuracy and compliance.
• Collaborate with booking and sales to gather information on proposals and pricing.
• Organize and maintain legal documents and contracts for legal review.
• Serve as liaison between legal team and customers to reconcile contracts.
• Coordinate with legal, sales and booking to align contracts with financial goals.

Skills

Administrative experience

Organizational skills

Communication skills

Detail orientation

Background check / compliance

Job description

Overview

We are seeking a detail-oriented and proactive Contracts Administrator to join our team in Ontario. In this role, you will help manage contracts and ensure document compliance while working closely with our accounting, legal, and sales teams to support client contracts. This position reports to the Contracts Supervisor.

Responsibilities

• Review contracts, vendor agreements and documentation for accuracy and compliance.
• Work with the booking team and sales team to gather information regarding customer proposals and pricing.
• Organize and maintain accurate and organized legal documents and contracts, ensuring documentation is ready for review by our legal team.
• Act as a liaison between our legal team and customers, to help reconcile contracts and ensure accuracy.
• Collaborate with departments such as legal, sales, and booking to align contracts with financial objectives.

Qualifications

• 1–2 years of administrative experience in construction or related trades, such as electrical, plumbing, mechanical, fire protection, alarm systems, low voltage, or general contracting.
• Strong organizational skills with the ability to manage multiple priorities.
• Openness to constructive feedback and a willingness to learn and grow.
• High attention to detail to identify potential risks and ensure contractual accuracy.
• Strong written and verbal communication skills, including the ability to communicate clearly via email and phone.
• Excellent reading comprehension skills to interpret contracts and documentation.
• Ability to maintain professionalism when interacting with team members and customers.
• Must be able to pass a background check and drug screening.

Why Join Us?

• Unlimited Growth– Our expanding product lines and markets drive consistent double-digit growth, creating ongoing opportunities for advancement.
• Comprehensive Benefits– Enjoy 401(k) with matching, reduced-cost medical, dental, and vision insurance, plus flexible spending accounts. Additional voluntary benefits include life insurance, disability, and accident coverage.
• Paid Time Off– Recharge with paid holidays and our PTO plan
• Weekly Pay– Get paid every Friday.
• Employee Perks– From appreciation events to wellness programs and pet insurance, we invest in our team’s well-being.

Equal Employment Opportunity

HCI is an equal opportunity employer. We will not unlawfully discriminate against qualified applicants or employees with respect to any terms and conditions of employment and give equal opportunity considerations to applicants and employees regardless of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression, sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (“Protected Classifications”). HCIwill reasonably accommodate employees and applicants with disabilities as required by law, if the person is otherwise qualified to perform all the essential functions of the position safely and competently.

Pay Range

USD $26.00 - USD $28.00 /Hr.