Purchasing Manager

345 DEPARTMENT OF TRANSPORTATION; Oklahoma City (OK); On-site; USD 89,000 - 108,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

Paid time off

Retirement plan

Job summary

The Oklahoma Department of Transportation is seeking a Purchasing Manager to lead the agency’s procurement and requisition functions. This role directs staff, develops contract specifications, and ensures compliance with state laws, supporting operations across the department in Oklahoma City.

Qualifications include a Master’s degree and four years of professional purchasing experience, or a bachelor’s degree with five years in purchasing.

Qualifications

• Master’s degree and four years of professional experience; or a bachelor’s degree in business administration with five years in purchasing.
• Four years in purchasing, acquisition or supply management.
• Experience with vendor lists, invitations to bid, and evaluating bids.
• Ability to lead an agency procurement function and supervise staff.

Responsibilities

• Directs and supervises professional staff in procurement activities.
• Develops contract specifications, program evaluation and bid processes.
• Ensures compliance with state purchasing laws and regulations.
• Liaises with Central Purchasing Division and stakeholders.

Skills

Procurement

Contract management

Leadership

Communication

Education

Master’s degree

Bachelor’s degree in business administration

Job description

Why You’ll Love Working Here:

Our benefits go beyond the basics, offering annual benefit allowances, a variety of health, dental, and vision plan options, paid annual and sick leave that rolls over each year, 11 paid holidays, robust retirement savings plans, and an EAP & wellness program to support you every step of the way.

Annual Benefit Allowance: The benefits allowance covers up to $20,538.24 for employees and their dependents to enroll in benefits.

Comprehensive Insurance Plans: The State offers several different medical, dental, and vision plans to better fit your needs. Including options to enroll in a Health Savings Account (HSA) or a Flexible Spending Accounts (FSA).

Retirement Savings Plans: Pathfinder Defined Contribution Plan: available to employees who began State employment after November 1st, 2015. Employer matches 6% with an employee contribution of 4.5%. Employer matches 7% with an employee contribution of 7% or above. OPERS Defined Benefit Plan: available to returning employees who were previously enrolled in OPERS. Annual & Sick Leave (PTO): 15 days accrued annually during the first 1–5 years of service. 18 days accrued annually for 5–10 years of service. 20 days accrued annually for 10–20 years of service. 25 days accrued annually for over 20 years of service. Sick leave: Accrued at 15 days per year Paid Holidays: 11 paid holidays per year Longevity Pay: Longevity payments are paid annually to eligible State employees with a minimum of 2 years of State service. Employee Assistance Program (EAP): EAP is a cooperative effort between employees and administration to help employees gain access to professional services in resolving personal problems.

Job Description

Position Title: Purchasing Manager Department: Fiscal Administration Division: 9 Reports to: Fiscal Administration Manager FLSA Status: Exempt Location: 200 NE 21st Street, Oklahoma City, OK 73105 Salary: $98,500 Note: Candidates selected for positions at the Oklahoma Department of Transportation may be required to complete a pre-employment background check and drug screening before beginning employment. Some positions may also require applicants to participate in a Physical Abilities Demonstration and be rated as capable of performing the essential functions of this job family.

Basic Purpose Positions in this job family are assigned responsibilities involving the direction of an agency procurement and requisition function in the acquisition of goods and services used to support agency operations. This will include developing and implementing agency policies and procedures, directing staff functions, and insuring compliance with applicable laws and rules concerning the procurement of goods and services.

Typical Functions The functions performed in this job family will vary by level, unit and organization, but may include the following: Manages a major agency unit, section, division, or program; directs and supervises professional level staff in the completion of assigned functions and activities. Directs and coordinates acquisition activities for the agency; develops contract specifications, program evaluation, and problem resolutions. Provides direction to staff involved in planning and coordinating acquisition services; supervises staff; establishes performance standards and evaluates work performed. Researches and interprets applicable federal and state laws, regulations, rules, and policies; provides interpretation of policy and procedures to staff and outside entities. Develops and enforces agency policies to ensure compliance consistent with various federal and state requirements. Acts as liaison to the Central Purchasing Division of the Office of Management & Enterprise Services. Participates in top level management meetings concerning policies and procedures; recommends changes in agency wide standards and specifications. Represents the agency at public and private sector meetings to explain the functions, procedures and legal guidelines concerning state purchases and contracts. Reviews periodic staff reports, administrative audits, program activities and other information to evaluate program effectiveness and quality of service; develops controls to assure accountability for program operation, policy implementation and the maintenance of efficiency in various units.

Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. At this level employees are assigned responsibilities related to direct supervisory responsibility over a professional level staff; responsibility for assessing program staffing needs, conducting local on-site staff meetings and training to provide information about program policies and procedures, counseling with local officials about needs and problems at the local level, developing and coordinating community, stakeholder, or partner outreach for the program, and initiating corrective actions concerning program procedures and staff management.

Education and Experience Education and Experience required at this level consists of a Master’s degree and four year of professional experience; or a bachelor’s degree in business administration and five years of experience in business or office management, including four years in purchasing, acquisition or supply. NOTE: Experience gained such as owning or managing a business involved in the purchasing of supplies or equipment as a part of the general management duties or any other type of employment where purchasing or acquisition duties were not the primary responsibility of the position, shall not be considered as qualifying experience as a purchasing agent or buyer. Purchasing or acquisition (buyer) duties should include the following procedures: maintaining vendor lists, sending out invitations to bid and making telephone bids, evaluating bids or telephone price quotes, awarding state contracts and/or issuing purchase orders, working with user customers and understanding their needs and requirements and assuming the responsibility for the correct evaluation and determination of bids and requisitions.

Knowledge, Skills, Abilities and Competencies Knowledge, Skills and Abilities required at this level include knowledge of contracting methods pertaining to the acquisition of a wide variety of goods and services; of contract administration principles and practices necessary to monitor contractor performance and resolve disputes; of state purchasing laws and regulations; of assigned commodities and services; of sources of supply; of recent developments, trends and improvements in products; of economic factors affecting acquisition; and of management principles and practices. Ability is required to direct an agency acquisition function; to write and review purchase requisitions and specifications; to evaluate bids and award contracts; to identify sources of supply; to monitor contract performance and resolve disputes; to communicate effectively, both orally and in writing; and to establish and maintain effective working relationships with others.

Special Requirements Some positions will require that applicants be willing and able to perform all job-related travel.

Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, Agency Contact Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between. To learn more about our state agencies, visit here. Industries: Government Administration Worker Size: 10,001+ Employees Headquarters: Oklahoma City, Oklahoma Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment. Visit the webpage for additional details and information on how to apply.