Contract Administrator

Florida International University; Miami (FL); On-site; USD 65,000 - 75,000; Full time

Job summary

Florida International University in Miami seeks an expert contract negotiator to support complex procurement sourcing events and contract activities. You will analyze contracts, provide guidance, and lead negotiations with internal and external stakeholders.

The role covers drafting and reviewing contract amendments, renewals, risk assessments, and compliance with university policies, including data privacy and public records responsibilities.

Qualifications

• Bachelor's degree and 6 years of relevant experience, or a Master's degree with 4 years.
• Prior experience working with contracts.

Responsibilities

• Negotiate business terms for procurement contracts and amendments using templates provided by the Office of the General Counsel.
• Assist in developing and implementing contracting strategy, policy, and process improvements.
• Oversee administration of contracts, review submissions including red-lines, and route to the appropriate review queue.
• Oversee risk assessments to identify and address contract issues in a timely manner and advise on mitigation strategies.
• Consult with Office of General Counsel to ensure compliance with laws, policies, and approvals.
• Participate in competitive sourcing events and advise on claims or complaints during performance of contracts.
• Provide guidance and training on contracts, negotiations, and sourcing to FIU staff and contracting community.
• Manage the Public Records Request process and contract records retention.

Skills

Contract negotiation

Procurement

Relationship management

Communication skills

Education

Bachelor's degree

Master's degree

CPCM

CCCM

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Serves as the expert contract negotiator to support complex procurement sourcing events and contract activities while providing analysis, guidance, leadership, and negotiation support. Manages a variety of procurement, administrative duties and contracts administration. Builds and maintains relationships and effective channels of communication with internal and external customers.

• Manages the negotiation of business terms for procurement contracts, contract amendments, renewals, extensions; preparing such contract amendments, renewals, extensions from a library of templates made available by the Office of the General Counsel and providing all the necessary documents to the Office of the General Counsel for final contract negotiations, drafting and review.
• Assists in the development and implementation of contracting strategy, policy, and process improvement initiatives.
• Oversees the administration of contracts, review contract submissions, including red-lines within documents and route to the appropriate contract review queue, if needed.
• Oversees performance of risk assessments to ensure risk and contract issues are appropriately identified and addressed in a timely manner and, under the supervision and direction of appropriate stakeholders, offer approaches to mitigate risks. Advises on best practice, including Uniform Commercial Code and other legal opinions that may affect legal documents from PO terms and conditions to contract close-out documents.
• Consults and works with Office of General Counsel with respect to compliance with applicable law, University policies and procedures, and with respect to the legal review and approval by Office of General Counsel of legal documents and agreements.
• Participates in competitive sourcing events by reviewing specifications to be included in solicitation documents where applicable. Provides advise on claims or complaints occurring in the performance of contracts as needed.
• Provides guidance and training on contracts, negotiations, and sourcing to develop and support Procurement Services and the FIU contracting community.
• Manages the Public Records Request (PRR) process to include acknowledging receipt of PRR, distribution of PRR to the appropriate Category team and working under guidance and direction of the Office of the General Counsel to provide responsive records to the requester.
• Develops and manages the procurement contracts Records Retention, Contract Renewals and Extensions logs.
• Prepares contract briefs and revisions summarizing contractual requirements. Provides contract summaries and ensures contract executions in accordance with University policy.
• Assist with maintaining detailed and organized audit files for each contract in the Total Contract Management (TCM) system as a result of a sourcing event, which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
• Prepares and disseminates information regarding contract status and facilitates contractor meetings as needed. Ensures that contractors follow federal, state, local laws and regulations, University policies and procedures.
• Performs closing activities as needed. Assist with special projects as assigned.

Minimum Qualifications

• Bachelor's degree and 6 years of relevant experience or a Master's degree and 4 years of experience.

Departmental Requirements

• Prior experience working with contracts.

Desired Qualifications

• Advanced degree or specialized certification in a relevant field (Business Degree, Certified Paralegal etc.)
• Certified Professional Contracts Manager (CPCM)
• Certified Commercial Contracts Manager (CCCM)

Job Category

• Administrative

Advertised Salary

• $65,475 - $75,000

Work Schedule

• Begin time: 8:30 AM
• End time: 5:00 PM

Working Condition(s)

• Required to spend 50% or more of time operating a computer.

Pre-Employment Requirements

• Expanded Background Check

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and affirmatively Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.