Contract Administrator

Zoom Hire Solutions; Macedon (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Zoom Hire Solutions is seeking an organized accounting professional to manage A/P, A/R, and bank reconciliations, with year-end coordination with the CPA firm for financial statements. The role includes payroll processing, including certified payrolls, and close interaction with internal staff and customers to ensure accurate monthly billings and contract administration.

The candidate will handle sending required documentation to customers before work starts, including insurance certificates and

Qualifications

• Handles accounts payable and accounts receivable processes.
• Reconciles bank statements and assists with year-end activities.
• Processes payroll, including certified payrolls.
• Communicates with internal staff, PMs, and customers to ensure project billing accuracy.

Responsibilities

• Perform A/P, A/R and bank reconciliations for multiple entities.
• Coordinate year-end with CPA firm and prepare financial statements.
• Process payroll, including certified payrolls where applicable.
• Send contracts, change orders and obtain approvals from PMs and customers.

Skills

A/P

A/R

Bank reconciliations

Payroll

Communication

Job description

Hands on A/P, A/R , bank reconciliations, Year end working with CPA firm for annual review and preparation of financial statements.

Payroll - including Certified payrolls

Communicating with internal staff ( Project Managers and President/Owner) externally with Customers (primarily via email) Change Orders, Proposed Change Orders, Sending Contracts, getting monthly pencil copies of billings approved by PMs and Customers. Learning and preparing force account billings. Sending required documentation to Customers before contract work can start (getting insurance certs from our insurance agent, sending 10 hour OSHA card copies , drug test results (if required) ) etc.