CONTRACT ADMINISTRATOR

City of Houston, TX; Houston (TX); On-site; USD 65,000 - 75,000; Full time

Job summary

City of Houston is seeking a qualified professional for a contract compliance role within the Solid Waste Management division. The position emphasizes analysis of contractor agreements, records management, and collaboration with Finance and other City departments to resolve issues and ensure compliance.

The role involves reviewing bids, processing specifications, and supporting new contracts, renewals, price adjustments, and change orders while working with the Strategic Purchasing division.

Qualifications

• Bachelor's degree in Public Administration, Business Administration, Government or closely related field.
• Two years of contract compliance or other related professional analytical compliance experience are required.
• Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

Responsibilities

• Follows up with management on contract compliance issues
• Maintains current and accurate records on contractor compliance with agreements
• Interprets contract documents and assists in the resolution of disputed issues
• Works with finance and other City departments to resolve problems regarding agreements
• Works with operational personnel to ensure compliance with agreements, as well as field visits for verification
• Coordinates with other City departments on issues related to processing contract documents
• Draft correspondence to contracted entities relating to established agreements
• Prepares bids, processes specifications, tests and progress reports, and other exhibits that may be required
• This role will work with the Strategic Purchasing division for new contracts, renewals, price adjustments, change orders, and modifications; analyzing potential risks involved with contract agreements. Attend scheduled pre-bid meetings, review formal bids and proposals for content and conformance to specifications and scope of work.

Skills

Contract compliance

Analytical ability

Procurement knowledge

Education

Bachelor's degree in Public Administration or related field

Tools

SAP/ERP modules

Ariba

Microsoft Office

Job description

Applications Accepted from: All Persons Interested

Division: Solid Waste Management/Finance/Administration Support

Location: 611 Walker

Workdays & Hours: Mon - Fri; 8:00 a.m. - 5:00 p.m.*

Subject to change*

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

The mission of Solid Waste Management is to provide solid waste services to the citizens of Houston through the collection, disposal, and recycling of discarded material in a manner that is safe, efficient, environmentally sound, and cost-effective.

The individual that will assume this role should have a market industry background, knowledge and understanding in the area of waste collection, hauling, and processing within the solid waste industry (i.e., landfills, composition sites and transfer stations).

DUTIES INCLUDE

• Follows up with management on contract compliance issues
• Maintains current and accurate records on contractor compliance with agreements
• Interprets contract documents and assists in the resolution of disputed issues
• Works with finance and other City departments to resolve problems regarding agreements
• Works with operational personnel to ensure compliance with agreements, as well as field visits for verification
• Coordinates with other City departments on issues related to processing contract documents
• Draft correspondence to contracted entities relating to established agreements
• Prepares bids, processes specifications, tests and progress reports, and other exhibits that may be required

This role will work with the Strategic Purchasing division for new contracts, renewals, price adjustments, change orders, and modifications; analyzing potential risks involved with contract agreements. Attend scheduled pre-bid meetings, review formal bids and proposals for content and conformance to specifications and scope of work. Other duties assigned by the Contract Administrator's direct supervisor.

WORKING CONDITIONS

The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances.

EDUCATIONAL REQUIREMENTS

Requires a Bachelor's degree in Public Administration, Business Administration, Government or closely related field.

EXPERIENCE REQUIREMENTS

Two years of contract compliance or other related professional analytical compliance experience are required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None

Preference will be given to candidates with :

• Advanced level of proficiency in SAP/Enterprise Resource Planning modules related to materials management, procurement preferred.
• Innovative problem-solving skills a plus.
• High level of organizational, time management and prioritizing skills preferred.
• Microsoft Office Suite is preferred and highly desirable.
• Experience with contract law in the solid waste municipal industry a plus.
• Certification in Contract Administration is a plus.
• Knowledge of the Texas Government Code, Chapters 2252 and 2254 Contracts with Governmental Entity preferred.
• Previous professional purchasing experience in SAP/Ariba ordering goods and services highly desirable.
• Experience with Procurement Rules for FEMA Awards and Code of Federal Regulations, and 2 CFR 200.318 General Procurement Standards.

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

SELECTION/SKILLS TESTS REQUIRED:

None

However, the department may administer a skill assessment evaluation.

SAFETY IMPACT POSITION: NO

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 22

Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.