Management Analyst IV (FMS)

City of Houston; Houston (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

The City of Houston is seeking a proactive Management Analyst IV to support the DWO Branch of the Houston Water Division within Financial Management Services. You will handle procurement, budget analysis, and contract interpretation in a fast-paced public sector environment.

Ideal candidates have a degree in public administration, business or finance and at least six years of related experience, with SAP experience preferred.

Qualifications

• Requires Bachelor's degree in public admin, business admin, finance or related field.
• Six years of professional experience in accounting, budget analysis, finance or public administration.
• Master's degree may substitute for two years of experience.
• Experience with procurement, contracts and budgets; knowledge of procurement regulations.
• Proficiency in MS Office and enterprise finance software; SAP preferred.

Responsibilities

• Create SAP requisitions for DWO cost centers (O&M and capital).
• Review purchase orders for completeness, accuracy and policy compliance.
• Support operations and respond to queries and correspondence.
• Research vendors and assess availability of quality materials and services.
• Interpret and disseminate procurement policies and procedures.
• Interpret contract provisions and ensure requests align with contracts.
• Provide guidance to staff to meet operational goals.
• Prepare reports, analyze datasets, and maintain purchase records.
• Stay updated on industry standards and supplier information.
• Create training presentations and develop performance indicators and SOPs.
• Coordinate budget season and procurement issues for capital and non-capital items.

Skills

Detail oriented

Organizational skills

Problem solving

Research & analyses

MS Office

SAP proficiency

Education

Bachelor's degree in Public Administration, Business Admin, Finance or related

Tools

SAP

Job description

Applications Accepted From: ALL PERSONS INTERESTED

Service Line: Financial Management Services

Reporting Location:7027 Ardmore

Workdays & Hours: Monday – Friday/8:00 a.m. – 5:00 p.m. *Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

Houston Water is a team of approximately 1,500 drinking water and wastewater professionals, including but not limited to operators, mechanics, engineers, scientists, planners, regulatory and business personnel. The City of Houston Water and Wastewater Utility is a regulated public health agency governed by federal and state laws. Our staff maintains professional licenses issued by the Texas Board of Professional Engineers, the Texas Commission on Environmental Quality and other public health agencies.

We are looking for an energetic, flexible, self-motivated individual who will function in a Management Analyst IV role for procurement/requisition section within FMS supporting DWO Branch of Houston Water Division. The ideal candidate may hold a degree in Business Administration, Public Administration, Supply Chain and Operations Management, or Finance, has experience in procurement, contracts, and budgets, is familiar with legal regulations of procurement, works collaboratively in a team setting, and can thrive in a fast-paced and high-volume business operations environment.

Essential duties and responsibilities include but are not limited to:

• Creating requisitions in SAP for assigned DWO’s cost centers O&M and Capital budgeted items
• Reviewing and analyzing purchase orders for completeness, accuracy, and compliance with City and departmental policies and procedures.
• Supporting the sections operations and timely responding to the queries and correspondences.
• Researching vendors and evaluating their ability to provide and the availability of quality materials, equipment and services.
• Assisting in interpreting and disseminating administrative policies and procedures pertinent to procurement.
• Assisting in interpreting contract provisions and ensuring purchasing requests comport with existing contracts.
• Providing guidance to departmental staff in various activities necessary to obtain operational goals
• Preparing reports, analyzing datasets, and maintaining records of purchases and other activities performed.
• Keeping updated on industry standards, types, features and quality of products, suppliers and other information by reviewing catalogs, technical and industrial publications and other sources.
• Creating presentations for training purposes
• Development of appropriate performance indicators, status reports, and standard operating procedures within work group
• Playing an active role during the budget season as well as outside of budget cycle in coordinating and resolving procurement related issues, including Capital and Non-Capital items.
• Other special projects as assigned

This is a TIER 2 responsibility position with respect to disaster preparedness, response, and recovery. Most specifically, this means you are responsible for working and being available to work during a natural disaster or catastrophic event.

WORKING CONDITIONS

The position is physically comfortable; the individual has discretion about walking, standing etc.

EDUCATIONAL REQUIREMENTS

Requires a Bachelor's degree in Public Administration, Business Administration, Finance or a field closely related to the job.

EXPERIENCE REQUIREMENTS

Six years of professional experience in accounting, budget analysis, finance, public administration or a field closely related to the job are required.

Substitutions: Experience cannot be substituted for the Bachelor’s degree requirement. A Master’s degree in a field directly related to the job may substitute for two years of the above experience requirement.

LICENSE REQUIREMENTS

None

The successful candidate will possess the following skills:

• Detail oriented and exceptional organizational, problem-solving skills
• Experience with research & analyses, involving project planning, scoping, budgeting, procurement, and scheduling
• Excellent verbal and written communication skills
• Knowledge in conducting analyses and evaluating return on investments of programs
• Proficiency in MS Office (Excel, Word, PowerPoint, Visio, etc.)
• Proficiency in enterprise finance software, SAP preferred

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

SELECTION/SKILLS TESTS REQUIRED

The selection process will involve application review and/or interview. The department may administer skills assessment test.

SAFETY IMPACT POSITION - NO

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

Pay Grade: 25

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.