Contract Administrator

Hidden-Creek; Hilliard (OH); On-site; USD 60,000 - 68,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Company Match

Paid Time Off

Job summary

Hidden Creek Landscaping, Inc. is seeking a Contract Administrator to review, validate, and manage contracts, ensuring accuracy and timely communication through the project lifecycle. You will coordinate with Sales, Operations, Design, and Finance to ensure schedules, billing, and handoffs meet our standards.

The role emphasizes data integrity, process improvement, and accountability, acting as a quality control checkpoint between teams and supporting a high-performing organization.

Qualifications

• 5+ years of experience in contract administration, construction administration, or related roles.
• Experience reviewing contracts, estimates, and project docs for accuracy.

Responsibilities

• Review contracts for accuracy and compliance with company standards.
• Maintain contract data, billing projections, and reporting across systems.
• Coordinate with Sales, Operations, Design, and Finance for smooth handoffs.

Skills

Attention to detail

Organizational skills

Time management

Cross-department collaboration

Communication skills

Excel proficiency

Analytical thinking

Coaching & accountability

Education

Associate's or Bachelor's degree in Business Administration/Construction Management/Finance

Tools

LMN

Buildertrend

Jobber

Microsoft Excel

Job description

Now Hiring: Contract AdministratorLocation: Hilliard, OH | Full-Time Onsite | Reports to: Director of AdministrationAt Hidden Creek, we don't just build and maintain exceptional outdoor environments, we create systems, processes, and experiences that set our teams and clients up for success. Behind every successful project is accurate information, seamless communication, and strong operational support.We're looking for a Contract Administrator who thrives on organization, accountability, and attention to detail. This role serves as the quality control checkpoint between Sales and Operations, ensuring every contract is accurate, complete, and positioned for a smooth project handoff.About the RoleAs the Contract Administrator, you will be responsible for reviewing, validating, and managing contracts to ensure accuracy, completeness, and timely communication throughout the project lifecycle.You will work closely with Sales, Operations, Design, and Finance to ensure contracts are accurate, billing schedules are correct, project details are complete, and handoffs occur seamlessly. This role serves as the quality control and accountability partner for the sales team by identifying errors, improving processes, and helping maintain high standards across the organization.This is a highly collaborative role that combines contract administration, data management, reporting, process improvement, and cross-department coordination.What You'll DoContract Quality Control (40%)Review contracts and estimates for accuracy, completeness, and compliance with company standards. Validate billing schedules, production details, approvals, and documentation before contracts are issued to clients.System Accuracy & Reporting (25%)Maintain accurate contract information, billing projections, and forecasting data across LMN, Buildertrend, and Jobber. Generate reports and monitor data integrity to support operational and financial decision-making.Cross-Department Collaboration (20%)Coordinate with Sales, Operations, Design, and Finance to ensure proper project scheduling, contract handoffs, and issue resolution. Communicate updates and contract status to key stakeholders.Client Support & Follow-Up (10%)Serve as a secondary point of contact for contract-related administrative questions, billing inquiries, and payment follow-ups while delivering exceptional customer service.Process Improvement (5%)Identify opportunities to improve workflows, reduce errors, strengthen accountability, and enhance overall contract administration processes.What Makes You a Great Fit5+ years of experience in contract administration, construction administration, project coordination, sales support, or related operational rolesExperience working within construction, landscaping, design-build, pool construction, or similar project-based industries preferredStrong attention to detail and ability to identify discrepancies before they become issuesExcellent organizational and time management skillsAbility to manage multiple priorities and deadlines simultaneouslyStrong communication and relationship-building skillsExperience working across multiple departments and stakeholdersProficiency with Microsoft Excel and business management softwareAnalytical mindset with strong problem-solving abilitiesAbility to coach and hold others accountable while maintaining positive working relationshipsWhy Hidden Creek?We live by four values:Dare to Be Different | Driven to Grow | Lead with Intent | Make Someone SmileWe’re not your average landscaping company. At Hidden Creek, we believe in mentorship, tech-enabled operations, and people-first leadership. Guided by the LeanScaper method and connected with top industry peers, our team is shaping the future of how great work gets done. We invest in growth, reward initiative, and develop leaders at every level.We Offer:Medical, Dental, and Vision InsuranceLife Insurance provided by Hidden Creek401(k) with 4% Company MatchPaid Time Off12 Paid Holidays (Including Christmas Eve through New Year’s Day)Competitive Base Salary + Bonus OpportunityEmployee Referral Bonus ProgramCore Value Rewards ProgramTeam-building events and a collaborative, high-performance cultureHidden Creek Landscaping, Inc. is proud to be an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. We do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected status.We are committed to complying with all applicable provisions of the Americans with Disabilities Act (ADA). If you require reasonable accommodation during the application or interview process, please let us know.Employment with Hidden Creek Landscaping, Inc. is at-will. This means that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice.Required:5+ years of experience in contract administration, construction administration, project coordination, sales support, or a related operational roleExperience in the landscaping, construction, design-build, pool construction, or related project-based industriesExperience reviewing contracts, estimates, proposals, or project documentation for accuracy and completenessStrong attention to detail and ability to identify discrepancies, errors, and process gapsExperience working with multiple software systems and maintaining accurate data recordsStrong understanding of billing schedules, forecasting, reporting, and administrative processesExcellent organizational skills with the ability to manage multiple priorities and deadlines simultaneouslyStrong verbal and written communication skillsProficiency with Microsoft Excel and business management softwareAbility to collaborate effectively with Sales, Operations, Finance, and Leadership teamsStrong analytical, problem-solving, and accountability mindsetPreferred:Experience with LMN, Buildertrend, Jobber, or similar CRM/project management platformsExperience supporting contract review, project handoffs, and operational forecastingAbility to coach team members on process compliance and documentation standardsFamiliarity with job costing, budgeting, and project scheduling conceptsAssociate's or Bachelor's degree in Business Administration, Construction Management, Finance, or a related field