Contract Administrator

The E Group; Georgia; On-site; USD 70,000 - 100,000; Full time

Job summary

Southern Company seeks an experienced Contract Agent / Contracts Administrator to support the contracts management team in Atlanta, GA. The role involves review, drafting, and negotiation of various contracts, maintaining records, and coordinating milestones with stakeholders.

Ideal candidates bring 6-10 years in contract administration, strong knowledge of contract law, and ability to mentor junior staff while contributing to system enhancements.

Qualifications

• Bachelor's degree required.
• BS in Business, Management, Finance, or Law is preferred.

Responsibilities

• Provide advanced support to contracts management with 6-10 years of experience.
• Independently review, draft, and negotiate a wide range of contracts.
• Maintain meticulous records of contracts, amendments, and related documents.
• Monitor and track contract milestones, deliverables, and obligations.
• Collaborate with legal, procurement, and finance to ensure contract compliance.

Skills

Contract management

Negotiation

Drafting

Documentation

Stakeholder management

Mentorship

Policy compliance

Education

Bachelor's degree

BS in Business, Management, Finance, or Law

Tools

Contract management systems

MS Office

ERP systems

Job description

Job Description

Contract Agent / Contracts Administrator 2
W2 contract position in Atlanta, GA (downtown)

Estimated Duration: 3 years

JOB DESCRIPTION

• Provide advanced support to the contracts management team, leveraging 6-10 years of experience to ensure efficient and effective contract administration processes.
• Independently review, draft, and negotiate a wide range of contracts, including vendor agreements, client contracts, and other legal documents.
• Maintain meticulous records of contracts, amendments, and related documents, ensuring compliance with organizational policies and legal requirements.
• Monitor and track contract milestones, deliverables, and obligations, and coordinate with relevant stakeholders to ensure timely fulfillment.
• Collaborate closely with cross-functional teams, including legal, procurement, and finance, to ensure contract compliance and resolve any issues or discrepancies.
• Take a lead role in complex contract negotiations and amendments, demonstrating proficiency in contract law and legal terminology.
• Provide guidance and mentorship to junior contracts administrators, as needed, to ensure the team's success.
• Contribute to the development and enhancement of contract management systems and databases.

JOB SUMMARY

Thisposition will provide daily contracting and sourcing support (request for proposal, negotiations, contract development, risk mitigation, tracking, analysis) to meet the acquisition needs for services and materials.

JOB RESPONSIBILITIES

• Proactive and continuous engagement and communication with internal business partners, suppliers, peers, and supervisor.
• Duties will include the daily support of all sourcing & contracting activities "from cradle to grave", including advising customers on Request for Information (RFI) and Request for Proposal (RFP) preparation, lead pre-bid meetings, review of offers upon receipt from bidders, cost & price analysis, negotiations, risk assessment, preparing contract documents and agreements; assists in contract administration, incorporation of changes, expediting & follow-up, disposition of claims, and contract closeout.
• Duties will require leading sourcing projects, assisting in developing and implementing strategic programs for the procurement of Equipment and Services.
• Expectations include outstanding oral and written communications with ability to excel in high-level communications with Management at multiple levels.
• Develop the sourcing strategy for low to high risk services. A typical agent will support ~(20 - 25) active projects concurrently with defined turnaround parameters (Target Days) for all contract related documents (RFPs, Master Agreements, Non-Disclosure, Amendments, Statements of Work, etc.) throughout the year.
• Manage relationships with the company’s vendors and ensure efficient and transparent contracting and negotiation process to reduce costs, improve commercial terms and reduce duplication of efforts.
• Work cross functionally to improve and streamline processes.
• Ensure that overall risk is properly controlled and mitigated.
• Develop a detailed knowledge of the Southern Company and Operating Company procurement policies/procedures and have the capability to become a Subject Matter Expert (SME).
• Expected to build and maintain a detailed knowledge and understanding of essential legal provisions, contract common law, contract formation issues, data security issues, remedies, liquidated damages, litigation avoidance, and dispute resolution.
• Ensure all required terms and conditions are included in procurement documents and work with legal, risk management and financial services (accounting) to resolve contractor exceptions and issues in a timely manner.
• Draft contract language, including special conditions for complex, non-standard purchases.
• Identify and evaluate new sources of supply, domestic and globally, when necessary to meet customer needs, including performing market research and analysis.
• Build and maintain a fundamental to proficient knowledge of our contracting systems utilized in daily support.
• Conflict Resolution, the ability to engage and fix identified issues.
• Maintain the primary interface with contractors in an ethical and respectful manner while protecting the company's interests.

JOB QUALIFICATIONS

Education & Experience

• Bachelor's degree required
• • BS in Business, Management, Finance, or Law is preferred
  • Formal education in con