Contract Administrator

Florida Atlantic University; Boca Raton (FL); On-site; USD 65,000 - 72,000; Full time

Benefits offered by this job

Medical/Dental/Vision benefits

State retirement options

Paid time off

Job summary

Florida Atlantic University is seeking a Contract Administrator in Boca Raton, FL to draft, review, negotiate, and administer sponsored research agreements. This role ensures compliance with federal, state, sponsor, and institutional requirements while maintaining strong relationships with faculty, staff, sponsors, and collaborators.

The position supports the Office of Sponsored Programs, coordinates with General Counsel and internal offices, and contributes to process improvements in contract

Qualifications

• Master's degree or Bachelor plus two years of relevant experience required.
• Strong organizational and communication skills are essential.
• Knowledge of federal, state, and sponsor regulations incl. Uniform Guidance.
• Experience in contract management, drafting, negotiation, and compliance.

Responsibilities

• Review, draft, redline, and negotiate externally funded research agreements, amendments, and non-financial agreements (NDAs, MOUs).
• Coordinate with General Counsel and internal offices on IP, indemnification, publication rights, data use, confidentiality, and compliance.
• Obtain required legal approvals and facilitate execution of contracts.
• Serve as backup for subaward issuance and subaward process.
• Provide guidance on contracting issues to OSP staff and stakeholders.
• Improve internal contract and subaward processes in line with policies.
• Maintain accurate records and logs related to contracts and subawards.
• Stay updated on evolving regulations and sponsor requirements.
• Attend regional meetings and professional development activities.

Skills

Organizational skills

Communication skills

Written communication

Verbal communication

Analytical thinking

Problem-solving

Multitasking

Regulatory knowledge

Contract management

Contract drafting

Negotiation

Compliance

Collaboration

Research administration

Grants management

Education

Master's degree in related field

Bachelor's degree + 2 years experience

Job description

Florida Atlantic University is seeking a Contract Administrator in Boca Raton, FL. The Contract Administrator plays a critical role in supporting the Office of Sponsored Programs (OSP). Responsible for drafting, reviewing, negotiating, and administering a wide range of sponsored research agreements. Ensures compliance with federal, state, sponsor, and institutional requirements, while fostering effective communication and strong working relationships with faculty, staff, sponsors, and collaborators.

Summary of Responsibilities

• Review, draft, redline, and negotiate externally funded research agreements, amendments, and non-financial agreements such as NDAs and MOUs from federal, state, foundation, and local government agencies.
• Works with FAU General Counsel and coordinates with other internal offices such as Export Control, IT, Research Integrity, Technology Development to address intellectual property, indemnification, publication rights, data use, confidentiality, and regulatory compliance (Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), Institutional Biosafety Committee (IBC), etc.).
• Obtain required legal approvals for contractual documents and facilitate their execution in accordance with delegated signature authority.
• Serve as backup for the issuance of outgoing subaward and the complete subaward process.
• Serve as a resource to OSP staff and stakeholders on complex contracting issues and interpretation of contractual terms.
• Contribute to the continuous improvement of internal contract and subaward processes in alignment with university policies and compliance standards.
• Maintain accurate records, logs, documentation, and electronic files related to contracts and outgoing subawards.
• Stay current on evolving federal and state regulations, sponsor requirements, and institutional policies.
• Attend relevant regional meetings, trainings, and professional development activities as appropriate.
• Performs other job-related duties as assigned.

FAU Benefits And Perks

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

Minimum Qualifications

• Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.
• Strong organizational and communication skills, with the ability to manage multiple projects simultaneously required.
• Strong Written And Verbal Communication Skills Required.
• Strong analytical and problem-solving skills required.
• Ability to work collaboratively with faculty, staff, and external partners required.
• Ability to manage multiple priorities and meet deadlines required.
• Knowledge of federal, state, and sponsor regulations, including Uniform Guidance required.
• Demonstrates experience in contract management, contract drafting, negotiation, and compliance required.
• Preferred experience in contract negotiation, research administration, or grants management.

Salary

$65,000 - $72,000 annually.

College or Department

Division of Research: Sponsored Programs Contract Administration

Location

Boca Raton

Work Days and Hours

Monday - Friday, 8 a.m. - 5 p.m.

Application Deadline

2026-10-26

Special Instructions to Applicant

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.

This is a research or research-related support position. As required by Florida Statutes Section 1010.35, a Foreign Influence Screening may be required.

APPLICATION DOCUMENTS REQUIRED

• Resume
• Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [e-mail]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.