Contract Administrator

The E Group.; Birmingham (AL); On-site; USD 85,000 - 120,000; Full time

Job summary

The E Group in Birmingham, AL seeks an experienced Contracts Manager to provide advanced support to the contracts management team, drafting, reviewing, and negotiating a wide range of agreements.

The role emphasizes ensuring compliance, coordinating with legal, procurement, and finance, and mentoring junior staff while driving improvements to contract processes and systems.

Qualifications

• Contract law and drafting of terms and conditions required.
• Legal and commercial negotiation skills required.
• Ability to work with minimal supervision.
• Strong relation-building with internal customers and stakeholders.
• Ability to handle multiple projects under tight deadlines.
• Excellent written and oral communication for contract terms.
• Influencing and consensus-building skills.
• Strategic problem-solving focus.
• Strong organizational skills to manage workload.
• Strategic thinking and broad judgment applied to decisions.
• Analytical and interpersonal skills.
• Experience working with cross-functional teams on system projects.

Responsibilities

• Provide proactive engagement with internal partners and suppliers.
• Draft, review, and negotiate vendor and client contracts from cradle to grave.
• Monitor milestones, deliverables, obligations; coordinate with stakeholders.
• Lead complex negotiations and amendments with contract law expertise.
• Develop and enhance contract management systems and databases.
• Mentor junior contracts administrators as needed.

Skills

Contract law

Legal negotiation

Drafting contracts

Stakeholder management

Analytical thinking

Attention to detail

Cross-functional collaboration

Education

Bachelor's degree

BS in Business/Finance/Law

Contract language education

Tools

Microsoft Office

Contract management software

Job description

Immediate W2 contract position available in Birmingham, AL.

Estimated Duration: 3 years

Job Description:

• Provide advanced support to the contracts management team, leveraging 6-10 years of experience to ensure efficient and effective contract administration processes.
• Independently review, draft, and negotiate a wide range of contracts, including vendor agreements, client contracts, and other legal documents.
• Maintain meticulous records of contracts, amendments, and related documents, ensuring compliance with organizational policies and legal requirements.
• Monitor and track contract milestones, deliverables, and obligations, and coordinate with relevant stakeholders to ensure timely fulfillment.
• Collaborate closely with cross-functional teams, including legal, procurement, and finance, to ensure contract compliance and resolve any issues or discrepancies.
• Take a lead role in complex contract negotiations and amendments, demonstrating proficiency in contract law and legal terminology.
• Provide guidance and mentorship to junior contracts administrators, as needed, to ensure the team's success.
• Contribute to the development and enhancement of contract management systems and databases.

Knowledge, Skills & Abilities:

• Contract law and drafting of terms and conditions (required)
• Legal and commercial negotiation skills (required)
• Self-motivated and ability to work with minimal supervision
• Customer focused with ability to build and maintain relationships with internal customers, suppliers, contractors and other key stakeholders
• Effectively handle tight deadlines, large workloads, and multiple projects with positive enthusiasm
• Superior written and oral communication, to successfully negotiate contract terms and write such contracts in a clear, logical and concise manner
• Candidate must have effective influencing and consensus-building skills
• Strategic focus on problem-solving
• Excellent organizational skills are required to plan and manage assigned workload and customer expectations effectively to meet internal business unit requirements
• Ability to think strategically and apply broad seasoned judgment to decisions
• Analytical and interpersonal skills
• Ability to effectively work and participate in cross-functional and cross-company teams at all levels in the organization to ensure buy-in by multiple companies when working on system projects.

Desired Qualifications:

• Education & Experience
• Bachelor's degree required
• BS in Business, Management, Finance, or Law is preferred
• Formal education in contract language and law is highly preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and contract management software.

Job Responsibilities:

• Proactive and continuous engagement and communication with internal business partners, suppliers, peers, and supervisor.
• Duties will include the daily support of all sourcing & contracting activities "from cradle to grave", including advising customers on Request for Information (RFI) and Request for Proposal (RFP) preparation, lead pre-bid meetings, review of offers upon receipt from bidders, cost & price analysis, negotiations, risk assessment, preparing contract documents and agreements; assists in contract administration, incorporation of changes, expediting & follow-up, disposition of claims, and contract closeout.
• Duties will require leading sourcing projects, assisting in developing and implementing strategic programs for the procurement of Equipment and Services.
• Expectations include outstanding oral and written communications with ability to excel in high-level communications with Management at multiple levels.
• Develop the sourcing strategy for low to high risk services. A typical agent will support ~(20 - 25) active projects concurrently with defined turnaround parameters (Target Days) for all contract related documents (RFPs, Master Agreements, Non-Disclosure, Amendments, Statements of Work, etc.) throughout the year.
• Manage relationships with the company’s vendors and ensure efficient and transparent contracting and negotiation process to reduce costs, improve commercial terms and reduce duplication of efforts.
• Work cross functionally to improve and streamline processes.
• Ensure that overall risk is properly controlled and mitigated.
• Develop a detailed knowledge of the Company's procurement policies/procedures and have the capability to become a Subject Matter Expert (SME).
• Expected to build and maintain a detailed knowledge and understanding of essential legal provisions, contract common law, contract formation issues, data security issues, remedies, liquidated damages, litigation avoidance, and dispute resolution.
• Ensure all required terms and conditions are included in procurement documents and work with legal, risk management and financial services (accounting) to resolve contractor exceptions and issues in a timely manner.
• Draft contract language, including special conditions for complex, non-standard purchases.
• Identify and evaluate new sources of supply, domestic and globally, when necessary to meet customer needs, including performing market research and analysis.
• Build and maintain a fundamental to proficient knowledge of our contracting systems utilized in daily support.
• Conflict Resolution, the ability to engage and fix identified issues.
• Maintain the primary interface with contractors in an ethical and respectful manner while protecting the company's interests.