Contract Administrator

System One, Inc.; Bellevue (WA); On-site; USD 90,000 - 140,000; Full time

Job summary

System One, Inc. in Bellevue, WA is seeking a Procurement and Contract Management professional to lead complex procurement and subcontract activities, including federal government contracting.

You will manage the end-to-end process from requirements gathering to post‑award administration, including RFP/RFQ, source selection, negotiations, and supplier performance. The ideal candidate has a bachelor’s degree with 4+ years in procurement or contract management, experience with government

Qualifications

• Bachelor’s degree in Business, Supply Chain or related field with 4+ years in Procurement/Contract Management.
• Experience with clients and supplier relations.
• U.S. Government contracting/subcontracting experience preferred (DOE or DOD).
• Experience purchasing first‑of‑a‑kind fabricated equipment, IT software, and commercial items.
• Understanding of quality assurance and export control requirements.
• Nuclear or related experience a plus.
• Strong organizational skills and ability to work in a fast-paced environment.
• Team‑oriented with trust, integrity, and collaboration.

Responsibilities

• Support complex procurement and subcontract management duties, including federal government contracting.
• Manage procurement activities focusing on performance, cost, schedule, and quality.
• Review statements of work and specs to ensure correct goods/services are procured.
• Prepare pre-award activities: RFPs, RFQs, and EOIs, site visits.
• Issue purchase orders and monitor orders for on-time delivery.
• Perform price analyses and ensure funding is approved before contract.
• Closeout activities and maintain purchasing records.

Skills

Procurement management

Contract management

Supplier relations

Market research

Negotiation

Team collaboration

Education

Bachelor's degree in Business / Supply Chain

Job description

• Support increasingly complex procurement/subcontract management duties, including federal government contracting.
• Manage procurement activities with a focus on performance, change control, quality, cost, and schedule management.
• Work with Requestors to understand the procurement requirements.
• Review statements of work and specifications to ensure the correct goods and services are procured.
• Select the appropriate Terms and Conditions for each procurement, and work with Legal to negotiate Supplier exceptions when required.
• Perform market research to identify potential suppliers.
• Prepare and manage pre-award activities such as Requests for Proposals (RFP), Request for Quotes (RFQ) and Express of Interests (EOI), site visits.
• Perform price analyses.
• Ensure funding has been obtained and approved before entering into a contractual agreement with a third party.
• Submit procurement packages for review and obtain the correct approvals before award.
• Issue Purchase Orders or other forms of agreements to Suppliers.
• Monitoring and expediting orders to ensure on-time delivery.
• Manage post-award activities with a focus on performance, change control, quality, cost, and schedule.
• Verify receipt of items by comparing items received to items ordered.
• Resolve receipt and invoice discrepancies.
• Perform closeout activities.
• Maintain complete and accurate purchasing files and records.
• Other procurement and/or contracting duties may be assigned.

Requirements

• Experience with clients and supplier relations.
• Requires a Bachelor’s degree or higher in Business, Supply Chain, or related degree program with a minimum of 4 years’ experience related to Procurement and/or Contract Management.
• Military experience a plus.
• U. S. Government (DOE or DOD) contracting/subcontracting experience preferred.
• Experience with purchasing first-of-a-kind fabricated equipment, IT software, and commercial items.
• Understanding of quality assurance and export control requirements.
• Nuclear or related experience a plus.
• Technical background is a plus and can be experience-based.
• Experience successfully working in a fast-paced environment and producing quality work.
• Strong organizational skills and ability to work collaboratively in a team environment
• The service provider will possess a high degree of trust and integrity, communicate openly and display respect, and a desire to foster teamwork.

System One, and its subsidiaries includingMountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

• eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: #161-Managed Staffing Charlotte