Contract Manager

Coalesce Management Consulting; Birmingham (AL); On-site; USD 85,000 - 125,000; Full time

Job summary

Coalesce Management Consulting in Birmingham, AL is seeking a contracts professional to support procurement and contract administration for large industrial construction projects. You will help develop contract strategy during planning, identify and vet contractors, assemble bidder packages, and coordinate approvals.

The role involves leading pre-bid meetings, managing Q&A during bids, preparing bid analyses, and producing award recommendations while ensuring contract conformance before

Qualifications

• Accredited degree or global equivalent in Engineering, Building Science, Construction Management, Business, or Law preferred.
• Large and complex construction project experience required, heavy industrial construction preferred.
• Experience in construction contract management and/or subcontract administration required.
• Experience planning and developing construction contract packages, and evaluating proposals preferred.
• Experience leading projects involving cross-functional teams preferred.

Responsibilities

• Support contract strategy development during the project planning phases.
• Aid in the identification, pre-qualification, and vetting of contractors.
• Compile recommended bidders list and route for approval.
• Draft and/or facilitate the development of inquiry documents including Special Conditions, Proposal form, Pricing Sheets, Scope of Work, and attachments.
• Coordinate the overall assembly and final review of the inquiry package prior to its release.
• Assist pre-bid meetings with agenda, Special Conditions, and follow-up.
• Administer questions-answers process during bid period with Supply Chain Management.
• Prepare bid analysis documents and support proposal review and contract award.
• Lead call-back meetings with agenda, transcripts, content, and follow-up.
• Produce award recommendation and route for approval.
• Oversee conformance and final review of contract documents prior to execution.
• Lead feedback meetings with unsuccessful bidders and document transcripts/content.
• Provide contract administration support, including resolution of change orders and claims.

Skills

Communication skills

Team collaboration

Education

Accredited degree in Engineering, Building Science, Construction Management, Business, or Law

Tools

Microsoft Office Suite

SharePoint

Teams

Job description

· Support contract strategy development during the project planning phases.

· Aid in the identification, pre-qualification, and vetting of contractors

· Compile recommended bidders list and work with team to finalize and route for approval.

· Draft and/or facilitate the development of inquiry documents including Special Conditions, Proposal form, Pricing Sheets, Scope of Work document, and any required additional attachments.

· Coordinate the overall assembly and final review of the inquiry package prior to its release

· Assist Supply Chain Management in leading pre-bid meetings with responsibility for pre-bid presentation development, agenda, Special Conditions, and follow-up.

· Administer questions-answers process during bid period in conjunction with Supply Chain Management.

· Prepare bid analysis documents and support the proposal review and contract award process.

· Lead call-back meetings with responsibility for agenda, transcripts, content, and follow-up.

· Produce award recommendation and work with project team to finalize and route for approval

· Oversee the conformance and final review of the contract documents prior to execution

· Work with Supply Chain Management in leading feedback meetings with unsuccessful bidders with responsibility for agenda, transcripts, content, and follow-up.

· Provide project teams with contract administration support, including for resolution of change orders and claims.

EXPERIENCE

· Accredited degree or global equivalent in Engineering, Building Science, Construction Management, Business, or Law preferred

· Large and complex construction project experience required, with heavy industrial construction experience highly preferred.

· Experience in construction contract management and/or subcontract administration required.

· Experience planning and developing construction contract packages, and evaluating proposals preferred.

· Experience leading projects involving cross-functional teams preferred.

Knowledge, Skills & Abilities

· Knowledge of common project delivery methods (i.e. Design-Bid-Build, EPC, etc.) and contract pricing methods (i.e. Firm Fixed Price, Unit Price, T&M, etc.) preferred.

· Comprehensive knowledge of construction contracts and labor agreements preferred.

· Ability to interface with project teams, supply chain, contractors, designers, vendors and other parties connected with the project.

· Proven interpersonal and communication skills working with customer leadership

· Strong computer skills, particularly proficiency with Microsoft Suite including SharePoint and Teams.

BEHAVIORAL ATTRIBUTES

· Model Our Values: Safety First, Intentional Inclusion, Act with Integrity, and Superior Performance.

· Conduct all activities with a focus on providing superior value to our customers.

· Results oriented self-starter that can work independently.

· The ability to lead and work effectively in a team setting.

· The ability to be flexible as the demands of the business change

TRAVEL

· This position can require some travel – approximately 25% per year.