Contract Administrator

Talentify; Baltimore (MD); Hybrid; USD 65,000 - 73,000; Full time

Benefits offered by this job

Medical, Dental, Vision Plans

401(k) with company match

Company-paid STD, LTD, Life

PTO & Development

Job summary

HCM in Baltimore seeks a Specialist - Contracts and Governance to support the Legal and Risk Management team. You will review and generate contracts and amendments, coordinate with project teams, and manage contract workflows.

The role requires a Bachelor’s degree, 3+ years in an office setting, strong communication and analytical skills, with familiarity in Deltek Vantagepoint, DocuSign, and architectural contract software. Hybrid schedule with three on-site days.

Qualifications

• Bachelor’s degree required.
• At least three years of professional experience in an office environment.
• Proficiency with Microsoft Office suite.
• Strong communication skills, both oral and written.
• Self-motivated and able to work independently with minimal supervision.
• Strong analytical skills and detail-oriented.
• Familiarity with Deltek Vantagepoint, architectural contract software, and DocuSign is a plus.

Responsibilities

• Review and generate client and consultant contracts and amendments.
• Coordinate with project teams regarding contract workflow.
• Communicate and interact with all levels of the organization.
• Manage multiple tasks and deadlines to maintain flow of work, including prioritization with General Counsel.
• Collaborate on legal/risk management trainings for the firm and tailored needs.
• Partner with accounting team to initiate contract process and review contractual needs.
• Monitor and coordinate insurance requirements.
• Maintain and communicate confidential and governance-related information.
• Hybrid work model with 3 core on-site days and remote flexibility.

Skills

Strong communication

Analytical skills

Detail-oriented

Self-motivated

Independent work

Education

Bachelor’s Degree

Tools

Deltek Vantagepoint

DocuSign

Architectural contract software

Microsoft Office

Job description

About Our Firm

HCM is a collaborative design firm working at the intersection of inspiration and impact. Our team is driven by a shared vision to design for real, creating spaces that amplify the power of place and invigorate the communities they anchor. Guided by a process rooted in listening, we partner closely with clients across industries and around the country to uncover opportunities, shape communities, and design environments that leave a lasting legacy.

About Our Search

Our Legal and Risk Management team is looking for a Specialist - Contracts and Governance to join our team, preferably in Baltimore.

About The Position

• Contracts: Review and generate client and consultant contracts and amendments
• Coordination: Coordinate with project teams regarding contract workflow
• Firmwide Communication: Communicate and interact with all levels of the organization
• Workflow: Manage multiple tasks and deadlines to maintain flow of work, including direct interaction with the General Counsel regarding prioritization
• Training: Collaborate with other team members in creating legal/risk management trainings for the firm as well as for specifically tailored needs
• Accounting & Finance: Partner with accounting team members to initiate the contract process and review contractual needs
• Insurance: Monitor and coordinate insurance requirements
• Confidential Information: Maintain and communicate confidential and governance-related information under the direction of the firm’s General Counsel
• Flexibility: Hybrid working environment with 3 core on-site days and remote flexibility for remaining days

About You

• Bachelor’s Degree
• At least three years of professional experience in an office environment.
• Intermediate to advanced computer literacy, including experience with the Microsoft Office suite of products.
• Strong communication skills, both oral and written.
• Self-motivated and able to work independently with minimal supervision
• Strong analytical skills and detail-oriented.
• Basic fluency with complex commercial contracts is preferred.
• Familiarity with Deltek Vantagepoint, architectural contract software, and DocuSign is a plus.

About Our Culture

We believe there’s power in purpose. Ours is helping people realize their potential. Our team is creative, entrepreneurial, responsible, sensitive, and diverse. And while our knowledge and experiences span worlds, we care most deeply about the work we do together. Beyond designing for clients, we volunteer at schools, play broomball, plant trees, climb mountains, prepare meals for families at hospitals, and so much more. Ours is a culture where ingenuity meets authenticity, and we couldn’t be more proud of it.

About our Benefits

• Medical, Dental, and Vision Plans
• 401(K) with company match
• Company-paid STD, LTD, Life
• PTO PlansMentorship Programs and Professional Development

Maryland Statement

The projected base salary for this full-time position is $65,000 to $73,000. HCM’s salary ranges are determined by role, level, and location, as well as the individual’s education, experience, and skillsets. The estimate displayed represents the typical salary range for this position and is just one component of HCM’s total compensation package for employees.

EEO Statement

HCM provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Accessibility Statement

HCM is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Human Resources at 410-837-7311.