Contract Administrator

ASCI Family of Companies; Anchorage (AK); On-site; USD 60,000 - 85,000; Full time

Job summary

ASCI Family of Companies is seeking a Contract Administrator in Anchorage, Alaska to set up, maintain, and manage contract information within established systems. This role supports Supply Chain operations by processing executed agreements and ensuring data integrity and compliance with procedures.

You will work closely with Contract Specialists and Managers to support amendments, approvals, and purchase orders while maintaining accurate filing and documentation.

Qualifications

• Bachelor's degree in business or related field or equivalent experience.
• Experience in contract administration, procurement, or supply chain operations.
• Experience with contract management or ERP software preferred.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Strong numerical and analytical skills with large data sets.
• Ability to work independently and with cross-functional teams.
• Proficiency in Microsoft Office, especially Excel.
• On-site work in Anchorage, Alaska.

Responsibilities

• Maintain accurate contract data, including supplier price books, contract values, expiration dates, and other relevant information.
• Set up new agreements, maintain contract records, and process amendments and updates.
• Assist Contract Specialists with drafting amendments and supporting documentation, including coordination of approvals as needed.
• Translate contract details into purchase requisitions for materials and services and assist with purchase orders and related agreements.
• Monitor contract spending, track expiring and overspent agreements, and prepare contract status and spend reports as requested.
• Maintain contract documentation, ensuring accurate filing, version control, and compliance with established policies and procedures.
• Reconcile contract information and records to ensure data accuracy and consistency.
• Assist Contract Specialists and Managers with invoice discrepancies, contract inquiries, and other administrative support as needed.
• Close contracts in accordance with established policies and procedures.

Skills

Attention to detail

Analytical skills

Organizational skills

Independence

Education

Bachelor's degree in business or related field

Tools

ERP software

Microsoft Office (Excel)

Job description

Contract Administrator – Anchorage, Alaska

Recruitment Notice – Contingent Opportunity

This is a contingent recruitment effort. ASCI is responsible for identifying, screening, and presenting qualified candidates to our client for consideration. Submitting an application does not guarantee an interview, job offer, or immediate placement. Final candidate selection will be determined by the client.

Position Summary

The Contract Administrator is responsible for setting up, maintaining, and managing contract information within established systems and processes. This role supports Supply Chain operations by processing executed agreements and contracts, ensuring accurate data entry, proper documentation, and compliance with established procedures and standards.

The Contract Administrator works closely with Contract Specialists, Contract Managers, and other departments to maintain data integrity, support contract administration activities, and ensure timely processing of contractual requirements.

Key Accountabilities & Responsibilities

• Maintain accurate contract data, including supplier price books, contract values, expiration dates, and other relevant information.

• Set up new agreements, maintain contract records, and process amendments and updates.

• Assist Contract Specialists with drafting amendments and supporting documentation, including coordination of approvals as needed.

• Translate contract details into purchase requisitions for materials and services and assist with purchase orders and related agreements.

• Monitor contract spending, track expiring and overspent agreements, and prepare contract status and spend reports as requested.

• Maintain contract documentation, ensuring accurate filing, version control, and compliance with established policies and procedures.

• Reconcile contract information and records to ensure data accuracy and consistency.

• Assist Contract Specialists and Managers with invoice discrepancies, contract inquiries, and other administrative support as needed.

• Close contracts in accordance with established policies and procedures.

Qualifications & Requirements

• Bachelor's degree in business or a related field, or equivalent relevant experience.

• Previous experience in contract administration, procurement, or supply chain operations.

• Experience with contract management or enterprise resource planning (ERP) software is preferred.

• Strong attention to detail, organizational skills, and ability to manage multiple priorities.

• Strong numerical and analytical skills, including the ability to work with large amounts of data and identify discrepancies.

• Ability to work independently and collaboratively with various departments.

• Proficiency with Microsoft Office applications, particularly Excel, and electronic document management tools.

• Must be able to work on-site in Anchorage, Alaska.