Field Engineer Administrative Assistant - VAI

Fisher Industries; Glendale (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

Fisher Industries is seeking a Field Engineer Administrative Assistant to provide essential administrative and project coordination support to field engineers, project managers, and construction teams. You will coordinate meetings, maintain project documentation, track actions, process subcontractor packages, review timecards, and assist with travel arrangements in a fast-paced construction setting.

The role requires strong organizational abilities, attention to detail, and the capability to

Qualifications

• High school diploma or GED required.
• Associate degree preferred in Business Administration, Construction Management, Engineering Technology, or related field.
• Two years of admin, project coordination, or construction support experience preferred.
• Previous experience in construction, engineering, or heavy civil environments preferred.
• Proficient in Microsoft Office Suite including Outlook, Word, Excel, Teams, and PowerPoint.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to pass a pre-employment drug test and have a valid driver's license.

Responsibilities

• Coordinate and schedule project meetings, conference calls, and team events.
• Create meeting agendas and distribute materials to participants.
• Attend meetings and prepare accurate meeting minutes.
• Distribute meeting minutes and maintain records.
• Track project action items and follow up with owners.
• Assemble subcontractor payment packages for approval.
• Review timecards for accuracy and compliance.
• Coordinate travel arrangements (flights, hotels, vehicles).
• Maintain project files, reports, and documentation.
• Assist with project reporting, document control, and daily admin tasks.
• Support field engineers and project managers with daily activities.
• Prepare and distribute project correspondence and reports.

Skills

Organizational skills

Time management

Multitasking

Verbal/written communication

Independent worker

Education

High school diploma or GED

Associate degree (Business Admin/Construction Mgmt/Engineering Tech or related)

Tools

Outlook

Word

Excel

Teams

PowerPoint

Job description

Fisher Industries is a vertically integrated family of businesses that provides heavy civil construction and aggregate products across the United States. With over 70 years of experience, the company specializes in highways, bridges, aggregates, and large-scale infrastructure projects, supported by in-house capabilities in drilling, blasting, crushing, asphalt, and concrete production. Fisher is committed to delivering innovative, cost-effective solutions with an emphasis on safety and quality. As a proven industry leader, Fisher Industries continues to grow while maintaining the integrity and values of a family-owned company. For additional information about our company, visit our website at www.fisherind.com

POSITION SCOPE

The Field Engineer Administrative Assistant provides administrative and project coordination support to Field Engineers, Project Managers, and construction operations teams. This position is responsible for coordinating meetings, maintaining project documentation, tracking action items, processing subcontractor payment packages, reviewing timecards, coordinating travel arrangements, and supporting daily project activities. The successful candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced construction environment.

PRIMARY DUTIES

• Coordinate and schedule project meetings, conference calls, and team events
• Create meeting agendas and distribute meeting materials to participants
• Attend meetings and prepare accurate meeting minutes
• Distribute meeting minutes and maintain meeting records
• Track project action items and follow up with responsible parties to ensure completion
• Assemble subcontractor payment packages and supporting documentation for approval
• Review employee timecards for accuracy, completeness, and compliance with project requirements
• Coordinate travel arrangements including flights, hotels, rental vehicles, and travel itineraries
• Maintain project files, reports, logs, and documentation in accordance with company standards
• Assist with project reporting, document control, and daily administrative functions
• Support field engineers and project management staff with day-to-day project activities
• Prepare and distribute project correspondence and reports
• Monitor project deadlines and assist with maintaining project schedules
• Assist with data entry, tracking, and recordkeeping activities
• Maintain confidentiality of company, employee, and project information
• Perform other duties as assigned

REQUIREMENTS

• High school diploma or GED required
• Associate degree in Business Administration, Construction Management, Engineering Technology, or related field preferred
• Two (2) years of administrative, project coordination, or construction support experience preferred
• Previous experience in construction, engineering, or heavy civil industry environments preferred
• Proficient in Microsoft Office Suite including Outlook, Word, Excel, Teams, and PowerPoint
• Strong organizational, time management, and multitasking skills
• Excellent verbal and written communication skills
• Ability to prioritize workload and meet deadlines in a fast-paced environment
• Strong attention to detail and accuracy
• Ability to work independently and as part of a team
• Must be at least 18 years old
• Valid Driver's License and acceptable driving record preferred
• Ability to pass a pre-employment drug test
• Ability to maintain professional relationships with employees, subcontractors, vendors, and clients
• Ability to adapt to changing priorities and project requirements
• Basic knowledge of construction administration practices preferred

Fisher Industries is an Equal Opportunity Employer.

We are a drug-free work environment requiring pre-employment and random drug testing.