Contract Administrative Coordinator - Senior

Intermountain Health; United States; On-site; USD 70,000 - 100,000; Full time

Job summary

Intermountain Health is seeking a Contract Administration Specialist III to manage the contract lifecycle for a portfolio of physician contracts, ensuring documents reflect current standards and organizational strategy. The role liaises between Hospital Division and Medical Group, supporting amendments, terminations, and related processes.

The position requires handling confidential information, coordinating with regional contract liaisons, and advising facilities on contract issues while

Qualifications

• Stays appraised of policies relating to contract issues.
• Maintains awareness of potential legal issues related to employment contracts and related areas.
• Coordinates and manages the contracting process for a portfolio of contracts.
• Assists facilities in resolving contract-related issues.
• Coordinates amendments, extensions, or terminations with Contract Administrators.

Responsibilities

• Coordinates contract signature processes with region contract liaison to ensure timely execution.
• Develops contracts, amendments and extensions using approved templates.
• Provides notices of expirations and initiates actions to amend/extend or terminate contracts.
• Supports payroll and HR in resolving contract-related issues and related reimbursements.
• Maintains awareness of legal and operational implications of contract language changes.
• Works on moderately complex contracts, projects, or issues.

Skills

Contract management

Policy awareness

Legal awareness

Communication

Contract drafting

Attention to detail

Interpersonal skills

Job description

Job Description

The Contract Administration Specialist III is responsible for service areas that create and improve process and procedures in physician contracting that assist in timely contract requests, extensions, amendments, and terminations. This position assists in the timely development of contract documents, which reflect the intent of the parties to the agreement, current legal/regulatory standards, and terms and conditions appropriate to organization strategies. This position contributes to the oversight and management of hospital physician contracts and serves as a liaison between the Hospital Division and the Medical Group with regard to employment and independent contractor service agreements. We are committed to offering flexible work options where approved and stated in the job posting. However, we are currently not considering candidates who reside or plan to reside in the following states: California, Connecticut, Hawaii, Illinois, Massachusetts, Minnesota, New York, Pennsylvania, Rhode Island, Vermont, Virginia and Washington. Colorado for remote caregivers' whose assigned Intermountain facility or service area is not based in Colorado.

Please note that a video interview through Microsoft Teams will be required as well as potential onsite interviews and meetings

Schedule

Schedule - Monday through Friday with the majority of their hours being during business hours. (8:45am-4pm MST).

Scope

This position acts with minimal supervision. The incumbent uses independent judgment in composing correspondence, prepares reports and analysis, determines the level of confidentiality of information, schedules meetings and appointments between appropriate parties as necessary, and makes many complex and routine decisions daily within the scope of policy guidelines. This position provides support to manage the contract lifecycle, customer service, and analysis to operations for a group of assigned provider specialties. Typically, this position performs analysis on moderately complex requests, projects, or issues following established procedures, under supervision.

Job Essentials

• Stays appraised of policies relating to contract issues (e.g. drug screening, compensation methodologies, benefits).
• Maintains awareness of potential legal issues/problems related to: intellectual property, confidentiality and records management, employment law, risk management, bankruptcy, medical staff privileging, health professional/facility licensing, choice of business entity/structure and alternative dispute resolution.
• Serves as resource to Contract Administrators for a designated portfolio of contracts. Coordinates and manages the contracting process for a contract portfolio including the development, amendment, and termination of contracts.
• Assists facilities in resolving contract-related issues.
• Coordinates the amendment/extension or termination of contracts with the respective Contract Administrator, including the development of language to address specific issues/concerns if necessary, for appropriate administrative and/or legal review.
• Provides notification to Contract Administrators of approaching expirations of/expired contracts in a timely manner and on a regular/consistent basis. Researches expired contracts and initiates action to resolve by either amending/extending the contract or terminating it.
• Develops contracts, amendments and extensions using approved templates. Drafts language to address unique situations/concerns for review by Manager or Director. Assures proposed contract changes are appropriately reviewed and approved.
• Coordinates the contract signature process with the respective region's contract liaison to assure timely direction regarding the contract is executed (or appropriate alternative direction is provided). Supports the process of communicating information regarding the new contract, or contract changes to the appropriate facility departments.
• Coordinates and assists Payroll and Human Resources in resolving contract-related issues. May coordinate and facilitate the payment to, or repayment by, the physician of signing bonuses, moving expenses, asset purchases and other negotiated reimbursements or payments. Prepares, presents for review, and sends out letters of intent, notices to terminate employment, confirmation of physician compensation / employment as requested by lending institutions, letters allowing exceptions to the contract, etc.
• Maintains awareness of the legal and operational ramifications that changes to contract language may have to the contract. Ensures other provisions in the specific contract or in the implementation of the contract changes do not negatively impact other aspects of the contract.
• Maintains a broad understanding of employment and independent contractor agreements, compensation methodologies and physician benefits, and general tax information relating to moving expenses and signing bonuses.
• Works on moderately complex contracts, projects, or issues.
• Assists in tra