Contract Administrative Coordinator - Senior

11000 Central Office; United States; On-site; USD 43,000 - 67,000; Full time

Job summary

Intermountain Health seeks a Contract Administration Specialist III to manage the contract lifecycle for physician-related agreements, including amendments and terminations. The role requires coordinating with facilities, payroll, and HR to ensure compliant, timely processing and data integrity.

The position emphasizes independent judgment within policy guidelines, with flexible work options where approved, though primarily on-site in Utah and requiring interviews via Microsoft Teams.

Qualifications

• Must have strong contract development and management experience.
• Experience with physician contracts preferred.
• Ability to interpret policies and legal considerations.

Responsibilities

• Coordinate contract lifecycle for a portfolio of contracts.
• Develop amendments and extensions using approved templates.
• Communicate contract changes to facilities and departments.
• Support Payroll and HR on contract-related issues.
• Ensure data integrity and timely contract execution.

Skills

Verbal communication

Written communication

Organizational skills

Education

Bachelor's degree + 2 years contracting

Associates degree + 4 years

Tools

PeopleSoft

Job description

Job Description:

The Contract Administration Specialist III is responsible for service areas that create and improve process and procedures in physician contracting that assist in timely contract requests, extensions, amendments, and terminations.

This position assists in the timely development of contract documents, which reflect the intent of the parties to the agreement, current legal/regulatory standards, and terms and conditions appropriate to organization strategies.

This position contributes to the oversight and management of hospital physician contracts and serves as a liaison between the Hospital Division and the Medical Group with regard to employment and independent contractor service agreements.

We are committed to offering flexible work options where approved and stated in the job posting. However, we are currently not considering candidates who reside or plan to reside in the following states: California, Connecticut, Hawaii, Illinois, Massachusetts, Minnesota, New York, Pennsylvania, Rhode Island, Vermont, Virginia and Washington. Colorado for remote caregivers’ whose assigned Intermountain facility or service area is not based in Colorado.

Please note that a video interview through Microsoft Teams will be required as well as potential onsite interviews and meetings Schedule - Monday through Friday with the majority of their hours being during business hours.
(8:45am-4pm MST).

Scope

This position acts with minimal supervision. The incumbent uses independent judgment in composing correspondence, prepares reports and analysis, determines the level of confidentiality of information, schedules meetings and appointments between appropriate parties as necessary, and makes many complex and routine decisions daily within the scope of policy guidelines.

This position provides support to manage the contract lifecycle, customer service, and analysis to operations for a group of assigned provider specialties. Typically, this position performs analysis on moderately complex requests, projects, or issues following established procedures, under supervision.

Job Essentials

Stays appraised of policies relating to contract issues (e.g. drug screening, compensation methodologies, benefits).
Maintains awareness of potential legal issues/problems related to: intellectual property, confidentiality and records management, employment law, risk management, bankruptcy, medical staff privileging, health professional/facility licensing, choice of business entity/structure and alternative dispute resolution.
Serves as resource to Contract Administrators for a designated portfolio of contracts.
Coordinates and manages the contracting process for a contract portfolio including the development, amendment, and termination of contracts.
Assists facilities in resolving contract-related issues.
Coordinates the amendment/extension or termination of contracts with the respective Contract Administrator, including the development of language to address specific issues/concerns if necessary, for appropriate administrative and/or legal review.
Provides notification to Contract Administrators of approaching expirations of/expired contracts in a timely manner and on a regular/consistent basis.
Researches expired contracts and initiates action to resolve by either amending/extending the contract or terminating it.
Develops contracts, amendments and extensions using approved templates.
Drafts language to address unique situations/concerns for review by Manager or Director.
Assures proposed contract changes are appropriately reviewed and approved.
Coordinates the contract signature process with the respective region's contract liaison to assure timely direction regarding the contract is executed (or appropriate alternative direction is provided).
Supports the process of communicating information regarding the new contract, or contract changes to the appropriate facility departments.
Coordinates and assists Payroll and Human Resources in resolving contract-related issues.
May coordinate and facilitate the payment to, or repayment by, the physician of signing bonuses, moving expenses, asset purchases and other negotiated reimbursements or payments.
Prepares, presents for review, and sends out letters of intent, notices to terminate employment, confirmation of physician compensation / employment as requested by lending institutions, letters allowing exceptions to the contract, etc.
Maintains awareness of the legal and operational ramifications that changes to contract language may have to the contract.
Ensures other provisions in the specific contract or in the implementation of the contract changes do not negatively impact other aspects of the contract.
Maintains a broad understanding of employment and independent contractor agreements, compensation methodologies and physician benefits, and general tax information relating to moving expenses and signing bonuses.
Works on moderately complex contracts, projects, or issues.
Assists in training operations on Physician Contracting, and training in PeopleSoft and the requests process.
Responsible for one of the following: Request workload and create initiatives that improve the process for users; Request template builds in PeopleSoft, PeopleSoft Library updates and builds; Backup for Physician Contracting database; Responsible for timeline and deadlines for assigned projects.
Acts as a resource to others and decision support to management.
Responsible for data integrity.

Minimum Qualifications

• Associates degree with four years of physician contract experience, - or - Bachelor's degree with two or more years of physician contracting experience, - or -Six years of physician contracting experience with Intermountain Healthcare. Education must be obtained through an accredited institution. Degree will be verified.
• Two years of experience with physician or service contracting.
• Four years of professional work experience in the areas of contract development, contract management, or healthcare operations support.
• Demonstrated ability to establish and maintain effective working relationships with colleagues, administrators, finance personnel, corporate personnel and physicians.
• Experience using word processing, spreadsheet, database, internet and e-mail and scheduling applications.
• High level of proficiency using PeopleSoft or a Content Management System (CRM).
• Experience in a role requiring effective verbal, written and interpersonal communication skills.
• Experience in a role requiring the ability to organize and prioritize multiple projects and to meet deadlines.
• Experience in a role requiring the demonstration of attention to detail, specifically as it relates to written communication in the areas of grammar, spelling, proof reading, and punctuation.

Preferred Qualifications

• Bachelor's degree that includes coursework in the areas of accounting, finance, business law, and contract development.
• Four years of experience in contract development, contract management, or healthcare operations support.
• Two years of experience with Physician Contracting or similar type of contracting.
• Experience working with healthcare providers.
• Project management experience.
• Interact with others requiring the employee to communicate information.
• Operate computers and other office equipment requiring the ability to move fingers and hands.
• See and read computer monitors and documents.
• Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.

Location

Key Bank Tower Work City: Salt Lake City Work State: Utah Scheduled Weekly Hours: 36 The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $31.01 - $48.84

Benefits

We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Equal Opportunity Employer

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Company Overview

Headquartered in Utah with locations in six primary states and additional operations across the western U.S., Intermountain Health is a nonprofit system of 34 hospitals, 400+ clinics, a medical group of more than 4,800 employed physicians and advanced care providers, a health plan division called Select Health with more than one million members, and other health services. Helping people live the healthiest lives possible, Intermountain is widely recognized as a leader in clinical quality improvement and efficient healthcare delivery.

Additional Information

All positions subject to close without notice. The primary intent of this job description is to set a fair and equitable rate of pay for this classification. Only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties may be assigned by the supervisor.
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PEAK Program

Intermountain Health’s PEAK program supports caregivers in the pursuit of their education goals and career aspirations by providing up-front tuition coverage paid directly to the academic institution. The program offers 100+ learning options to choose from, including undergraduate studies, high school diplomas, and professional skills and certificates. Caregivers are eligible to participate in PEAK on day 1 of employment.