Contract Administration Specialist - Richardson, TX

Smart AutoCare; Richardson (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Smart AutoCare is seeking a Contract Administration Specialist to drive data accuracy and streamlined workflow across the contract lifecycle in our Richardson office. You will process high volumes of data, manage e-contracts and invoices, and help ensure timely accounts reconciliation.

The ideal candidate has 2–3 years in admin or accounting support, strong Excel and Word skills, and a meticulous eye for detail, confidentiality, and professional communication with clients and internal teams.

Qualifications

• 2–3 years in administrative operations, accounting support, or soft collections.
• High school diploma required; associate or bachelor’s preferred.
• Attention to detail and confidentiality are essential.

Responsibilities

• Maintain the integrity of internal databases by accurately processing high volumes of data entry, e-contracting invoices, and electronic contract imports.
• Rigorously review incoming data for monetary and structural errors, perform troubleshooting and data correction, and independently research missing information to resolve incomplete documentation.
• Facilitate the collection of current and past-due accounts with a professional, client‑centric approach, and assist with the monthly reconciliation of unprocessed checks and financial records.
• Serve as a clear, professional point of contact for internal teams and external clients via verbal and written correspondence regarding contract statuses and account resolutions.
• Support broader departmental workflows through secure document management, bank statement scanning, and comprehensive administrative upkeep.

Skills

Data entry

Data integrity

Client communication

Organizational skills

Education

High school diploma

Associate or bachelor’s degree in business administration or accounting

Tools

Microsoft Excel

Microsoft Word

Relational databases

Job description

The Contract Administration Specialist plays a critical role in driving efficiency, data integrity, and seamless workflow execution within the Contract Administration Department. This position bridges administrative support, financial reconciliation, and client communication, ensuring high standards of accuracy in contract processing and accounts recovery. The ideal candidate brings a blend of financial acumen—such as soft collections or accounting experience—advanced technical capabilities, and a meticulous eye for detail to support departmental and company objectives.

Primary Job Functions

• Maintain the integrity of internal databases by accurately processing high volumes of data entry, e-contracting invoices, and electronic contract imports.
• Rigorously review incoming data for monetary and structural errors, perform troubleshooting and data correction, and independently research missing information to resolve incomplete documentation.
• Facilitate the collection of current and past-due accounts with a professional, client‑centric approach, and assist with the monthly reconciliation of unprocessed checks and financial records.
• Serve as a clear, professional point of contact for internal teams and external clients via verbal and written correspondence regarding contract statuses and account resolutions.
• Support broader departmental workflows through secure document management, bank statement scanning, and comprehensive administrative upkeep.

Minimum Qualifications

• 2-3 years of proven experience in administrative operations, accounting support, or soft collections within a fast‑paced environment
• High School Diploma required; Associate or bachelor’s degree in business administration, Accounting or a related field preferred

Skills and Competencies Required

• Advanced proficiency in Microsoft Excel (data manipulation, complex formulas) and Word; working knowledge of modern office hardware, digital workflows, and relational database systems.
• Exceptional organizational skills with an uncompromising commitment to accuracy, data quality, and confidentiality.
• Exceptional verbal and written communication skills, demonstrating diplomacy, clarity, and professionalism when interacting with clients and leadership.