Contract Administration & Compliance Specialist (Multi-State)

CIMCO Refrigeration Inc.; Chesapeake (VA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

13 paid holidays

Vacation and sick pay

PPE provided

401k + match

Company paid life insurance

Employee assistance program

Job summary

CIMCO Refrigeration Inc. is seeking a Contract Administrator to maintain operational compliance and assist in project execution across multiple states.

The ideal candidate will manage licenses, permits, and payroll documentation, ensuring they are completed accurately and submitted on time. In addition to compliance responsibilities, the Contract Administrator will support SAP transaction entry and assist with general office administration in the Chesapeake service office.

Qualifications

• 3+ years of experience in construction contract administration or compliance.
• Working knowledge of certified payroll and prevailing wage requirements.
• High accuracy in handling confidential data.
• Ability to work independently and manage multiple deadlines.

Responsibilities

• Prepare contractor prequalification packages including business information.
• Manage business license renewals across multiple states.
• Maintain contractor licenses and verify eligibility by state.
• Process CCIP/OCIP enrollment and filings for construction projects.
• Prepare certified payroll reports for public works projects.
• Obtain and track project permits and maintain records.
• Enter and code transactions in SAP with accurate GL assignments.
• Support month-end close and respond to audit requests.
• Manage office supplies and vendor relationships for the Chesapeake office.

Skills

Organizational discipline

Construction compliance knowledge

Documentation management

Data accuracy

SAP

Job description

CIMCO Refrigeration Inc. is seeking a Contract Administrator to maintain operational compliance and assist in project execution across multiple states.

The ideal candidate will manage licenses, permits, and payroll documentation, ensuring they are completed accurately and submitted on time. In addition to compliance responsibilities, the Contract Administrator will support SAP transaction entry and assist with general office administration in the Chesapeake service office.