Content Editing Associate

Wolters Kluwer; Waltham (MA); Hybrid; USD 35,000 - 59,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Plans

401(k)

Tuition Assistance Plan

Paid Parental Leave

Job summary

Wolters Kluwer is seeking an editorial support professional in a hybrid role with 8 in-office days per month across multiple U.S. locations, including Waltham, MA. You will assist physician editors, coordinate with external contributors, and ensure manuscripts meet UpToDate style guidelines.

The position emphasizes proofreading, timely communication, and strong organization, with opportunities to interact with Graphics and Permissions teams and manage multiple projects from start to finish.

Qualifications

• Excellent proofreading, communication, time management, and organization skills.
• Editorial experience is a plus, but not necessary.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Work closely with physician editors to advance assigned medical specialties.
• Maintain frequent contact with external authors, editors and reviewers.
• Document content developments in databases and track editorial progress.
• Manage editorial tasks, including styling, formatting, graphics, references and links.

Skills

Proofreading

Communication

Time management

Organization

MS Office

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Location

Hybrid - 8 days a month in the office. Our offices are located in Waltham, MA, Hagerstown, MD, Indianapolis, IN, Kennesaw, GA, Chicago IL, Riverwoods IL, and Madison, WI.

Responsibilities

• Working closely with one or two physician deputy editors (DEs) to drive progress in an assigned medical specialty.
• Maintaining frequent contact and developing relationships with external specialty authors, editors, and peer reviewers.
• Carefully documenting content developments and workflows in the proper databases.
• Ferrying content through the editorial process, including:
  • Styling and formatting original manuscripts
  • Reviewing and tracking graphics, and coordinating with Graphics and Permissions teams
  • Sending content to a variety of external contributors for review; setting deadlines and following up to ensure timely responses
  • Incorporating contributor revisions for specialty DEs to review
  • Proofreading, checking links and references, and finalizing topics and graphics for publication; ensuring content is error‑free and consistent with UpToDate's style guidelines.
  • Addressing all editorial tasks in a timely manner.
  • Carefully tracking progress toward annual goals and providing accurate monthly reports to indicate completed and in-process work.
  • Preparing for and leading specialty meetings with DEs in order to review the current status of the specialty's pending items and discuss next steps.

Education

• Bachelor's degree or equivalent experience

Qualifications

• Excellent proofreading, communication, time management, and organization skills.
• Editorial experience is a plus, but not necessary.
• Proficiency with Microsoft Office Suite.

Interview Practices

To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we’re getting to know you—not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process.

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.

Compensation

$35,000.00 - $58,600.00 USD

Compensation range listed is based on primary location of the position. Actual base salary offer is influenced by a wide array of factors including but not limited to skills, experience and actual hiring location. Your recruiter can share more information about the specific offer for the job location during the hiring process.

Additional Information

Wolters Kluwer offers a wide variety of competitive benefits and programs to help meet your needs and balance your work and personal life, including but not limited to: Medical, Dental, & Vision Plans, 401(k), FSA/HSA, Commuter Benefits, Tuition Assistance Plan, Vacation and Sick Time, and Paid Parental Leave. Full details of our benefits are available upon request.