Consumer CRM Campaign Operations Project Manager

Spectraforce Technologies; Waukegan (IL); Hybrid; USD 90,000 - 120,000; Part time

Job summary

Spectraforce Technologies is seeking a Consumer CRM Campaign Operations Project Manager to drive end-to-end CRM initiatives for our client’s consumer brands. You will lead cross‑functional teams across marketing, IT, analytics and agencies to ensure timely, compliant email, SMS and direct mail campaigns.

The role emphasizes campaign delivery, data management, process improvement and performance optimization, with hybrid work and a preferred location in Mettawa, IL (remote options from Irvine, CA

Qualifications

• Bachelor's degree in business or marketing or equivalent experience.
• 3-5 years of experience in Database Marketing, CRM, Email, Digital, Direct Mail, 1:1 marketing experience.
• Minimum of 3 years of hands-on work experience in client service, account or response management discipline.
• Digital marketing or interactive agency experience is a plus.
• Ability to lead multiple projects simultaneously in a fast-paced, dynamic environment.
• Excellent written, verbal, and interpersonal communication skills to effectively work with team members.
• Analytical ability to identify optimization opportunities and program related issues.

Responsibilities

• Responsible for day-to-day management and oversight of medium-high complex brand CRM engagements including developing project plans, creating status reports, conducting weekly status meetings, following up / communicating with all stakeholders to ensure on-time, flawless execution of brand CRM programs.
• Learn the business for the respective therapeutic areas/brands.
• Effectively work with multiple departments and agencies throughout project development and implementation to keep projects on time and ensure all requirements are met.
• Proactively manage workload and continuously look for ways to improve brand campaigns to meet brands' objectives and goals by reviewing campaign performance, identifying optimization opportunities, and communicating them to the marketing team.
• Develop and maintain project documents, timelines, proofing checklists and status reports. Possess minute-by-minute knowledge of all work in progress, identify risks and ways to mitigate issues.
• Partner with cross-functional / agency teams to create processes to capture requirements, gain approvals, document metadata, and verify data elements needed to execute campaigns.
• Document change requests, notify the team, and understand timeline implications. Seek standardization, automation, and process improvement wherever possible to deliver on vision for the team of faster, better, cheaper year over year.
• Prepare quarterly campaign audits and campaign performance SLAs and review with CRM leadership.
• Identify any issues or concerns, the team has with cross-functional and agency partners. Identify issues, identify root cause, and recommend corrective action where necessary.
• Monitors campaign performance and proactively provide recommendations to drive an increase in engagement.
• Participate in the planning process with brands, internal cross-functional teams, and their respective agency partners. Maintain check-ins with each team to track actual campaign activity and manage resources accordingly.
• Prepares well-organized, clear, and concise communications and sets clear expectations. Creates quarterly business reviews with brand and omnichannel leaders.

Skills

CRM platforms

Email marketing

Campaign operations

Project management

Cross-functional leadership

Data analysis

API integrations

Education

Bachelor's degree in business or marketing

Tools

Salesforce Marketing Cloud

Adobe Marketo

Unica

Job description

Job Title: Consumer CRM Campaign Operations Project Manager

Location: Hybrid Required (Mon/Fri Remote - T/W/TH Onsite) - The preferred/primary location is Mettawa, IL; however, candidates based in Irvine, California or Florham Park, New Jersey may also apply.

Contract: 1 year - based on performance and business needs

Top 3-5 skills, experience or education required for this position:

• CRM & Marketing Automation Expertise
  Deep understanding of CRM platforms (e.g., Salesforce Marketing Cloud, Veeva CRM, Adobe, HubSpot) including audience segmentation, data flows, triggers, and campaign orchestration
• CRM Email experience is a MUST
• Note, the candidate is not required to have hands‑on experience with CRM tools; however, deep familiarity and experience working closely with these teams is preferred.
• Campaign Operations & Execution Management
  Ability to manage end‑to‑end campaign delivery—intake, requirements gathering, timelines, dependencies, QA, deployment, and post‑launch optimization.
• Project Management & Cross‑Functional Leadership
  Strong skills in managing complex, multi‑stakeholder projects across marketing, IT, analytics, compliance/legal, and agencies, with clear communication.
• Data & Operational Acumen
  Comfort working with customer data, campaign metadata, reporting, and performance metrics; ability to identify operational gaps, troubleshoot issues, and drive process improvements.
• Experience with system Integration: Connecting CRM with other business tools (APIs).

Key Soft Skills (Interpersonal & Strategic)

• Communication: Clear, persuasive, and empathetic communication (written, verbal, listening).
• Problem‑Solving: Identifying issues and devising effective resolutions for customers and internal users.
• Collaboration: Working with Agencies of Record, Marketing, Digital Lab partners and technical support teams.
• Strategic Thinking: Seeing the big picture of customer journeys and business goals.
• Customer‑Centric Mindset: Empathy, patience, and understanding customer needs.

The Campaign Operations, Project Manager is part of the Client's Digital Lab team and will be responsible for playing an integral part of the Consumer CRM team to drive day‑to‑day management, execution, and delivery of CRM projects across client's consumer commercial brands.

The Campaign Operations Project Manager is responsible for a key franchise group (e.g., Oncology) and leads consumer brand team marketing initiatives, supporting cross‑functional team members and agency partners to align and execute on email, SMS, and direct mail campaigns. This role will focus on tactical execution of the campaign roadmap through its entire lifecycle to increase performance and efficiency.

Responsibilities:

• Responsible for day‑to‑day management and oversight of medium‑high complex brand CRM engagements including developing project plans, creating status reports, conducting weekly status meetings, following up / communicating with all stakeholders to ensure on‑time, flawless execution of brand CRM programs.
• Learn the business for the respective therapeutic areas/brands.
• Effectively work with multiple departments and agencies throughout project development and implementation to keep projects on time and ensure all requirements are met.
• Proactively manage workload and continuously look for ways to improve brand campaigns to meet brands' objectives and goals by reviewing campaign performance, identifying optimization opportunities, and communicating them to the marketing team.
• Develop and maintain project documents, timelines, proofing checklists and status reports. Possess minute‑by‑minute knowledge of all work in progress, identify risks and ways to mitigate issues.
• Partner with cross‑functional / agency teams to create processes to capture requirements, gain approvals, document metadata, and verify data elements needed to execute campaigns.
• Document change requests, notify the team, and understand timeline implications. Seek standardization, automation, and process improvement wherever possible to deliver on vision for the team of faster, better, cheaper year over year.
• Prepare quarterly campaign audits and campaign performance SLAs and review with CRM leadership.
• Identify any issues or concerns, the team has with cross‑functional and agency partners. Identify issues, identify root cause, and recommend corrective action where necessary.
• Monitors campaign performance and proactively provide recommendations to drive an increase in engagement.
• Participate in the planning process with brands, internal cross‑functional teams, and their respective agency partners. Maintain check‑ins with each team to track actual campaign activity and manage resources accordingly.
• Prepares well‑organized, clear, and concise communications and sets clear expectations. Creates quarterly business reviews with brand and omnichannel leaders.

Key Leadership Competencies:

• Positive "all for one" approach to team deliverables and priorities.
• Builds strong relationships to enable higher performance.
• Learns fast, grasps the "essence" and can change course quickly where indicated.
• Raises the bar and is never satisfied with the status quo.
• Creates a learning environment and open to suggestions.
• Embraces the ideas of others, nurtures innovation and manages innovation to reality.

Qualifications:

• Bachelor's degree in business or marketing or equivalent experience
• 3-5 years of experience of Database Marketing, CRM, Email, Digital, Direct Mail, 1:1 marketing experience
• Minimum of 3 years of hands‑on work experience in client service, account or response management discipline
• Digital marketing or interactive agency experience is a plus
• Ability to lead multiple projects simultaneously in a fast‑paced, dynamic environment.
• Excellent written, verbal, and interpersonal communication skills to effectively work with team members
• Analytical ability to identify optimization opportunities and program related issues
• Enthusiastic, solution‑oriented attitude in accepting work/new challenges
• Excellent knowledge of Microsoft Office Software: Word, Excel, PowerPoint, and Outlook
• Knowledge of current marketing automation and email delivery technologies, and familiarity with how the digital ecosystem is evolving
• In‑depth knowledge and experience with Salesforce Marketing Cloud or equivalent enterprise marketing automation platforms such as Adobe Marketo, Adobe Campaign, or Unica
• Experience implementing CRM best practices
• Proven track record of launching successful email campaigns and/or consumer programs