Construction Site Admin & Payroll Specialist

Yates Construction Co.; Northern (KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Yates Construction Co. is seeking a Construction Job Site Clerk to serve as the central administrative hub on the active project site. You will own payroll processing, equipment tracking, and rigorous document control while coordinating on-site onboarding for new hires.

This role blends field and office duties, requiring a high school diploma and 1–2 years of clerical experience on construction sites. You will perform data entry, log deliveries, manage drawings, and ensure safety and compliance

Qualifications

• High school diploma or equivalent required.
• 1–2 years of clerical or admin experience on active construction sites preferred.
• Ability to handle payroll and equipment tracking accurately.
• Strong document control and record-keeping skills.
• Willingness to work outdoors in varied weather.

Responsibilities

• Enter payroll data from daily labor hours for weekly processing.
• Track equipment hours and assign costs to job codes.
• Organize, distribute, and archive RFIs, submittals, change orders, and minutes.
• Update field drawings to the latest versions.
• Log deliveries and verify tickets against received materials.
• Coordinate on-site onboarding and ensure employment paperwork is complete.
• Log safety certifications and set up new hires in timekeeping.

Skills

Payroll processing

Equipment tracking

Document control

On-site onboarding

Education

High school diploma

Construction management coursework

Tools

Payroll software

MS Excel

Timekeeping system

Job description

Yates Construction Co. is seeking a Construction Job Site Clerk to serve as the central administrative hub on the active project site. You will own payroll processing, equipment tracking, and rigorous document control while coordinating on-site onboarding for new hires.

This role blends field and office duties, requiring a high school diploma and 1–2 years of clerical experience on construction sites. You will perform data entry, log deliveries, manage drawings, and ensure safety and compliance