Construction Projects Coordinator - Nonprofit

Habitat for Humanity of Greater Fort Wayne Inc; Fort Wayne (IN); On-site; USD 42,000 - 62,000; Full time

Job summary

Habitat for Humanity of Greater Fort Wayne Inc. is seeking a Construction Coordinator to provide administrative, logistical, and financial coordination to the Construction Department, helping keep residential build projects organized, properly documented, and on schedule.

The role coordinates materials, permits, inspections, vendor communication, warehouse organization, and project records while serving as a key bridge between construction operations and accounting.

Qualifications

• Maintains meticulous records and manages multiple deadlines across several active build sites.
• Proficiency in Microsoft Office Suite and construction management software (e.g., Procore, Buildertrend, or Smartsheet).
• Understands the step-by-step process of residential building to anticipate material and labor needs.

Responsibilities

• Coordinates procurement of materials from vendors and partners, ensuring accurate ordering, cost control, and just-in-time delivery to support construction schedules.
• Prepares, submits, and tracks all required documentation with municipal offices, including building permits, impact/tap fees, inspections, and utility service applications (gas, electric, water, sewer, etc.).
• Serves as project documentation steward, organizing site plans, blueprints, specifications, change orders, inspection reports, and compliance records within the project management system.
• Reviews, reconciles, and codes vendor and subcontractor invoices for accuracy prior to submission to Accounting or the Construction Project Manager for approval.
• Monitors jobsite/warehouse inventory, ensuring donated and bulk-purchased materials are tracked, secured, and readily accessible to Site Managers.
• Communicates proactively with Site Managers, Project Managers, and vendors to resolve material shortages, delivery delays, or scheduling conflicts before they impact the build timeline.
• Tracks and reports material usage and cost variances to support budget accountability and financial transparency.
• Supports compliance with documentation and municipal inspection requirements by ensuring all necessary paperwork is current and accessible.
• Ensures all permit applications and invoices are accurate to avoid project delays or financial discrepancies.
• Contributes to continuous process improvement to streamline construction coordination and reduce project downtime.

Skills

Record keeping

MS Office

Construction software

Communication

Driver's license

Team collaboration

Education

Associate degree

Construction management

Tools

Procore

Buildertrend

Smartsheet

Job description

Habitat for Humanity of Greater Fort Wayne Inc. is seeking a Construction Coordinator to provide administrative, logistical, and financial coordination to the Construction Department, helping keep residential build projects organized, properly documented, and on schedule.

The role coordinates materials, permits, inspections, vendor communication, warehouse organization, and project records while serving as a key bridge between construction operations and accounting.