Construction Projects Coordinator

The Claremont Colleges Services; Claremont (CA); On-site; USD 110,208,000 - 123,984,000; Full time

Benefits offered by this job

Medical benefits

Dental insurance

Vision insurance

Retirement contributions

Group life insurance

Generous paid time off

Professional development funds

Discounts for mobile plans, software,

Fitness facilities access

Job summary

The Claremont Colleges Services in Claremont, CA seeks a Construction Project Manager Associate to support Development and Central Facilities Services in planning, coordination, and delivery of capital improvement, maintenance, renovation, and construction projects.

Under general supervision, you will assist in all phases from planning through turnover, coordinate with consultants, contractors, and campus stakeholders, manage schedules and budgets, and maintain records in the plan room and

Qualifications

• Knowledge of construction administration and project coordination practices.
• Knowledge of budgeting, scheduling, procurement, and contract administration principles.
• Strong organizational, planning, and time-management skills.
• Ability to manage multiple assignments and changing priorities simultaneously.
• Strong analytical and problem-solving abilities.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to prepare accurate reports, correspondence, and project documentation.
• Ability to establish and maintain effective working relationships with staff, consultants, contractors, vendors, and campus stakeholders.

Responsibilities

• Coordinate project meetings, including agendas, meeting minutes, action items, and follow-up activities.
• Maintain project schedules, milestones, deliverables, status reports, and related documentation to support successful project execution.
• Coordinate and facilitate communication among architects, engineers, contractors, consultants, vendors, and campus stakeholders.
• Track and maintain project records, including RFIs, submittals, change orders, punch lists, and project correspondence.
• Coordinate project closeout activities, including collection of warranties, operations and maintenance manuals, training materials, and record drawings.
• Provide responsive customer service and effective communication to internal and external stakeholders throughout the project lifecycle.
• Prepare reports, spreadsheets, presentations, and project status updates for management and stakeholders.
• Maintain project databases, tracking systems, and records to ensure accurate, current, and accessible project information.

Skills

Construction administration

Budgeting

Scheduling

Procurement

Contract administration

Organization

Communication

MS Office

Project documentation

Attention to detail

Education

Associate degree in Construction Management, Business Administration, Public Administration, Engineering, Architecture, Facilities Management, or a related field

Bachelor's degree in Construction Management, Construction Engineering, Business Administration, Architecture, Engineering, Facilities Management, or a related field

Job description

The Claremont Colleges Services in Claremont, CA seeks a Construction Project Manager Associate to support Development and Central Facilities Services in planning, coordination, and delivery of capital improvement, maintenance, renovation, and construction projects.

Under general supervision, you will assist in all phases from planning through turnover, coordinate with consultants, contractors, and campus stakeholders, manage schedules and budgets, and maintain records in the plan room and